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You're an executive manager juggling new skills and daily tasks. How can you strike the perfect balance?

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As an executive manager, your role is a complex tapestry of decision-making, strategy, and leadership. Amidst the whirlwind of meetings and emails, you're also expected to stay abreast of the latest industry trends and expand your skill set. This can seem like a Herculean task, but with the right approach, you can master the art of balancing ongoing education with your daily responsibilities. The key is not to see this as an additional burden but as an integral part of your role that can help you lead more effectively and make more informed decisions.

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1 Prioritize Tasks

In the realm of executive management, time is a commodity you can't afford to squander. To balance new learning with daily tasks, prioritize your workload by identifying the most critical tasks that require your immediate attention. Use tools like the Eisenhower Matrix to categorize tasks by urgency and importance. This will help you delegate or postpone less critical tasks, freeing up valuable time for learning and development. Remember, not everything that demands your attention is important, and not everything that's important demands immediate attention.

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Neil Goodrich

2024 Chicago CIO of the Year | Innovator | Strategic Accelerator | Organizational Change Agent | Culture Creator
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Separate activities that require other people, and those that don't. Prioritize those collaborative tasks during your workday because (a) they will have impacts beyond your own work and (b) you cannot do them when other people are not available. For tasks that can you do yourself, set aside time before or after the workday and plot them out in advance since you are in complete control of that environment. Eventually, working on those new skills will require less and less time as they become internalized and your daily activities should return to fitting with your workday.

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Marc Christopher Held, MBA

CEO | Gesch?ftsführer ???? | 15+ years of commercial & sales experience | proven track record in accelerating growth ?? | entrepreneurial mindset | former commercial director @ GE
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Als Führungskraft ist die F?higkeit, Aufgaben effektiv zu priorisieren, essenziell, um die Balance zwischen neuen F?higkeiten und t?glichen Aufgaben zu finden. Konzentriert euch auf das, was wirklich z?hlt, indem ihr Aufgaben nach ihrem Einfluss auf eure langfristigen Ziele bewertet. Nutzt Methoden wie die Eisenhower-Matrix, um zwischen wichtigen, dringenden und weniger wichtigen Aufgaben zu unterscheiden. Lasst euch nicht von kurzfristigen Dringlichkeiten ablenken und plant regelm??ige Zeitr?ume ein, um strategische Aufgaben zu bearbeiten. Diese gezielte Priorisierung verhindert, dass ihr in einem Strudel von Kleinigkeiten untergeht und beh?lt das gro?e Ganze im Blick.

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Scott Maynard

Sales Director at The Severn Group
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It's simple, adapt and overcome...for example, being required to enter 125 characters in order for my comment to qualify for posting is the perfect example of wasting time.

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JC Negri

VP of Growth at Intech Innovation Group
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Boundaries. Multi-tasking is not a great approach at the level of Executive Management. Therefore, a better approach is to learn, build, and manage a great time management approach for daily, weekly, and monthly interactions. 1. Identify the most critical tasks and skills that directly impact your role and the organization's goals. 2. Distribute routine or less critical tasks to capable team members, freeing up time for skill development and strategic thinking. 3. Allocate specific time blocks for skill development, ensuring dedicated focus without interruptions.

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Luis Francisco Valladares Palma

CIO-Director Innovación Tecnológica
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Focus on Impact: Not every task is created equal. Identify the high-impact activities that align with your long-term goals and delegate the rest. Remember, it's okay to say no to new projects if your plate is already full. Invest in Learning: Dedicate specific time for skill development. Even small chunks of focused learning can make a big difference. Consider joining professional development programs or finding a mentor to guide you.

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2 Set Learning Goals

Setting clear, achievable learning goals is crucial for your professional development. Begin by identifying the skills that will most significantly impact your role and set SMART (Specific, Measurable, Achievable, Relevant, Time-bound) goals around them. This will not only give you a clear direction but also allow you to measure progress. Whether it's enhancing your financial acumen or understanding the latest in digital transformation, align these learning objectives with your executive role to ensure they complement your daily tasks rather than compete with them.

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Marc Christopher Held, MBA

CEO | Gesch?ftsführer ???? | 15+ years of commercial & sales experience | proven track record in accelerating growth ?? | entrepreneurial mindset | former commercial director @ GE
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Das Jonglieren zwischen Aufgaben und neuen F?higkeiten erfordert klar definierte Lernziele. Setzt euch spezifische, messbare und realistische Lernziele, die in eure t?glichen Aufgaben integriert werden k?nnen. überlegt, welche neuen F?higkeiten euch am meisten helfen, eure Führungsaufgaben effizienter zu bew?ltigen, und priorisiert diese. Die Festlegung klarer Lernziele hilft euch, den Lernprozess strukturiert anzugehen und euch nicht in einem Meer von M?glichkeiten zu verlieren. So stellt ihr sicher, dass das Lernen einen messbaren Mehrwert für eure Arbeit bringt.

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3 Integrate Learning

Integrating learning into your daily routine can make skill acquisition a more manageable task. Consider listening to industry-relevant podcasts during your commute or reading articles on leadership strategies between meetings. These habits can turn 'dead' time into productive learning moments. Additionally, encourage a culture of learning within your team by sharing insights and encouraging discussion. This not only enhances your knowledge but also fosters a collaborative learning environment.

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Marc Christopher Held, MBA

CEO | Gesch?ftsführer ???? | 15+ years of commercial & sales experience | proven track record in accelerating growth ?? | entrepreneurial mindset | former commercial director @ GE
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Statt Lernen als separate Aufgabe zu betrachten, integriert es in euren t?glichen Arbeitsablauf. Nutzt reale Herausforderungen, um neue F?higkeiten zu erproben und Wissen direkt anzuwenden. Das sogenannte "Learning by Doing" ist nicht nur effektiver, sondern spart auch Zeit. Nehmt euch bewusst Zeit für Reflexion und Anwendung neuer Erkenntnisse in Meetings, Projekten oder bei Probleml?sungen. Indem ihr das Lernen in eure t?glichen Aufgaben einbindet, wird es weniger zu einer zus?tzlichen Belastung und mehr zu einem natürlichen Bestandteil eurer Führungsarbeit.

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4 Leverage Technology

Embracing technology can streamline both your daily tasks and learning endeavors. Use project management software to keep track of tasks and deadlines, and employ learning management systems (LMS) to access educational content tailored to executive needs. Mobile apps can provide bite-sized learning opportunities that fit into a busy schedule. By integrating technology into your workflow, you can work more efficiently and find more time for professional development.

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Marc Christopher Held, MBA

CEO | Gesch?ftsführer ???? | 15+ years of commercial & sales experience | proven track record in accelerating growth ?? | entrepreneurial mindset | former commercial director @ GE
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Technologie kann eine enorme Hilfe sein, um die Balance zwischen Führung und Weiterbildung zu finden. Nutzt digitale Tools zur Aufgabenverwaltung, zum Zeitmanagement und zur Automatisierung wiederkehrender Aufgaben. So schafft ihr Freir?ume, die ihr in euer pers?nliches und berufliches Wachstum investieren k?nnt. Gleichzeitig erm?glichen euch E-Learning-Plattformen, neue F?higkeiten in eurem eigenen Tempo und zu Zeiten zu erwerben, die in euren vollen Terminkalender passen. Technologie kann euch dabei unterstützen, effizienter zu arbeiten und kontinuierlich zu lernen, ohne dass eines von beiden zu kurz kommt.

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5 Delegate Effectively

Delegation is not just about offloading tasks; it's about empowering your team and freeing up your time for higher-level strategic work and learning. Identify tasks that can be handled by others and delegate them with clear instructions and expectations. Trusting your team's abilities allows you to focus on acquiring new skills that can enhance your leadership and benefit the organization as a whole. Remember that by delegating, you're also helping your team members grow, creating a dynamic and skillful workforce.

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Marc Christopher Held, MBA

CEO | Gesch?ftsführer ???? | 15+ years of commercial & sales experience | proven track record in accelerating growth ?? | entrepreneurial mindset | former commercial director @ GE
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Effektives Delegieren ist der Schlüssel, um die richtige Balance zwischen Lernen und Führen zu finden. Identifiziert Aufgaben, die ihr abgeben k?nnt, um euch auf strategisch wichtigere Bereiche zu konzentrieren. Delegiert nicht nur nach Verfügbarkeit, sondern auch nach den St?rken und Entwicklungsm?glichkeiten eures Teams. So f?rdert ihr deren Wachstum und schafft für euch selbst Freir?ume, um neue F?higkeiten zu erlernen oder komplexe Aufgaben zu bew?ltigen. Vergesst nicht, klar zu kommunizieren und die Verantwortlichkeiten klar zu definieren, um Missverst?ndnisse zu vermeiden und den Erfolg sicherzustellen.

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Catherine Overstreet

Senior Provider Contracting Professional at Humana
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Delegating has many benefits: 1. Increased Efficiency: Delegating tasks allows a manager to focus on higher-priority activities. 2. Skill Development: By delegating to others, team members get the opportunity to develop new skills, gain experience, and grow in their roles. 3. Improved Team Morale: Trusting team members with responsibilities can boost their confidence and motivation. 4. Workload Distribution: It prevents burnout for individuals and ensures that work is evenly distributed. 5. Innovation: When tasks are delegated, team members may bring new innovative solutions. 6. Empowering Others: Delegation fosters leadership within the team. Leaders can maximize their team's potential and optimize their own time.

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6 Reflect Regularly

Finally, take time to reflect on what you've learned and how it applies to your role as an executive manager. Reflection is a powerful tool for consolidating knowledge and ensuring that new skills are effectively integrated into your work. Set aside time each week to review what you've learned and consider how it can be applied to current projects or challenges. This practice not only reinforces learning but also provides a sense of accomplishment that can motivate you to continue your professional development journey.

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Darrell Croteau - Intelligent Solutions

VP of Sales | Intelligent Solutions | Founder, DCfinsrv | Board Member Support
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Reflection is not merely a pause; it is a strategic tool for growth. By regularly assessing what you've learned, executives can align their newfound knowledge with organizational goals, fostering a culture of continuous improvement. This practice not only enhances personal effectiveness but also empowers teams to innovate and adapt, ultimately driving sustainable success. In a rapidly changing business landscape, the ability to integrate learning into daily operations is essential for leadership excellence and operational agility. Embrace reflection as a catalyst for transformation and a pathway to unlocking your full potential.

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You're an executive manager juggling new skills and daily tasks. How can you strike the perfect balance?

1

2

3

4

5

6

1 Prioritize Tasks

2 Set Learning Goals

3 Integrate Learning

4 Leverage Technology

5 Delegate Effectively

6 Reflect Regularly

Executive Management

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You're an executive manager juggling new skills and daily tasks. How can you strike the perfect balance?

1

2

3

4

5

6

1 Prioritize Tasks

2 Set Learning Goals

3 Integrate Learning

4 Leverage Technology

5 Delegate Effectively

6 Reflect Regularly

Executive Management

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