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You’re a community organizer and your schedule is packed. How can you manage your time effectively?

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As a community organizer, you have a lot of responsibilities and tasks to juggle. You need to plan events, communicate with stakeholders, mobilize volunteers, advocate for your cause, and more. How can you manage your time effectively and avoid burnout? Here are some tips to help you organize your schedule and prioritize your goals.

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Sianni Cabello

Dept. of State ? SocialSocietyU, Inc. Founder - College & Career Prep Advocate ? @SianniCabello
Bhupendar Singh

Helping businesses thrive in shared spaces | Office Leasing & Community Management | Startup Onboarding | Leadership…
Alena McGarrigle

Program Director | We help tech execs get your next six-figure job, higher pay and fulfillment (in 63 days) with the…

1 Set SMART objectives

One of the first steps to managing your time is to set SMART objectives for your community organizing work. SMART stands for Specific, Measurable, Achievable, Relevant, and Time-bound. These criteria help you define what you want to accomplish, how you will measure your progress, whether you have the resources and skills to do it, why it matters to your mission, and when you will complete it. By setting SMART objectives, you can focus on the most important and realistic outcomes for your community.

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Bhupendar Singh

Helping businesses thrive in shared spaces | Office Leasing & Community Management | Startup Onboarding | Leadership, Training & Inclusive Development | Dog Dad
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Setting Specific, Measurable, Achievable, Relevant, and Time-bound (SMART) objectives is crucial. This method has personally helped me prioritize my tasks, ensuring that my efforts are aligned with my goals. By clearly defining what I need to achieve by the end of the day, week, or month, I can allocate my time more effectively and measure my progress.

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2 Use a calendar and a to-do list

Another essential tool for managing your time is a calendar and a to-do list. A calendar helps you keep track of your appointments, deadlines, meetings, and events. A to-do list helps you break down your tasks into manageable steps and prioritize them according to urgency and importance. You can use a digital or a paper-based system, depending on your preference and accessibility. The key is to update your calendar and to-do list regularly and review them at the beginning and end of each day.

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Sianni Cabello

Dept. of State ? SocialSocietyU, Inc. Founder - College & Career Prep Advocate ? @SianniCabello
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Make your to-do list the night before, so that you wake up at proper times anticipating what you will need to do and need for the day.

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Alena McGarrigle

Program Director | We help tech execs get your next six-figure job, higher pay and fulfillment (in 63 days) with the 7-Step Exec Edge Program. MyExecJob.com ?? | 600+ Client Success Stories
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Managing time effectively is crucial. Here's how: Choose Your Tools: Opt for user-friendly options like Google Calendar and Trello. Fill Your Calendar: Add appointments, deadlines, meetings for a clear schedule overview. Break Down Tasks: Split large tasks into smaller steps to reduce overwhelm. Prioritise Tasks: Assess tasks by urgency/ importance. Assign Specific Times: Allocate dedicated slots for tasks to structure your day. Regular Updates: Keep your calendar and to-do list current by adding new tasks/adjusting schedules. Daily Review: Spend a few minutes each am and pm reviewing your calendar and to-do list to set priorities and stay on track. Follow these steps to master time mgmt. For further assistance, feel free to ask!

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3 Delegate and collaborate

You don't have to do everything by yourself. As a community organizer, you have a network of allies, partners, and volunteers who can support you and share the workload. Delegating and collaborating can help you save time, increase efficiency, and foster teamwork. Identify the tasks that you can delegate to others, such as administrative, logistical, or technical tasks, and provide clear instructions and feedback. Collaborate with other organizers, groups, or organizations who have similar goals, values, or interests, and leverage their expertise, resources, or connections.

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Bhupendar Singh

Helping businesses thrive in shared spaces | Office Leasing & Community Management | Startup Onboarding | Leadership, Training & Inclusive Development | Dog Dad
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Recognizing that you can't do everything alone is vital. Delegating tasks to team members not only lightens your load but also empowers others by trusting them with responsibilities. My experience has taught me the importance of clear communication and setting expectations when delegating to ensure tasks are completed effectively. Collaborating with others has also opened up new avenues for more efficient ways of working.

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4 Block out distractions

One of the biggest challenges to managing your time is dealing with distractions. These can be external, such as phone calls, emails, social media, or noise, or internal, such as stress, fatigue, or boredom. Distractions can interrupt your focus, reduce your productivity, and waste your time. To block out distractions, you need to create a conducive environment and a healthy routine for your work. Set boundaries and expectations with others, turn off notifications, use headphones or earplugs, take breaks, hydrate, and exercise.

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5 Be flexible and adaptable

Finally, remember that managing your time is not a rigid or fixed process. It is a dynamic and evolving skill that requires flexibility and adaptability. As a community organizer, you may face unexpected changes, challenges, or opportunities that require you to adjust your schedule, priorities, or strategies. Be prepared to adapt to the changing circumstances and needs of your community, while staying true to your vision and values. Learn from your mistakes, celebrate your achievements, and seek feedback and support from others.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Bhupendar Singh

Helping businesses thrive in shared spaces | Office Leasing & Community Management | Startup Onboarding | Leadership, Training & Inclusive Development | Dog Dad
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Prioritize self-care : it's essential not to overlook self-care. Ensuring adequate rest, exercise, and leisure time boosts overall productivity and prevents burnout. My own experience underscores the value of setting boundaries for work and personal time, enabling me to recharge and stay motivated. Reflect and adjust. Regular reflection on what’s working and what isn’t can help fine-tune your time management strategies. Personal audits of my schedule have often led to valuable adjustments that further optimize my time.

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You’re a community organizer and your schedule is packed. How can you manage your time effectively?

1

2

3

4

5

6

1 Set SMART objectives

2 Use a calendar and a to-do list

3 Delegate and collaborate

4 Block out distractions

5 Be flexible and adaptable

6 Here’s what else to consider

Community Organizing

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You’re a community organizer and your schedule is packed. How can you manage your time effectively?

1

2

3

4

5

6

1 Set SMART objectives

2 Use a calendar and a to-do list

3 Delegate and collaborate

4 Block out distractions

5 Be flexible and adaptable

6 Here’s what else to consider

Community Organizing

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