Use Virtual Secured data channel used by your company - use secred data storage same for all - Use floating service licence - Instead of saving data on individual computers, use network aerver - use incrpted dta formates

There are 2 perspectives here: 1-Technical security controls 2-Organisational security controls Both are based on the risk levels and the risk levels are down to the data criticality. Some CAD files can be trivial while some others pose potential negative impact when shared uncontrollably. Ensure that -Employees can understand the importance of the data in the file. -Data classification is completed and it is understood / followed by the users. -Organisational roles, responsibilities and AUTHORITIES are defined -Technical security controls are implemented effectively -Governance is in place

The first step in security is having the files managed in a uniform, well documented manner that everyone is complying with. The second step is to establish one secure data storage location that is backed up regularly, using a single protocol for file naming and location. This means no files on individual computers, no individual file folders with mixed file versions or iterations, and no individual special folders for WIP. Next, an established checkout procedure, a standardized convention of version identification is necessary. Then, one can begin to set up security protocols that is meaningful. Otherwise, tracking and securing files is impossible, as it is too easy in casual systems for files to be left vulnerable out of sight.

Implement access controls: Use role-based permissions to limit access to sensitive CAD files. Centralize storage: Store files in a secure cloud platform where access is monitored. Encrypt files: Ensure all CAD files are encrypted during storage and transfer. Set clear policies: Establish guidelines for file sharing, including acceptable use and data handling. Encourage open dialogue: Address concerns and explain the importance of security measures to the team. Use version control: Track changes and maintain file integrity to avoid unauthorized modifications. Conduct regular audits: Monitor file access and sharing activity to identify any breaches. Control access, secure data, and keep communication transparent!

To ensure smooth data sharing while addressing concerns over CAD file security, implement clear access control policies, granting permissions based on roles and project needs. Use secure, encrypted file-sharing platforms that track and audit access to files. Ensure regular team communication to align on data-sharing protocols, and address security concerns openly. Consider using version control to manage file updates, and ensure backups are in place. By fostering collaboration with transparent guidelines, and addressing both security and access concerns, you can resolve conflicts while maintaining the integrity of sensitive data.