I usually organize my schedule based on the priority of deliverables and the estimated time for each task. When I have a day full of meetings, to avoid being interrupted by constant notifications, I leave a message on the platform with an estimated response time. Additionally, I always allocate 30 minutes at the beginning and end of my day to focus on responding to messages and following up on pending tasks, ensuring that my productivity is not compromised.

Customize notification settings per app: Many communication tools allow you to mute non-urgent chats while keeping essential alerts active. Use a second device for critical updates: If you need to monitor urgent messages, consider using a separate device so it doesn’t interrupt your main screen. Set status updates: Update your Slack, Teams, or email status to inform colleagues when you’re in meetings and unavailable. Batch-check notifications: Instead of reacting to every alert in real-time, schedule short breaks between meetings to review and respond.

To avoid notification overload during virtual meetings, schedule 'Do Not Disturb' blocks in your calendar and enable focus modes on devices. Use notification filters to prioritize critical alerts and mute non-urgent ones. Leverage meeting tools like auto-mute features or status indicators (e.g., "In a Meeting"). Batch-check emails and messages between calls, and communicate availability to colleagues. These steps help maintain focus and reduce distractions.