Treat your podcast guest prospecting like sales prospecting. If you're not doing it every day, you're doing it wrong. Even asking 2 folks to be on your show every day is 14 guests a week, more than you'd ever need for a weekly show. Send those 2 emails a day, you'll be drowning in opportunities by week 3. Use this format [adjust wording to your own voice]: [Name] I'm [your name], host of [Show], and I'd like to invite you to be a guest. So what are we talking about on this podcast? [Super brief description of show, 10 words or less] I'd like to get your perspective on [2-3 things they're really good at that fit your show]. Interested? Take a listen to the show here, and grab a pre-interview slot here. [hyperlink heres] [Name]

Schedule in Advance: Plan interviews well ahead of time to accommodate guests’ busy schedules and ensure you have episodes lined up. Create a Buffer: Record episodes in batches to build a buffer, allowing for unforeseen delays or scheduling conflicts. Use a Flexible Format: Consider shorter episodes or solo segments that can be recorded independently if a guest can’t make it. Leverage Time Zones: Be mindful of different time zones when scheduling, offering flexibility to your guests to maximize availability. Send Reminders: Follow up with guests a few days before the scheduled recording to confirm availability and ensure they’re prepared.

Additionally, maintain flexibility in your approach by having backup content options. If a guest cancels last minute, consider solo episodes, Q&A sessions with your audience, or repurposing past content with fresh insights. Keeping a diverse content plan helps fill gaps when scheduling conflicts arise. It's also a good idea to build relationships with guests early, fostering a network of reliable contributors who are more likely to accommodate tight schedules. This proactive approach minimizes disruptions and keeps your podcast flow consistent.

Erfolgreiches Podcasting lebt von guter Planung im voraus. Dies beinhaltet neben einer redaktionellen Jahresplanung zur Ideensammlung auch klare Deadlines, bis wann Termine zur Aufnahme, zum Produktionsabschluss etc. gesetzt sein müssen. Dabei gilt es insbesondere zu beachten, dass man mit der Aufnahme neuer Folgen immer m?glichst einen Monat voraus sein sollte. Dies verhindert, dass kurzfristige Absagen den regelm??igen Nachschub neuer Folgen für die H?rer gef?hrden k?nnten.

Maintaining a steady stream of episodes with busy guests can be a challenge. From my experience, batch recording is a game-changer. By scheduling multiple interviews in one day, you create a content buffer that can ease the pressure. Additionally, having 'evergreen' episodes—content that’s relevant anytime—ensures you have something ready to go even if schedules shift. Scheduling tools are invaluable too, as they help coordinate and automate reminders, saving you time and reducing stress.