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You’re new to library management systems. How can you find one that’s easy to use?

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If you work in a library, you know how important it is to have a reliable and efficient library management system (LMS). An LMS is a software that helps you manage your library's collection, circulation, cataloging, acquisitions, and other functions. But how do you choose an LMS that is easy to use and meets your needs? Here are some tips to help you find the right one for your library.

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Caitlin S.

Librarian and Archivist at International House | Libraries | Collections | Research | History

1 Assess your requirements

Before you start looking for an LMS, you need to have a clear idea of what you want it to do for your library. What are your current and future goals, challenges, and priorities? What features and functions do you need, and which ones are optional or nice to have? How many users and records do you have, and how much storage and bandwidth do you need? How much budget and time do you have for the implementation and maintenance of the LMS? You can use a checklist or a matrix to compare your requirements with the available options.

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Luis Enrique Lescano Borrego

Transformo bibliotecas con tecnología innovadora ?? | Formo a los bibliotecarios del futuro con liderazgo y habilidades clave ?? | Sígueme para estar al día en gestión, catalogación y el futuro de las bibliotecas ??
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En mi experiencia, no he encontrado un sistema de gestión de bibliotecas que sea fácil de usar debido a la incorporación de numerosas funciones, como préstamos, catalogación, adquisición, entre otras. Mi preferencia sería por un sistema open source, que suele contar con demos en línea, lo que facilita evaluar su idoneidad para las necesidades específicas de mi biblioteca. Un aspecto adicional a considerar es la atractiva interfaz visual, que contribuirá a brindar a los usuarios una experiencia de uso de alta calidad.

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2 Research the market

Once you have defined your requirements, you can start researching the market for the LMS that suits your library. There are many sources of information that can help you, such as online reviews, forums, blogs, newsletters, webinars, and podcasts. You can also ask other librarians for their recommendations and experiences with different LMSs. You can also contact the vendors or providers of the LMSs that interest you and ask for a demo, a trial, or a quote.

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Luis Enrique Lescano Borrego

Transformo bibliotecas con tecnología innovadora ?? | Formo a los bibliotecarios del futuro con liderazgo y habilidades clave ?? | Sígueme para estar al día en gestión, catalogación y el futuro de las bibliotecas ??
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Cada sistema de gestión bibliotecaria tiene su complejidad, pero al elegir uno más sencillo, consideraría principalmente el aspecto más complejo: la descripción bibliográfica. Buscaría una opción que utilice un formato de descripción más simple, como UNIMARC en lugar de MARC21. Por ejemplo, PMB ofrece una interfaz sencilla, permite una descripción rápida y cuenta con la ventaja de un catálogo personalizable.

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3 Evaluate the usability

One of the most important criteria for choosing an LMS is its usability. Usability refers to how easy and intuitive it is to use the LMS for your tasks and workflows. You want an LMS that has a user-friendly interface, a logical structure, a consistent design, and clear instructions. You also want an LMS that is responsive, fast, secure, and compatible with your devices and browsers. You can test the usability of the LMS by using it yourself, observing others using it, or asking for feedback from your staff and patrons.

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4 Consider the support

Another factor to consider when choosing an LMS is the support that you will receive from the vendor or provider. Support includes the training, documentation, updates, maintenance, troubleshooting, and customer service that you will get from the LMS. You want an LMS that has a comprehensive and accessible support system, that offers multiple channels of communication, that responds quickly and effectively to your queries and issues, and that listens to your feedback and suggestions.

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Caitlin S.

Librarian and Archivist at International House | Libraries | Collections | Research | History
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Customer support was a major consideration when I was researching a new library management system. As a ‘solo librarian’, I needed a system that provided quick and comprehensive customer support. Of course all LMS providers will say that they have great customer support; much more useful in the decision-making process were my chats with other librarians who were very frank in their opinions of their library management systems!

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5 Compare the options

After you have done your research, evaluation, and consideration, you can compare the options that meet your requirements and expectations. You can use a scoring system or a ranking method to weigh the pros and cons of each option. You can also ask for references or testimonials from other libraries that use the same or similar LMSs. You can also negotiate the terms and conditions of the contract or agreement with the vendor or provider of the LMS.

Choosing an LMS that is easy to use can make a big difference for your library's performance and satisfaction. By following these tips, you can find the one that best fits your library's needs and goals.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Caitlin S.

Librarian and Archivist at International House | Libraries | Collections | Research | History
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Changing to a new LMS is a big task! It’s better to take the time to make the right decision than to rush into the wrong choice. Don’t feel pressured to get the job done quickly. I’d also recommend contacting other libraries to find out about their LMS experiences. I’m sure most librarians - including me - would be happy to talk about both the pluses and the problems of their systems.

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Beatriz Hernando Robledo

???Técnico auxiliar de Bibliotecas | Pensadora de proyectos
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En mi experiencia sólo he utilizado dos Sistemas de Gestión de Bibliotecas. En concreto, creo que en la mayoría de las bibliotecas públicas, en Espa?a, empleamos el de la empresa Baratz, el conocido Absys. Para ciertos trabajos como las búsquedas, el alta de lectores es sencillo y luego tiene una interfaz para el OPAC bastante amigable. Por otro lado, he utilizado Abies, para bibliotecas escolares, de código abierto y este si es bastante sencillo de manejar.

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You’re new to library management systems. How can you find one that’s easy to use?

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3

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1 Assess your requirements

2 Research the market

3 Evaluate the usability

4 Consider the support

5 Compare the options

6 Here’s what else to consider

Library Services

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You’re new to library management systems. How can you find one that’s easy to use?

1

2

3

4

5

6

1 Assess your requirements

2 Research the market

3 Evaluate the usability

4 Consider the support

5 Compare the options

6 Here’s what else to consider

Library Services

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