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You're depending on technology for corporate accounting. What risks should you be aware of?

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In the digital age, corporate accounting has become increasingly reliant on technology. This shift has introduced various tools and platforms that promise to streamline processes, improve accuracy, and save time. While the benefits are significant, it's crucial to be aware of the potential risks associated with this dependency. From data breaches to system failures, understanding these risks ensures you can mitigate them effectively and maintain the integrity of your financial operations.

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Claudia BOMBA

Responsable Administratif et Financier || Responsable des ressources humaines || Créatrice d'environnements…

1 Data Security

When it comes to corporate accounting, data security is paramount. The sensitive financial information you handle is a prime target for cybercriminals. A breach can lead to financial loss, legal repercussions, and damage to your company's reputation. Ensure your systems are equipped with robust security measures, such as encryption and multi-factor authentication, and that your team is trained in best practices for data security. Regularly update your software to patch any vulnerabilities and consider a cybersecurity audit to identify potential weaknesses before they can be exploited.

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Claudia BOMBA

Responsable Administratif et Financier || Responsable des ressources humaines || Créatrice d'environnements professionnels humains et performants ???
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Les risques de sécurité technologique sont une menace potentielle associée aux technologies utilisées dans différents domaines, plus spécifiquement en comptabilité. Les données traitées peuvent être exposées à des actes malveillants tels que le piratage informatique, le vol de données, les attaques de virus ou de logiciels malveillants, etc. ce qui va entra?ner des pertes financières, une atteinte à la réputation ou des dommages à l'infrastructure informatique. Il devient donc important de prendre des mesures de prévention et de sécurité appropriées pour sécuriser les données, en mettant en place de politiques de sécurité des données, des procédures de sauvegarde des données et leur récupération après sinistre.

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2 Compliance Issues

Navigating the complex landscape of regulatory compliance is challenging, especially when technology is involved. Your accounting software must be up-to-date with the latest tax laws and financial regulations. Failure to comply can result in hefty fines and legal trouble. Stay informed about changes in legislation and ensure your technology can adapt quickly. Regularly review your systems for compliance and work with legal experts if necessary to avoid the pitfalls of non-compliance.

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Claudia BOMBA

Responsable Administratif et Financier || Responsable des ressources humaines || Créatrice d'environnements professionnels humains et performants ???
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Le risque réglementaire technologique survient lorsque les nouvelles avancées technologiques dépassent les cadres réglementaires, entra?nant des lacunes qui peuvent être exploitées. L'impact du risque réglementaire technologique pour la comptabilité en entreprise peut être important, notamment en termes de co?ts de mise en conformité. Pour y remédier, l'entreprise doit consacrer des ressources pour assurer la veille législatives, fiscales et comptables, et vérifier la conformité du logiciel de comptabilité aux exigences réglementaires en vigueur. Cela impliquera l'embauche de nouveau personnel, et/ou la nécessité de s'attacher services d'expert pour éviter les pièges de la non-conformité

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3 Tech Reliability

Technology is not infallible, and the reliability of your accounting systems is crucial. Downtime or malfunctions can disrupt financial operations, leading to delays in reporting and decision-making. To mitigate this risk, invest in high-quality hardware and software with a proven track record of uptime. Establish a comprehensive backup plan for your data and have a contingency plan in place for system outages. Regular maintenance and updates are also essential to keep your technology running smoothly.

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Claudia BOMBA

Responsable Administratif et Financier || Responsable des ressources humaines || Créatrice d'environnements professionnels humains et performants ???
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Dans un contexte où les innovations technologiques apparaissent chaque jour, dépendre d'un outil technologique pour la comptabilité en entreprise, exige plus de rigueur dans le choix des outils choisis et la mise en place , parallèlement, de dispositif de sauvegarde complet des données pour disposer d'une alternative en cas de pannes ou dysfonctionnement. Former le personnel utilisateur à la maintenance et aux mises à jour sera aussi, dans ce contexte, un meilleur moyen d'atténuer les risques opérationnelles dans la mesure où ceux ci pourront proposer et/ou mettre en place des procédures de contr?le de qualité et des plans de continuité des activités pour minimiser l'impact des perturbations opérationnelles.

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4 Skill Gaps

With new technology comes the need for specialized skills. Your team must be adept at using the latest corporate accounting software and tools. A skill gap can lead to errors and inefficiencies, undermining the benefits of your tech investments. Provide ongoing training for your staff to ensure they are proficient in the technologies you adopt. Consider hiring or consulting with experts when implementing new systems to bridge any skill gaps and ensure a smooth transition.

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5 Integration Challenges

Integrating new technology into existing systems can be fraught with difficulties. Data may not transfer correctly between platforms, leading to inaccuracies in your financial records. Before introducing new technology, thoroughly assess its compatibility with your current setup. Work closely with IT professionals to ensure a seamless integration process, and conduct thorough testing to catch any issues before they affect your operations.

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Dina Nall

Senior Accountant | Auditing & Assurance | Budgeting & Forecasting | Financial Analysis | Master of Accounting Candidate at Kenan-Flagler Business School at the University of North Carolina at Chapel Hill
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When I work with clients that are moving from one accounting software to another, it's imperative that we go through several phases to ensure that the data is correct, it is in the right places, & it's accessible in the new software. Maybe the software they're coming from has data in a field that the new software doesn't, so we conduct testing to see if we can put that data somewhere else & still utilize it the same way. We always start in a test file for the new software & work through each set of processes & workflows to ensure the system will work as needed. Just as important is the post-implementation training & ongoing support. Unexpected things can happen, so having an expert you can reach out to for help is necessary.

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6 Evolving Threats

The landscape of cyber threats is constantly evolving, and what's secure today may not be tomorrow. Hackers are perpetually finding new ways to exploit systems, and staying ahead of these threats is a never-ending battle. Regularly update your cybersecurity protocols and invest in the latest defenses to protect your financial data. Educate your team about the latest threats and encourage a culture of vigilance. By staying informed and proactive, you can better safeguard your corporate accounting against emerging dangers.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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You're depending on technology for corporate accounting. What risks should you be aware of?

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1 Data Security

2 Compliance Issues

3 Tech Reliability

4 Skill Gaps

5 Integration Challenges

6 Evolving Threats

7 Here’s what else to consider

Corporate Accounting

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