As an administrative assistant, you know how to handle multiple tasks and deadlines with efficiency and professionalism. But sometimes, work demands can become overwhelming and interfere with your personal life. How can you find balance when work demands are high? Here are some tips to help you manage your time, energy, and stress levels.
You can't do everything by yourself, and you shouldn't have to. Learn to prioritize your tasks based on urgency and importance, and delegate or outsource the ones that are not essential or that someone else can do better. For example, you can use a virtual assistant service to handle some of your routine or administrative tasks, such as booking travel, scheduling appointments, or managing emails.
Recently, I felt overloaded and was about to fail as I failed to prioritize and delegate tasks properly. Later, one of my colleagues helped me to come out of this situation. So, prioritizing and delegating tasks properly are important enough to balance between work and personal responsibilities.
I read a very powerful statement a few years ago that simply said, "if everything is a priority, then nothing is a priority." That is the truth. Life requires us to give energy to both our professional and personal lives so it's critical to our well-being to stay emotionally resilient as we navigate both. I have found that using effective planning time - even if it's only 15-20 minutes every morning to get grounded helps. A great time management skill I learned early in my career is to batch tasks and use my calendar effectively to manage those tasks. Staying composed is also a skill that has benefited me. Losing control or getting flustered only makes things worse. Find simple ways to stay focused and composed.
Priorizar es el primer paso y durante el día lo mismo toca reorganizarlo porque las prioridades cambian. Si no se puede delegar, al menos aclarar qué se puede finalizar a tiempo Tras el trabajo, ser capaces de desconectar para recuperarnos y estar donde procede
Having the quarterly top goals in sight helps me prioritise the tasks and requests I have to deal with in my daily work. When the top goals are set, I can decide what is important and urgent and prioritize accordingly. Once these elements are defined, it is easier to delegate the tasks.
-Always tackle difficult tasks and get them out of the way, -Create boundaries and teach your colleagues to respect your time allocated for priorities - ASK For Help - Normalise using Apps that will enhance your performance and save you time but also send to reminders. -Be intentional and don't compromise on your ME time. - Always remember that "Tomorrow is another day..."
One of the challenges of working as an administrative assistant is that you may have to deal with multiple bosses, clients, or projects at the same time. This can lead to conflicting or unrealistic expectations and demands on your time and attention. To avoid this, you need to set clear boundaries and communicate them effectively. For example, you can establish your working hours, your availability, and your preferred modes of communication. You can also use tools like calendars, task managers, and autoresponders to keep everyone informed and updated.
Effective communication is very crucial nowadays and always. I repeat - effective. Let me share an incident. I got a call at around 10 pm a few month back and the person asked me whether I was at the office or not. I said, "Yes, I'm at the office. How can I help you?" I listened to him and requested him to meet me the next day. On the following day, I made it clear that I could not help him as I was out of the office. I suggested him to send me an email when I am out of the office and after the office hour so that I can address the issues properly. However, tools like calendars and task managers can be of great help for anybody.
O primeiro é saber lidar com os desafios, amar desafios e problemas, já parou para pensar que se problemas n?o existirem dentro de uma institui??o você n?o teria um emprego? Controlar sua saúde mental, sua capacidade de tomar decis?es sobre press?o, se capacitar na área, trabalhar sua inteligência emocional, e o principal, ter organiza??o nas suas tarefas do dia a dia.
LO MAS IMPORTANTE ES TENER LA RESILENCIA, INTELIGENCIA EMOCIONAL, TENER PRIORIDADES, DELEGAR FUNCIONES O ACTIVIDADES DESARROLLAR ALTERNATIVAS DE SOLUCIóN Y REALIZAR UN PLAN OPERATIVO DE LAS ACTIVIDADES DE MAYOR RUTINA Y ACTIVIDADES DE MSYOR IMPORTANCIA A FIN DE TENER ORDENADA LA INFORMACIóN Y PODER TENER LA SOLUCIONES OPORTUNAS CUANDO EXISTA UNA GRAN CARGA DE TRABAJO Y TE SIENTAS ABRUMADO.
Working non-stop can be counterproductive and harmful to your health and well-being. You need to take regular breaks and recharge your energy and focus. For example, you can use the Pomodoro technique, which involves working for 25 minutes and then taking a 5-minute break. You can also use your breaks to do something relaxing, enjoyable, or healthy, such as meditating, reading, listening to music, or exercising.
In my experience it has been helpful to communicate to my manager what was on my plate and ask for their help to prioritize. There is nothing wrong with being transparent.
Finding a break to recharge is tough but we should try the Pomodoro technique - working for 25 minutes and then taking a 5-minute break or a suitable break.
Sometimes, the best way to find balance when work demands are high is to say no. Saying no can be hard, especially if you are a people-pleaser or a perfectionist, but it is necessary if you want to protect your time, energy, and sanity. Saying no doesn't mean being rude or unhelpful, it means being honest and respectful of yourself and others. For example, you can say no to a request that is beyond your scope, that conflicts with your priorities, or that you don't have the resources or skills to handle.
Saying no to a request is a tough one and when one cannot do this smartly then one will be overloaded with tasks s/he cannot manage by the deadlines.
You don't have to cope with work demands alone. You can seek support and feedback from your colleagues, managers, mentors, friends, or family. They can offer you advice, encouragement, assistance, or perspective. They can also help you identify your strengths, weaknesses, opportunities, or challenges. Seeking support and feedback can help you improve your performance, solve problems, learn new skills, or find new opportunities.
Finding balance when work demands are high is not easy, but it is possible. By following these tips, you can manage your time, energy, and stress levels more effectively and enjoy your work and personal life more.
ES MUY IMPORTANTE EL TRABAJO EN EQUIPO DELEGAR FUNCIONES TENER PLENA CONFIANZA Y EMPODERAMIENTO Y DE ESTáS DESICIONES TENDRáS OPCIONES DE DESARROLLAR TUS INNOVACIONES Y CREATIVIDAD CON LA TRANQUILIDAD Y DESARROLLO PROFESIONAL.
The work-life-balance philosophy really doesn’t exist. It can be different for each individual and life is always changing (the one constant). Really what is important is peace and/or joy in our lives. For some of us that is working, but for others it is our personal life. There is no balancing all of the demands upon us. So we need to focus on what will bring the most peace at the end of it all.
The work-life-balance philosophy really doesn’t exist. It can be different for each individual and life is always changing (the one constant). Really what is important is peace and/or joy in our lives. For some of us that is working, but for others it is our personal life. There is no balancing all of the demands upon us. So we need to focus on what will bring the most peace at the end of it all.
Kindness from family members and colleagues is always needed for a sound lifestyle and lifestyle's balance with the workplace. Otherwise, it is never possible to enjoy office hours and hours at home. On top of that, one must understand that a proper balance is required. Let me share an issue: one of my colleagues enjoyed staying at office beyond the office hours, therefore, her/his lunch was was usually completed in late afternoon. I believe s/he lost hours at office which must have been spent at home. However, it is also important to enjoy tasks at the office so that s/he sustains.