You're facing last-minute changes in contract scope. How can you minimize the associated risks?

3 Re-evaluate Terms

With the new scope in mind, it's time to re-evaluate the contract terms. Scrutinize the revised clauses and consider their long-term implications. Be prepared to renegotiate aspects such as payment schedules, deadlines, or performance standards to ensure they're still favorable. Don't hesitate to push back on terms that put you at a disadvantage, but remain flexible where it makes strategic sense. The goal is to reach an agreement that reflects the new scope while safeguarding your interests.

4 Leverage Clauses

Your contract likely contains clauses that can protect you in the event of scope changes, such as force majeure or change order clauses. Review these provisions carefully to understand your rights and obligations. They can provide a framework for negotiating the changes and may even offer an exit strategy if the new terms are unacceptable. Leveraging these clauses effectively can be a powerful tool in minimizing risks associated with scope changes.

5 Seek Consensus

Strive for consensus by proposing solutions that address both parties' needs. This could involve phased implementation of changes, adjusting project milestones, or agreeing on new terms that fairly distribute the risks and benefits. Aim for a win-win situation where possible, but be ready to make tough decisions if consensus can't be reached. Your ability to negotiate effectively will be tested, and finding common ground is often key to a successful outcome.

6 Document Everything

Finally, ensure that all agreed-upon changes are documented in writing. This might involve drafting amendments to the original contract or creating new documents that clearly outline the revised scope and terms. Having a written record is essential for clarity and can prevent future disputes. It also serves as a reference point for both parties, ensuring that everyone is on the same page moving forward.