You’re managing a project with a remote team. What’s the best way to keep everyone on the same page?

1 Define clear goals and expectations

The first step to managing a remote team is to define the goals and expectations of the project, and communicate them clearly to everyone involved. You should also assign roles and responsibilities, set deadlines and milestones, and establish the scope and budget of the project. This will help you avoid confusion, conflicts, and scope creep, and ensure that everyone knows what they need to do and why.

2 Choose the right communication tools

The second step to managing a remote team is to choose the right communication tools that suit your project needs and preferences. You should use a combination of synchronous and asynchronous tools, such as video conferencing, instant messaging, email, and phone calls, to facilitate different types of communication, such as brainstorming, feedback, updates, and problem-solving. You should also create a communication plan that specifies the frequency, mode, and purpose of each communication, and stick to it.

3 Use a project management software

The third step to managing a remote team is to use a project management software that allows you to track and manage the project activities, resources, and deliverables. A project management software can help you create and update a project schedule, assign and monitor tasks, share files and documents, report on the project status, and collaborate with your team members. You should choose a project management software that is easy to use, secure, and compatible with your team's devices and platforms.

4 Provide feedback and recognition

The fourth step to managing a remote team is to provide feedback and recognition to your team members regularly. Feedback can help you identify and address any issues, gaps, or errors in the project, and improve the quality and efficiency of the work. Recognition can help you motivate and appreciate your team members, and boost their morale and engagement. You should provide feedback and recognition that is specific, timely, constructive, and positive.

5 Build trust and rapport

The fifth step to managing a remote team is to build trust and rapport with your team members. Trust and rapport can help you create a positive and productive team culture, and foster collaboration and innovation. You can build trust and rapport by being transparent, honest, respectful, and supportive, and by showing interest in your team members as individuals. You can also organize some informal and fun activities, such as virtual coffee breaks, games, or quizzes, to break the ice and strengthen the team bond.

6 Adapt and learn

The sixth step to managing a remote team is to adapt and learn from your experience. Remote project management is not a one-size-fits-all approach, and you may encounter some challenges, surprises, or changes along the way. You should be flexible and open-minded, and adjust your plan and strategy as needed. You should also solicit feedback from your team members, clients, and stakeholders, and use it to improve your remote project management skills and practices.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?