You’re leading a virtual meeting. What are the best online collaboration tools to make it successful?

Set clear agenda and objectives- Outline the meeting's purpose and desired outcomes beforehand. Encourage everyone to contribute and share their ideas.

Importante ter claros os objetivos da reuni?o e n?o fugir deles. Se é algo que pode ser resolvido por e-mail ou um telefonema, n?o vale a pena fazer uma reuni?o. O nosso tempo atualmente é algo muito valioso.

Use a collaborative document editing tool: Collaborative platforms such as Google Workspace (formerly G Suite), Microsoft Office 365, or Dropbox Paper allow multiple users to edit documents simultaneously. This fosters real-time collaboration on presentations, reports, or any shared documents discussed during the meeting. Use a project management tool: Integrate a project management tool like Trello, Asana, or Monday.com to track action items, assign tasks, and monitor progress post-meeting. This ensures accountability and keeps everyone aligned on project milestones. Use a feedback and evaluation tool: Implement tools like Google Forms, or Typeform to gather feedback from participants after the meeting.

Definindo o propósito claro da reuni?o com tópicos e subtópicos bem estruturados no corpo da reuni?o. Incentivando todos a contribuir e compartilhar suas ideias com base nos temas propostos.

Il est important d’avoir un objectif principal lors d’une réunion. Il est préférable d’avoir 1 petite réunion sur un seul sujet, plut?t qu’une réunion de 3h avec 10 sujets différents. Vous perdrez la concentration de vos collaborateurs.

Video Conferencing Tools are highly used these days and they have genuinely made the world significantly small. Now you can finish multiple highly secure personal meetings with clients of even 5 to 6 countries in same day. Which earlier might have taken months and huge travel costs. These are like Science's best Gift for Budding Entrepreneurs & Startup Owners. However like all other technologies there are lots of factors that come into play to make or break their impact and result. Poor Network Connection, Un compatible devices, Unfriendly ness with the particular platform or Virtual platform in general may ruin the show. So we have to be trained & prepared to reap the fruits of technology.

Quanto às plataformas, considero o Zoom, o Google Meets e o Microsoft Teams as mais confiáveis. é preciso escolher a plataforma da reuni?o de acordo com os objetivos da mesma.

To ensure a successful meeting, utilize high-quality platforms for video and screen sharing, such as Zoom or Google Meet. Enhance collaboration with virtual boards like Google Jamboard and collect feedback through Google Surveys. Prepare agendas in advance using Google Docs. What matters is to master the tools beforehand regardless of individual preference by testing them and providing clear instructions to participants, guaranteeing a seamless and productive experience.

At the end of the meeting there's always "to do items" or "follow up activities". It's very important to agree on who's doing what and when a pending item/activity should be done.

Existem várias ferramentas de reuni?o virtual tais como Meet, o Skype, o Zoom , o Teams entre outros, cabendo a quem organizar a reuni?o, escolher qual deles é o melhor para aquele tipo de reuni?o.

It is important to disclose the agenda before the meeting, with some hours or even days (if possible) in advance, so attendants can prepare themselves, which results in better use of time

Definir o tempo de reuni?o bem como o objetivo. Escolher uma plataforma que seja acessível e funcional. Garantir que todos os integrantes saibam o horário certo da reuni?o Disponibilizar 15 minutos para quest?es técnicas.

We use Google calendar and calendly to schedule and serve reminder for meetings. Also we use Otter.ai pilot, an AI tool that helps save meeting summary and transcript. So the details is never missing out in any of your meetings.

Sembly: This tool uses AI-driven technology to transform your meeting discussions into searchable text and analyzes operational meeting data to offer you actionable insights Fireflies: This tool can record and transcribe your voice conversations across any web-conferencing platform Fathom: This free-to-use meeting assistance app assists remote teams in enhancing their performance1.

J’aime utiliser des outils simples et collaboratifs sur lesquels les conversations peuvent se mettre automatiquement à la suite les unes des autres. Vérifier aussi l’appétence de votre public aux logiciels en question pour ne pas les submerger d’infos déstabilisantes. Privilégier faire ce peut les exercices de cohésion .

Uma boa reuni?o é quando tem a participa??o e intera??o de todos. Ent?o uma ferramente que fa?a isto de forma simples e fácil ajuda com que a reuni?o seja mais acertiva e evitando perca de produtividade.

Acho importante: As metas,ferramentas, plataforma, material, um bom comportamento em equipe e boa comunica??o! Tudo faz parte para uma boa Reuni?o on-line e alcan?ar as metas projetadas. Uma equipe bem preparada e com vontade de aprender e ensinar é Sucesso!

In my company we have been using notion to create "Topic Pages" for our 1x1 meetings. We use a board view in Kanban style to add new topic cards as new topics at any time. Then during the meetings we go over this topics and move them down the board accordingly (in progress, stuck, resolved, so on).

Whether its a word document or a design file like Canva, I've found it helpful to explain what each team member is doing. My experience has been that without communication on the changes made in the document or design project, members of the team can become frustrated, especially when someone else is "correcting" their previous edits.

Collaborative document editing tools, like Google Docs or Microsoft 365, are valuable for enhancing teamwork and productivity. Here's how to use them effectively: 1. **Real-Time Collaboration:** Multiple team members can edit a document simultaneously, fostering real-time collaboration. 2. **Version Control:** Track changes and maintain version history to avoid confusion and ensure everyone is working on the latest iteration. 3. **Comments and Feedback:** Use commenting features to provide feedback, ask questions, or suggest edits within the document. 4. **Access Control:** Set permissions to control who can view, edit, or comment on the document, ensuring data security. 5. **Offline Editing:** Many tools allow offline editing.

Integrate a project management tool like Trello, Asana, or Jira to streamline project workflows and enhance collaboration. Here's how to effectively use such tools: 1. **Task Organization:** Break down projects into tasks and organize them based on priority and deadlines. 2. **Collaboration:** Enable team members to collaborate by assigning tasks, commenting, and sharing files within the project management tool. 3. **Timeline and Milestones:** Use Gantt charts or timelines to visualize project timelines, milestones, and dependencies. 4. **Notifications:** Set up notifications to keep team members informed about task updates, mentions, and upcoming deadlines. 5. **Progress Tracking:** Regularly update task statuses and use progress.

La herramienta de gestión de proyectos nos permite repasar cada paso , si este se ejecutó o falta algo , el motivo y la nueva ruta para cerrar el punto.

Project Management Software: Employ tools such as Trello, Asana, or Monday.com to organize tasks, assign responsibilities, track progress, and set deadlines. These platforms enhance team coordination and productivity during the virtual meeting by enabling shared project management.

é essencial utilizarmos de uma boa ferramenta para gerenciamento de projetos. Acredito que a escolha da ferramenta depende do tipo de projeto e da área de atua??o. Na área jurídica, conseguimos desenvolver um projeto muito bem por meio o Planner e do sistema All Strategy.

It's very important to have a project management tool, these days you have so much information while you're working, you have your teams concerns, problems to sort, client asking you about tons of things, people calling you every five minutes, so this kind of technology is very unique and helpful to keep things on track, to not lost the timing of your projects and sometimes it keeps you one step ahead of the other, during the meetings it will help you to show that even you're being very busy you're updated and have the knowledge about what's happening in your projects.

I love the online version of a Management 3.0 practice called "the happiness door". At the end of the session, we ask the participants how they are feeling, through a collaborative board or a poll, and add some comments to explain more about it. I also like to ask for the emotional state at the beginning of the session so I know how the group enters the session.

Ter uma hora de início e de términus de reuniao. Para isso é imprescindivel que tenha uma agenda realista de tópicos possíveis de abordar e que divida o tempo disponivel em cada um deles. Se todos souberem de antem?o os tópicos e os tempos disponíveis, todo o ruído de fundo diminui e a concentra??o é atingida mais depressa e por mais pessoas ao mesmo tempo!

Using a feedback and evaluation tool offers several benefits for individuals and organizations: 1. **Continuous Improvement:** Collecting feedback allows for ongoing assessment and improvement of processes, products, or services. 2. **Objective Insights:** Feedback tools provide objective insights into performance, reducing biases associated with subjective evaluations. 3. **Employee Development:** Assessing individual or team performance aids in identifying areas for professional development and growth. 4. **Customer Satisfaction:** Gathering customer feedback helps gauge satisfaction levels and uncover areas for improvement in products or services. 5. **Data-Driven Decisions:** Use feedback data to make informed decisions.

Sometimes that tool can be as simple as a template that's made ahead of time, as long as everyone knows a) where to find it, b) how to use it, and c) the timeline to submit and review it!

It is very important to use feedback and evaluation tools at the end of the training as it serves as a way to improve your next meeting. For product trainings, a quick survey can be done focusing on the topic of discussion, mode of presentation, interest to partake as well as giving participants a line or two to tell you what you can do to improve. You can even ask them about their favorite topic or session in the training just to have an idea of their interest. Another way to get feedback without using necessarily using the surveys, forms, etc is to allow participants share their feedback through the chat box or Q&A box or even allow them to unmute to ask their questions or contribute.

I love to create a "team agreement" at the beginning of the session to set and agree to the rules of engagement. For example, if we will have our cameras on, how will we handle questions and interventions, if we can use the chat while in the presentation, etc.. I also suggest, if possible, having another colleague help us facilitate if it's a big group and if we expect many questions coming through the chat. Plus, I usually set up a "backstage" chat with the rest of the team that no one else can see, so we can have quick interactions while presenting and better "dance" in the moment of the live presentation.

A reliable conference platform is important but also is your attitude in front of it. 1) Open your camera and allow people to see you. It helps creating good connection and shows respect (unless nobody else has the camera opened). People get feedback from our facial expressions. 2) Find a good light, natural or artificial, but illuminate yourself. 3) Get a nice headset with good microphone and noise cancelling. It is important for your voice to sound clear, specially at meetings with attendees of different languages. 4) Avoid eating during a meeting, but it is ok to have a bottle of water at hand. 5) Feel encouraged to humanize the situation and/or the scene. In my case, I don’t bother if my cat shows up in front of the camera.

To lead an effective and productive virtual meeting, consider the following process and tools other than listed in previous section: (*) Encourage Participation: Foster a collaborative environment by encouraging active participation through video, chat, or dedicated discussion periods. (*) Minimize Distractions: Advise participants to join from a quiet space and minimize distractions to maintain focus. (*) Time Management: Stick to the allotted time for each agenda item to prevent overruns and maintain participants' engagement. (*) Follow Up: Summarize key takeaways and action items, sending a follow-up email with meeting notes and any assigned tasks.

Secret to make people fellow you in meetings - Start by asking people send reactions like a Quick raise of hands, emojis or Ask a ice breaking polling question (general/funny related to agenda) - ?Have a live Google jam board, everyone can put up topics/questions they want to discuss! - ?Creative content presentation use whiteboard animation AI tools! - ?Presenter… trigger the top achiever to share the tricks & discuss the pain-points solutions without pinpointing! - ?share live Google docs/excel to get collaborative work done, while present the stop clock screen running. - Make people repeat the Target! Without much pressure it would be achieved, trust me it’s a mind game! - ?Keep presenting score boards for best contributors in meetings!

As a Business and soft skills coach, my choice of a meeting platform involves considering participant needs, ensuring a user-friendly interface, prioritizing security and privacy, and ensuring compatibility across devices. I value high-quality video and audio, collaborative tools, and cost-effectiveness. Reliable technical support is crucial, and I prioritize client accessibility and feedback mechanisms for a seamless coaching experience.