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Last updated on 2024年7月24日

You're facing discrepancies in storage utilization data. How can you ensure accurate capacity planning?

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When it comes to warehouse operations, accurate capacity planning is essential for maximizing efficiency and minimizing waste. However, discrepancies in storage utilization data can create significant challenges. You might find that the numbers on your spreadsheets don't match the reality of what's on the shelves, leading to overstocking, underutilization of space, or even stockouts. To avoid these pitfalls, you need to ensure your data is as precise as possible. Here's how you can tighten up your storage utilization data and keep your warehouse running smoothly.

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A Manivasagan

Founder - GANMA Consultants | POSH TRAINER & ENABLER | C Suite Recruitments |( EX - AL)|

1 Audit Data

Regular audits of your physical inventory against your storage utilization records are crucial. Start by selecting a section of your warehouse and comparing the actual stock levels with what's recorded in your system. If there are mismatches, investigate the causes, which could range from data entry errors to items being misplaced. By systematically checking different areas, you can identify patterns of discrepancies and take corrective actions. This hands-on approach will improve the accuracy of your data over time.

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A Manivasagan

Founder - GANMA Consultants | POSH TRAINER & ENABLER | C Suite Recruitments |( EX - AL)|
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An example I see here is the physical verification of stock and comparison with system stock , this helps in identifying discrepancies on stock records . Do a random stock verification in many location to identify the intensity of errors, form a team to do stock verification to arrive at pattern of discrepancies. A warehouse manager prime responsibility is to keep the inventory accuracy as high as possible .

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2 Update Systems

If you're using outdated inventory management systems, it's time for an upgrade. Modern warehouse management systems (WMS) offer real-time tracking of goods, which significantly reduces the chances of data discrepancies. Ensure that your system is user-friendly to minimize human error during data entry. Training your staff on proper usage and encouraging them to report any glitches they encounter will also help maintain the integrity of your storage utilization data.

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A Manivasagan

Founder - GANMA Consultants | POSH TRAINER & ENABLER | C Suite Recruitments |( EX - AL)|
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One helpful decision is instruct the warehouse team to complete the inventory transaction as it take place , for example if item are binned immediately receipts document to be posted , same way issue transaction to be posted as and when items are moved out . Updating your transactions then and there will improve stock accuracy . Incase the Warehouse management system which you are using is outdated and makes stock errors , then you need to take up with top management to upgrade the inventory system , so that error free stock can be maintained.

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Abdul Aziz

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We Need up to date Inventories. Then we can know our actual quantity of stock . And we need to keep all invoices Posted. If we are working on a Software .

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3 Process Review

Take a close look at your operational processes to identify any steps that may contribute to data inaccuracies. For instance, if goods are frequently moved without updating inventory records, this can lead to discrepancies. Implement strict procedures for stock movement, receiving, and dispatching, and ensure every change is immediately reflected in your database. Regular process reviews can help you keep your operations in line with best practices for accurate capacity planning.

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4 Employee Training

Your employees are the frontline in maintaining accurate inventory records. Invest in comprehensive training programs that emphasize the importance of accurate data entry and real-time updates. Encourage a culture where employees double-check their entries and feel comfortable reporting discrepancies without fear of retribution. When your staff understands the impact of their actions on capacity planning, they'll be more likely to take data accuracy seriously.

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5 Technology Integration

Leverage technology to minimize human error and automate data collection. Radio-frequency identification (RFID) tags and barcode scanners can streamline inventory tracking and update your WMS in real time. Integrating such technologies reduces the need for manual counts and data entry, thereby enhancing the reliability of your storage utilization data. Regularly assess and update your technology stack to keep up with advancements that could further improve data accuracy.

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A Manivasagan

Founder - GANMA Consultants | POSH TRAINER & ENABLER | C Suite Recruitments |( EX - AL)|
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A useful way is automating the stock updation process will reduce the manual entry errors . using RFID , QR scanner for inward,outward of materials can establish real time tracking of inventory movements . Hence connecting Warehouse management system with Inventory management system with more automation will improve stock accuracy.

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A Manivasagan

Founder - GANMA Consultants | POSH TRAINER & ENABLER | C Suite Recruitments |( EX - AL)|
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A useful way is automating the stock updation process will reduce the manual entry errors . using RFID , QR scanner for inward,outward of materials can establish real time tracking of inventory movements . Hence connecting Warehouse management system with Inventory management system with more automation will improve stock accuracy.

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6 Continuous Improvement

Finally, adopt a mindset of continuous improvement. Warehouse operations are dynamic, and what works today may not be sufficient tomorrow. Regularly solicit feedback from your team about the data collection process and be open to implementing changes that can refine your system. By fostering an environment that encourages innovation and problem-solving, you can continuously enhance your capacity planning strategies.

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A Manivasagan

Founder - GANMA Consultants | POSH TRAINER & ENABLER | C Suite Recruitments |( EX - AL)|
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An example for improving inventory accuracy is to do continuous improvement by inviting suggestion from warehouse team members . Organize regular meeting in warehouse and encourage your team to give suggestion to improve error free inventory data.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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You're facing discrepancies in storage utilization data. How can you ensure accurate capacity planning?

1

2

3

4

5

6

7

1 Audit Data

2 Update Systems

3 Process Review

4 Employee Training

5 Technology Integration

6 Continuous Improvement

7 Here’s what else to consider

Warehouse Operations

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You're facing discrepancies in storage utilization data. How can you ensure accurate capacity planning?

1

2

3

4

5

6

7

1 Audit Data

2 Update Systems

3 Process Review

4 Employee Training

5 Technology Integration

6 Continuous Improvement

7 Here’s what else to consider

Warehouse Operations

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感谢您的反馈

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