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Last updated on 2024年7月20日

You're faced with critical system updates. How do you keep daily operations running smoothly?

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When critical system updates loom on the horizon, it's natural to feel a bit of panic about how they'll affect your daily operations. The challenge you're facing is not just about installing new software but ensuring that your business continues to run like a well-oiled machine throughout the process. With careful planning and a few strategic moves, you can navigate through these updates with minimal disruption. This guide will walk you through the essential steps to keep your operations smooth while implementing those crucial system updates.

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MD ARSH

Aspiring IT Professional | BCA Student at JIMS Vasant Kunj, IP University | B.Com(BPM) Foundation Achieved

1 Assess Impact

Before diving into any system updates, it's essential to assess their impact on your daily operations . Understand the scope of the update and which systems or processes it will affect. By doing this, you can identify potential risks and plan accordingly. For instance, if the update will disrupt your customer service platform, you'll need to find alternative ways to handle customer inquiries . It's also wise to communicate with your team about the upcoming changes, so they're prepared to adapt their workflows as needed.

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MD ARSH

Aspiring IT Professional | BCA Student at JIMS Vasant Kunj, IP University | B.Com(BPM) Foundation Achieved
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- Assess the impact of system updates on daily operations. - Understand the scope of the update and affected systems/processes. - Identify potential risks and plan accordingly. - Find alternative solutions for disrupted services (e.g., customer service). - Communicate with your team about upcoming changes to prepare them.

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Antonio Uribe

Consultor en tecnologías de información, contratista especializado en proyectos de infraestructura tecnológica, CCTV, control de acceso, Wifi, VOIP.
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Antes que nada hay que tener claro las ventanas de tiempo disponibles, el impacto de interrupciones para cada una de las áreas de negocio, de ser posible contar con un laboratorio donde puedan llevarse a cabo pruebas previas para disminuir el riesgo de una interrupción de servicios por alguna incompatibilidad en la actualización.

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2 Plan Timing

Choosing the right time for updates is crucial to minimize disruption. You should aim for periods of low activity when fewer users are dependent on the systems in question. For many businesses, this could be after hours or on weekends. However, remember that it's also important to have key IT staff available during the update in case anything goes awry. Properly timing the update can make a significant difference in maintaining smooth daily operations.

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Antonio Uribe

Consultor en tecnologías de información, contratista especializado en proyectos de infraestructura tecnológica, CCTV, control de acceso, Wifi, VOIP.
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Validar las ventanas de tiempo.disponibles y buscar los horarios que generen la menor interrupción a los entornos de producción.

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3 Backup Data

Before initiating any system update, it's critical to back up your data . This step ensures that, in the event something goes wrong during the update, you can restore your system to its previous state without losing valuable information. Utilize both onsite and offsite backup solutions for redundancy. A comprehensive backup strategy not only protects your data but also provides peace of mind as you proceed with the updates.

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Antonio Uribe

Consultor en tecnologías de información, contratista especializado en proyectos de infraestructura tecnológica, CCTV, control de acceso, Wifi, VOIP.
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El mantener un esquema de respaldos adecuado asegura la rápida reanudacion de actividades en caso de un fallo ocasionado por una actualización, el esquema de respaldos abuelo-padre-hijo es el más recomendable.

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4 Test Updates

Testing updates before a full-scale rollout is a non-negotiable step. Set up a controlled environment that mirrors your production system to test the updates. This "sandbox" allows you to identify any issues or conflicts that could cause problems in your live environment. By thoroughly testing, you ensure that the update will integrate seamlessly with your systems, thus keeping your daily operations running without a hitch.

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Antonio Uribe

Consultor en tecnologías de información, contratista especializado en proyectos de infraestructura tecnológica, CCTV, control de acceso, Wifi, VOIP.
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Como se.menciona en el paso 1, el poder contar con un laboratorio donde realizar pruebas de configuraciones de equipos y actualizaciones antes de aplicarlos en el entorno de producción contribuye a evitar fallos que pueden llegar a representar grandes pérdidas por interrupción de las operaciones.

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5 Monitor Systems

After applying the system updates, it's imperative to monitor your systems closely . Watch for any signs of instability or unexpected behavior that could indicate issues with the update. Implementing monitoring tools can help you track system performance and quickly address any problems that arise. Continuous monitoring not only helps in maintaining operational stability but also in building confidence in the update process itself.

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Antonio Uribe

Consultor en tecnologías de información, contratista especializado en proyectos de infraestructura tecnológica, CCTV, control de acceso, Wifi, VOIP.
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El uson de aplicaciones para el monitoreo de la salud de equipos activos, terminales y estabilidad del sistema nos ayuda a ser proactivos en caso que se presente un problema ocasionado por una actualización que resulte incompatible con algún componente de nuestro ecosistema de producción.

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6 Communicate Clearly

Clear communication throughout the update process is vital. Keep your team informed about the status of the update and any anticipated changes in their work processes. If there are any temporary workarounds or changes in procedure , make sure these are well-documented and easily accessible. Effective communication helps reduce confusion and allows your team to adjust their workflows efficiently, ensuring that daily operations continue to run smoothly even during system updates.

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You're faced with critical system updates. How do you keep daily operations running smoothly?

1

2

3

4

5

6

1 Assess Impact

2 Plan Timing

3 Backup Data

4 Test Updates

5 Monitor Systems

6 Communicate Clearly

Information Technology

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You're faced with critical system updates. How do you keep daily operations running smoothly?

1

2

3

4

5

6

1 Assess Impact

2 Plan Timing

3 Backup Data

4 Test Updates

5 Monitor Systems

6 Communicate Clearly

Information Technology

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