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You’re managing a remote team. What project management tools should you be using?

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Managing a remote team can be challenging, especially when it comes to coordinating tasks, deadlines, and communication. You need project management tools that can help you and your team stay on track, collaborate effectively, and deliver quality results. But with so many options available, how do you choose the right ones for your needs? In this article, we'll explore some of the key features and benefits of different project management tools, and how to use them to optimize your remote team's performance.

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1 Task management tools

Task management tools are essential for breaking down complex projects into manageable units, assigning responsibilities, setting priorities, and tracking progress. They can help you and your team visualize the workflow, identify dependencies, and avoid bottlenecks. Some of the most popular task management tools include Trello, Asana, and Basecamp, which offer various ways to organize tasks into boards, lists, or cards. You can also use task management tools to create checklists, set deadlines, add comments, attach files, and integrate with other tools.

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2 Communication tools

Communication tools are crucial for keeping your remote team connected, engaged, and informed. They can help you and your team exchange messages, share updates, ask questions, and provide feedback. They can also facilitate virtual meetings, brainstorming sessions, and presentations. Some of the most common communication tools include Slack, Zoom, and Microsoft Teams, which offer different channels, modes, and features for communication. You can also use communication tools to create polls, surveys, quizzes, and games to boost your team's morale and motivation.

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3 Collaboration tools

Collaboration tools are important for enabling your remote team to work together on documents, files, and data. They can help you and your team edit, comment, and review each other's work, as well as share ideas, insights, and suggestions. They can also support version control, backup, and security of your team's work. Some of the most widely used collaboration tools include Google Workspace, Dropbox, and GitHub, which offer various platforms, formats, and functions for collaboration. You can also use collaboration tools to create dashboards, charts, and reports to showcase your team's achievements.

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4 Time management tools

Time management tools are useful for helping your remote team plan, schedule, and track their time. They can help you and your team estimate the duration, effort, and cost of each task, as well as monitor the actual time spent and compare it with the expected time. They can also help you and your team manage distractions, interruptions, and procrastination. Some of the most popular time management tools include Harvest, Toggl, and Clockify, which offer different ways to record, measure, and analyze your team's time. You can also use time management tools to create invoices, budgets, and forecasts based on your team's time data.

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Praveen Raj

Senior Specialist Software Engineer | C++ | Linux | Scrum Master | PSM | PAL | Valid Stamped H1B Visa |
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Just use Jira. It takes as much time as it is needed to finish something if you are in a good team. If you are being micro-managed or doing micro-management, you are in the wrong place. You could use estimation techniques though.

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5 Feedback tools

Feedback tools are valuable for improving your remote team's performance, learning, and satisfaction. They can help you and your team give and receive constructive feedback, as well as recognize and reward each other's efforts. They can also help you and your team identify strengths, weaknesses, and areas for improvement. Some of the most effective feedback tools include Lattice, 15Five, and SurveyMonkey, which offer different methods, formats, and frequencies for feedback. You can also use feedback tools to create goals, action plans, and reviews based on your team's feedback.

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Praveen Raj

Senior Specialist Software Engineer | C++ | Linux | Scrum Master | PSM | PAL | Valid Stamped H1B Visa |
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There is nothing greater or effective than face to face feedback. Survey Monkey, Microsoft forms or even use the poll option in slack/teams for immediate feedback.

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6 Integration tools

Integration tools are beneficial for connecting your remote team's project management tools and creating a seamless workflow. They can help you and your team automate tasks, sync data, and transfer information across different tools. They can also help you and your team avoid duplication, inconsistency, and confusion. Some of the most powerful integration tools include Zapier, IFTTT, and Integromat, which offer different triggers, actions, and scenarios for integration. You can also use integration tools to create custom workflows, alerts, and notifications based on your team's preferences.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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You’re managing a remote team. What project management tools should you be using?

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1 Task management tools

2 Communication tools

3 Collaboration tools

4 Time management tools

5 Feedback tools

6 Integration tools

7 Here’s what else to consider

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