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You're faced with last-minute changes from a grant funder. How do you ensure your proposal still stands out?

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Navigating the choppy waters of grant administration can often mean dealing with unexpected changes from funders. It's a situation that can cause panic, but with the right approach, your proposal can still shine. The key is to remain adaptable and to understand the funder's perspective. Last-minute alterations may stem from policy shifts, budget constraints, or new strategic directions. Your task is to quickly realign your proposal without losing its core value proposition.

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1 Stay Calm

When a funder requests changes at the eleventh hour, staying calm is crucial. Take a deep breath and review the requested alterations carefully. Understand that these changes, while inconvenient, are not personal. They often reflect new priorities or insights that the funder has developed. Your ability to respond thoughtfully and efficiently demonstrates your commitment and flexibility, qualities that funders appreciate. Keep communication open with the funder to clarify any ambiguities and ensure that your revised proposal aligns with their current objectives.

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Maddy Thompson

Director of Strategy | WA Workforce Training & Education Coordinating Board Principal @ Aroney Thompson Consulting | Public affairs, contract lobbying services, strategic planning
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It is often a good sign that the funder is asking more questions. It means they are giving your proposal serious consideration. Do what you can to be clear and offer concrete examples and data where possible, to help them understand how you will spend their money and what it will achieve.

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Aline Gayet

Administration Publique, Gestion de Projet, Coopérations Européennes ?Allier la stratégie à l’opérationnel ??? -Fédérer??-Financer??-Faciliter??- Développement Territorial??| Transition énergétique ??| Europe ????
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Il faut démystifier le r?le du bailleur de fonds, il est rarement là pour saborder vos projets ou vous mettre des batons dans les roues. Les demandes ou changements qu'il peut vous faire ont toujours une raison. Il convient d'échanger à ce sujet et de trouver un moyen de répondre à sa demande sans dénaturer votre projet. Se mettre à place de celui qui lit votre dossier et lui faciliter le travail vous permettra de sortir du lot.

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Aakash M. Suchak

Senior Grants and Contracts Manager, Harvard T. H. Chan School of Public Health
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Just-in-Time Requests (JITs) are common and typically seek a specific piece of information which is lacking and which factors into the funder’s decision. This may include more detailed financials or the current commitments of project personnel. Fortunately, since these requests can be specific, they are not always time-consuming. Your organization will likely have mechanisms in place for addressing such requests, and the process may require engaging your institution’s signing official, if you do not have that authority. So, be prompt in identifying the specific need and presenting the relevant information. From there, pass to the appropriate intermediary. Deadlines are a part of grant work, but do not necessarily need to entail stress.

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2 Assess Impact

Assessing the impact of the requested changes on your proposal is a critical step. Determine which parts of your project are affected and to what extent. This will help you to prioritize your response and focus on the most significant alterations first. It's essential to maintain the integrity of your project's goals and outcomes while accommodating the funder's needs. Be strategic in your revisions, ensuring that the core of your proposal remains intact and continues to address the funder's mission and objectives.

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William Ijeh

Business Development and Finance Specialist
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The two fundamentals is to maintain the objectives and goals of the and address the funders demands as value added incentives. It should not change the focus of the project.

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Carmen Rosa Rodriguez Perez

Especialista en Desarrollo del Potencial Humano, Ley de Asunción, PNL, Psicologia, creadora de las tecnicas de Manifestacion Avanzada "Portal Universal de Manifestacion" y "El árbol del Dinero" Escribeme y deja fluir!!
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Para continuar destacando con tu propuesta ante cambios de última hora, primero revisa los nuevos requisitos del financiador. Evalúa el impacto de estos cambios en tus objetivos y ajusta tu propuesta resaltando cómo estos nuevos elementos siguen alineados con los objetivos del proyecto. Usa métricas claras y ejemplos concretos para demostrar la efectividad y beneficios del proyecto. Mantén una comunicación abierta con el financiador para mostrar tu adaptabilidad y compromiso

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3 Revise Quickly

Time is of the essence when making last-minute changes to your grant proposal. Prioritize the revisions based on their impact and complexity. Start with the most straightforward adjustments that can be quickly implemented without disrupting the overall proposal structure. Ensure that your narrative remains coherent and that your goals are still achievable within the modified framework. Speed is important, but so is the quality of your revisions—balance both to maintain a compelling proposal.

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4 Communicate Clearly

Clear communication with your funder throughout the revision process is vital. Keep them informed about how you are incorporating their changes and the rationale behind your decisions. This dialogue not only helps to build a stronger relationship with the funder but also ensures that there are no misunderstandings about the revised proposal. It's an opportunity to demonstrate how your project remains aligned with their goals and to reinforce your commitment to the partnership.

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5 Maintain Quality

Even under pressure to revise your proposal quickly, never compromise on quality. Ensure that each change is thoroughly thought out and well-integrated into the proposal. Pay attention to details such as grammar, formatting, and clarity of expression. A polished proposal reflects well on your organization's professionalism and increases your chances of standing out in a positive light. High-quality work signals to funders that you are capable of delivering excellence, even under tight deadlines.

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Briggs Kennedy

Project Manager | Grant Manager | Creative Problem Solver
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Make a change log (or list of potential changes) needed for each grant section. EX: I need to update this budget number in section B, but it will mean I also have to change this budget number in sections G and P. For every change you need to make, write it down in an organized fashion and systematically check each one off.

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6 Leverage Strengths

Finally, amidst the rush to address last-minute changes, don't forget to leverage the strengths of your original proposal. Emphasize the unique aspects of your project that align with the funder's goals and distinguish it from other applications. Show how these strengths persist even with the changes, and how they contribute to the potential success of the funded project. This focus on strengths can help ensure that your proposal remains competitive and memorable.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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You're faced with last-minute changes from a grant funder. How do you ensure your proposal still stands out?

1

2

3

4

5

6

7

1 Stay Calm

2 Assess Impact

3 Revise Quickly

4 Communicate Clearly

5 Maintain Quality

6 Leverage Strengths

7 Here’s what else to consider

Grant Administration

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You're faced with last-minute changes from a grant funder. How do you ensure your proposal still stands out?

1

2

3

4

5

6

7

1 Stay Calm

2 Assess Impact

3 Revise Quickly

4 Communicate Clearly

5 Maintain Quality

6 Leverage Strengths

7 Here’s what else to consider

Grant Administration

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感谢您的反馈

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