To find mutually available times for a large executive team, use scheduling tools like Google Calendar or Doodle to view shared availability and suggest optimal times. Set clear time frames early and gather input from team members about their availability, while prioritizing key attendees. Finally, confirm the selected time with all participants to ensure no conflicts arise and minimize last-minute changes.

To make meeting scheduling more straightforward and as seamless as possible, utilize a meeting scheduling tool such as MS Outlook, Google Meet, Calendly, HubSpot, Doodle or other apps. If scheduling for only a small group of stakeholders, offer multiple meeting time options via an email thread. Another option is to leverage a meeting poll resource. Many meeting scheduling tools such as Doodle and other similar apps offer this option. Calendar block future meeting times by scheduling recurring meetings. Schedule meetings in advance and provide agendas prior to meetings. Record meetings in the event that a stakeholder is unable to attend a meeting. Avoid scheduling a meeting when an email will suffice. Remain mindful of everyone‘s time.

I use scheduling tools and calendar integrations to identify overlapping availability quickly. By setting clear priorities and offering flexible time slots, I streamline coordination while respecting everyone's commitments.