You’re feeling overwhelmed with your workload. How can you manage your time better?

Nosso dia-a-dia está repleto de demandas, mas também de pontos de distra??o, e aprender a gerenciar o próprio tempo é um competência que precisa ser desenvolvida. Uma das ferramentas mais didáticas e eficientes é a Matriz de Eisenhower que, n?o apenas nos ensina a definir claramente o que é prioridade, mas também o que é delegável e o que é desnecessário. Uma rápida pesquisa em alguma ferramenta de busca na internet vai ajudá-lo a conhecer mais essa técnica. Boa sorte!

- Sometimes, we reach to a stage that all three tasks in the queue are our priorities and all of them deserve to be on the first place. I think it's always convenient to prioritise the outcomes instead prioritising the task in this situation. This is how I can categorise what is URGENT and what is URGENT YET SECONDARY. - There are some minor assignments which are not so challenging and hence remain less attended, as we sometimes tend to complete the complex ones first. It is always a better idea to get rid of such tasks then and there. - Lastly, setting timeframes to your priorities will also streamline your job.

I agree this opinion. Because before of all need discipline and approach scheme to work. Volunteering is a great way to create future work environment.

By taking a small break to rest and recharge, which can help improve focus and prevent burnout, also by making a priority list.

Feeling overwhelmed with a heavy workload is a common challenge, but there are several strategies you can employ to manage your time more effectively: 1. Prioritize tasks based on importance and urgency. 2. Break large tasks into smaller, more manageable steps. 3. Set realistic deadlines and use time management techniques like the Pomodoro Technique. 4. Delegate tasks when possible and practice saying no to additional commitments. 5. Learn to say no to tasks or commitments that don't align with your priorities or current workload. 6. Take regular breaks to rest and recharge, which can help improve focus and prevent burnout.

Planning a schedule is essential for managing time efficiently, increasing productivity, reducing stress, and achieving both personal and professional goals. Planning a schedule helps you allocate time to various tasks and activities effectively. It allows you to prioritize important tasks and ensures that you dedicate sufficient time to accomplish them. Having a clear schedule reduces stress and anxiety by providing a sense of control and organization. You're less likely to feel overwhelmed when you have a plan in place for tackling your responsibilities.

One thing I have found helpful is making sure that your priorities are in order. You need to constantly evaluate your motivation for doing what you do. In my experience, I have had to drop projects when I was able to introspect and genuinely answer this question; "Is this work for me?". Till date, I have not regretted a decision I took in line with such questions and I am more able to work efficiently and effectively on the things that really matter to me.

Using a calendar, a planner, or an app to keep track of all appointments, deadlines, and tasks. Allocate enough time for each activity, including travel, preparation, and follow-up. Be realistic and flexible about how much I can accomplish in a given period. Don’t overcommit or underestimate the complexity of my assignments. Leave some buffer time for unexpected events or emergencies. And don’t forget to schedule some breaks and downtime for yourself.

This has helped me a lot. putting things on my calendar ensures I do not forget important tasks and it improves my effectiveness

Automatize tarefas repetitivas: Identifique tarefas que podem ser automatizadas com ferramentas ou scripts, economizando tempo e energia. Diga n?o quando necessário: Avalie cuidadosamente os compromissos e aprenda a dizer n?o a projetos ou tarefas que n?o agreguem valor significativo aos seus objetivos

Mantenha-se atualizado sobre ferramentas de produtividade: Explore novas ferramentas e tecnologias que possam otimizar suas tarefas diárias, como aplicativos de gest?o de tempo, listas de tarefas e softwares de colabora??o. Estabele?a limites de tempo para reuni?es: Ao marcar reuni?es, defina limites de tempo claros para garantir que sejam eficientes e n?o ocupem mais tempo do que o necessário.

I agree that collaboration is key to achieving our shared goals effectively. I'll make sure to leverage the skills and resources of my fellow volunteers, staff, and stakeholders, and delegate tasks as needed. Clear communication and mutual support within the team will be essential for our success, and I'm committed to fostering a positive and collaborative environment where everyone's contributions are valued and appreciated.

Communication and Collaboration are important. Take on tasks that are important to you. Delegate and collaborate with your team members for other tasks. Also take care of your mental health.

Don't hesitate to delegate tasks to colleagues or team members. Collaborate on projects to share the workload and benefit from diverse perspectives.

Working together as a team enhances your impact as a volunteer. Sharing skills, delegating tasks, and communicating openly lead to greater success in achieving your goals.

Fa?a pausas estratégicas: Pequenas pausas durante o dia podem melhorar a concentra??o e a produtividade. Use esse tempo para se desconectar, respirar profundamente ou fazer uma curta caminhada. Pratique o gerenciamento de energia: Reconhe?a seus picos de energia ao longo do dia e programe as tarefas mais desafiadoras durante esses períodos.

I agree that regular monitoring and evaluation are crucial for maximizing productivity and achieving desired outcomes. I'll make sure to use tools like time logs and checklists to track my performance and gather feedback from relevant stakeholders to identify areas for improvement. By making ongoing adjustments to my priorities and methods, I'm confident I can optimize my time effectively and contribute more efficiently to our goals.

S'évaluer s'est aussi évaluer les autres, leur apporter nos connaissances, leur faire des retours. Ne pas hésiter à aller vers l'autre et découvrir ses compétences. Le bénévolat est un travail d'équipe avec pour but un objectif commun.

Some ways to get started: Be brutally truthful in self-evaluation. Find ways to reorganize without micromanagement. Take a deep breath and go!

Regularly review your schedule and tasks to identify areas for improvement. Learn from your experiences and adjust your approach accordingly.

“Thank you for your help today”, this is a simple statement that makes someone’s day when you mean what you say. Appreciating team members for the efforts they put in at work to facilitate smooth processes go a long way to make them feel valued and motivated to give their best. As a leader, I always take every opportunity to praise good deeds and if I must reprimand, I do it with compassion and in a safe environment as no one appreciate humiliation in the presence of others. We are better together.

Acknowledge your achievements, no matter how small. Celebrate milestones and reward yourself to stay motivated and maintain a positive mindset.

It's easy to get caught up in the daily grind, but taking the time to recognize milestones and successes is important for maintaining motivation and well-being. I'll make sure to celebrate both big and small wins and reward myself with something that brings me joy. Your encouragement to enjoy the satisfaction of giving back resonates with me, and I'll continue to find fulfillment in contributing to our community.

Priorize o autocuidado: Certifique-se de reservar tempo para o autocuidado, incluindo exercícios, sono adequado e momentos de lazer. Ao implementar essas práticas, você pode otimizar sua eficiência, reduzir a sobrecarga e alcan?ar um equilíbrio mais saudável entre trabalho e vida pessoal.

Celebrando e Recompensando o Voluntariado: Comemorar e recompensar a si mesmo por seus esfor?os e conquistas como voluntário é fundamental para manter a motiva??o, o entusiasmo e o bem-estar geral. O voluntariado pode ser uma experiência extremamente gratificante, mas também pode ser desafiador e exigente. é importante reconhecer o impacto e o valor do seu trabalho, tanto para si mesmo quanto para os outros. Celebrar seus marcos e sucessos, grandes ou pequenos, pode te ajudar a: Manter a motiva??o: Reconhecer suas conquistas pode te inspirar a continuar se esfor?ando e alcan?ar novos objetivos.

From my experience feeling overwhelmed is a sign to pause. It may seem counterintuitive as the tendency is to do more and get things done faster, but sometimes slowing down is the only way to doing things faster. Tools like the Stephen covey matrix are useful to assess where is our time going. Generally spending more time in not urgent but important is what is helpful to aim at. Alongside that looking at our plates to see what can only be done by us, what needs to be delegated, what can be delayed and must develop people for and what should we drop is also helpful. If you are serial volunteer ( like me) it helps to sometimes share your interest but also request time to come back with your exact commitment.

Mentally preparing to tackle the workload. Most frustration comes from not being prepared to tackle tye activities at hand. The best way to progress in consciously recognizing the workload, affirming that you will be able to finish it soon and then planning how exactly to tackle the work load. Being mentally prepared saves you a lot of time that would have otherwise been spent stressing, panicking and complaining. It rather puts ypu in a mental space that is ready to tackle whatever task is presented. It also clears your head enough to see that you can accomplish the tasks given and reduces the mental size of the mountain bring faced (workload)

1 THRU 5 is all yes, yes, yes. Here's the thing. Sometimes the overload is not for lack of anything you are already doing right. Sometimes the overload is due to companies running on skeleton crews for an extended period of time with no end in sight. There is noone to delegate to. There is noone to help. No monetary incentive, no approved overtime so you can maybe pay for help in other areas of your life to give more time at work. Even in prioritizing, the small things keep getting pushed to the bottom and sometimes never addressed until they become big things because too much time has passed. Being overwhelmed or feeling overwhelmed is not always about the individual. Sometimes it truly is lack of supportive work environment.

In my experience, feeling overwhelmed is usually a sign of a lack of ‘me time’?? You want to show up and give your best to the project, the team, even the family. However, have you taken the time to consider, how you are doing? Being the source of strength, inspiration and insight is great however who does this for you? You recognized that these were important gifts, long ago, which is why you bring them wherever you go. Yet there is an old African proverb that sheds light on the situation much better than I ever could: “Beware of the man who offers you the shirt off his back, but he’s not wearing one.” Properly address your own needs first, then you can share what you have an abundance of. Show yourself some love and then simply, share??