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You’re managing a project and everything is going wrong. What are some common stressors you might be facing?

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Project management can be rewarding, but also stressful, especially when things are not going as planned. You might be facing a variety of challenges and pressures that can affect your performance, health, and well-being. In this article, we will explore some of the common stressors that project managers encounter, and how to cope with them effectively.

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Clive Vella

Project Manager | Mindset Coach | Empowering Aspiring PMs to Lead with Confidence and Achieve Success
Stephanie Edward

?? Empowering the Next Generation of Financial Services Professionals & the People Who Support Them | Advocate for…

1 Scope creep

Scope creep is when the project requirements or expectations change or expand over time, without a corresponding increase in resources, time, or budget. This can lead to frustration, confusion, and conflict among the project team, stakeholders, and clients. To prevent or minimize scope creep, you need to define the project scope clearly and document any changes or requests that affect it. You also need to communicate regularly and transparently with all parties involved, and negotiate realistic expectations and trade-offs.

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Clive Vella

Project Manager | Mindset Coach | Empowering Aspiring PMs to Lead with Confidence and Achieve Success
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Its important to understand the full scope and requirements ahead of the start of any project. However sometimes additional items must be dealt with as part of the project. at the point of identification a change request will need to be added to the issues log for the project to be discussed with the project board. this will allow it to either go ahead with the additional items or to go ahead as originally planned.

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2 Resource constraints

Resource constraints are when you have limited or insufficient access to the people, materials, equipment, or funds that you need to complete the project successfully. This can cause delays, quality issues, and overwork for you and your team. To manage resource constraints, you need to plan ahead and identify the critical resources that are essential for the project. You also need to monitor and control the use and allocation of resources, and seek alternatives or solutions if any shortages or problems arise.

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Clive Vella

Project Manager | Mindset Coach | Empowering Aspiring PMs to Lead with Confidence and Achieve Success
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It is important to flag up any resource constraints as soon as they occur. however most project managers will try and keep the progress going by absorbing work into their own to do list, whilst this is admirable, over time it reduces the PM's ability to oversee all the moving parts.

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3 Team dynamics

Team dynamics are the interactions and relationships among the people who work on the project. They can affect the morale, productivity, and creativity of the team, as well as the quality and outcome of the project. Team dynamics can be positive or negative, depending on factors such as trust, communication, collaboration, diversity, and conflict. To foster positive team dynamics, you need to establish clear roles and responsibilities, provide feedback and recognition, encourage participation and innovation, and resolve any issues or disputes constructively.

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Clive Vella

Project Manager | Mindset Coach | Empowering Aspiring PMs to Lead with Confidence and Achieve Success
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It is important to know that you are trusted by your colleagues, at first this is very difficult to achieve, but by involving them and asking for their guidance is a way of gaining trust, then set up the roles and responsibilities and everyone should know what their role is and how it impacts on the companies bottom line. when conflict does arrive it can be treated quickly and effectively either by having a call to agree approach beforehand or to discuss it during the call f that is acceptable for all parties

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4 Stakeholder expectations

Stakeholder expectations are the needs, wants, and demands of the people who have an interest or influence in the project. They can include clients, sponsors, senior managers, end users, suppliers, and others. Stakeholder expectations can be challenging to manage, especially when they are unclear, unrealistic, or conflicting. To meet or exceed stakeholder expectations, you need to identify and analyze the key stakeholders, understand their requirements and perspectives, and communicate with them regularly and effectively. You also need to manage their expectations proactively, and deliver value and benefits to them.

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5 Time pressure

Time pressure is when you have tight deadlines or multiple tasks to complete in a short period of time. This can cause stress, anxiety, and burnout for you and your team. Time pressure can also compromise the quality and accuracy of your work, and lead to errors or mistakes. To cope with time pressure, you need to prioritize and schedule your tasks, delegate or outsource some of them, and avoid distractions or interruptions. You also need to set realistic and achievable goals, and track and measure your progress.

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6 Uncertainty and risk

Uncertainty and risk are the possibility of something unexpected or unfavorable happening that can affect the project negatively. They can include changes in the market, technology, regulations, or environment, as well as accidents, errors, or crises. Uncertainty and risk can create stress, fear, and doubt for you and your team. To deal with uncertainty and risk, you need to anticipate and identify the potential threats and opportunities, assess their likelihood and impact, and plan and implement strategies to mitigate or exploit them. You also need to monitor and review the project environment and adjust your plans accordingly.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Stephanie Edward

?? Empowering the Next Generation of Financial Services Professionals & the People Who Support Them | Advocate for Compassionate Confidence | Consultant | Trainer | Speaker | Host of The Compassionate Confidence Podcast
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We often think of stress as a reaction to external events but a whole lot of stress we experience is in response to internal events (i.e. our thoughts). When things go "wrong", our nasty negative internal voice tends to kick in. While it's important to contemplate and learn from our mistakes, obsessing over them is not helpful. Even when issues are not our "fault", our internal voice can be detrimental to our experience. We might start dwelling on worst-case scenarios or thinking about all the other things that could go wrong. These things lead to stress. The best thing to do when your thoughts run wild is to get out of your head altogether. Get into your body by focusing on your breathing, your senses, or whatever it is you are doing.

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You’re managing a project and everything is going wrong. What are some common stressors you might be facing?

1

2

3

4

5

6

7

1 Scope creep

2 Resource constraints

3 Team dynamics

4 Stakeholder expectations

5 Time pressure

6 Uncertainty and risk

7 Here’s what else to consider

Stress Management

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You’re managing a project and everything is going wrong. What are some common stressors you might be facing?

1

2

3

4

5

6

7

1 Scope creep

2 Resource constraints

3 Team dynamics

4 Stakeholder expectations

5 Time pressure

6 Uncertainty and risk

7 Here’s what else to consider

Stress Management

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感谢您的反馈

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