You’re managing a hybrid team. What virtual meeting software can help you connect and collaborate?

1 Synchronous vs asynchronous meetings

One of the first things you need to consider when choosing a virtual meeting software is whether you need synchronous or asynchronous meetings. Synchronous meetings are live, real-time sessions where everyone participates at the same time. Asynchronous meetings are recorded, delayed, or distributed sessions where everyone can access and contribute at their own pace. Depending on your team's goals, preferences, and availability, you might need a mix of both types of meetings. For example, you might use synchronous meetings for brainstorming, feedback, and decision-making, and asynchronous meetings for updates, reports, and documentation.

2 Video conferencing tools

Video conferencing tools are essential for synchronous meetings, allowing you to see and hear each other, share screens, and chat. Such tools can help build rapport, trust, and engagement with hybrid teams, as well as reduce misunderstandings and confusion. When choosing a video conferencing tool, you should look for features such as high-quality audio and video, easy and secure access, recording and transcription options, interactive elements like polls, quizzes, and emojis, and integration with other tools like calendars, project management, and file sharing.

3 Collaboration platforms

Collaboration platforms are beneficial for synchronous and asynchronous meetings, as they make it possible to create, share, and edit documents, files, and projects. Not only do collaboration platforms help you organize, streamline, and track your team's work, but they can also encourage creativity, innovation, and feedback. When selecting a collaboration platform, ensure it offers features such as cloud-based storage and access, real-time editing and commenting, version control and history, templates and formats, as well as communication channels like chat, voice, and video.

5 Tips for choosing the best virtual meeting software

When selecting virtual meeting software for your hybrid team, it's important to assess your team's current and future needs and goals, compare the features, benefits, and costs of different options, test and trial the software before committing, solicit feedback and input from team members, and provide training and support for using the software effectively. There is no one-size-fits-all solution for virtual meeting software, as different teams have different needs, preferences, and budgets; however, these tips will help you choose the best option for your team.