You’re always running out of time. What tools can help you manage your schedule?

Utilize calendar apps to efficiently manage your schedule. Platforms like Google Calendar or Microsoft Outlook allow you to schedule appointments, set reminders, and maintain a clear overview of your daily, weekly, or monthly commitments.

Google Calendar 100%. For work and life, just one. Weekly view. You can create events from the GMail right into your calendar, and receive notifications and even if there are multiple changes to the event, Google Calendar will be the only place of truth. After turning off my alarm in the morning it's the first tab I open on my phone/computer for the last 10 years. Definitely integrate with apps like Calendly, which will save you 75% of the time figuring out the schedules of other people and will make sure there are no errors even if you are constantly changing the timezones like me.

Master calendar tools! I’m never surprised by Outlook tools, but I always become more efficient every time I use another one to manage my time: AI Assistant for booking info and availability; scheduling assistant to find best meeting times; utilizing scheduled sends to plan message delivery and tools to control replies to inbox; using meeting confirmation buttons to inform stake holders and meeting descriptions to preface an agenda…These sound simple, but I’m surprised how many people still ask me if I’m available “anytime next week” or send an email at 4am. Taking 30 minutes to watch O365 or YouTube tutorials to master your calendar and AI integration is an easy start to time management mastery no matter the crazy in one’s life.

Para mí, existen dos herramientas clave que te ayudarán a evitar quedarte sin tiempo y gestionar mejor tu agenda: - Delegación efectiva: Asignar tareas según importancia de las mismas es clave para gestionar el tiempo y alcanzar metas. Delegar requiere conocer quién es idóneo para cada tarea y evitar la "recadería" inútil. Además es fundamental confiar en tus compa?eros y en sus habilidades, huyendo del micromanagement. - Decir NO: Es un acto de madurez. Rechazar acciones innecesarias libera de cargas irrelevantes. Comunicar el "no" de manera respetuosa, destacando la importancia de las acciones prioritarias te ayudará a conseguirlo. Lo más importante es entender que decir no, no implica rechazar a alguien sino a algo.

Calendar apps definitely are the best way to keep organized my week, in just a quick glance I have complete idea on what I need to get done and all the meetings I need to attend for the week. In my case I use Microsoft outlook, but any calendar app will do the trick. Google calendar is really good as well. What it works really well for me it’s having color coded all I have in my calendar to have a clear idea of priorities and musts

I am a big fan of Trello, when you get a hang of it and willing to pay for some integrations (like mirror card) you immediately can manage 2-3 times more people on your team and their respective projects. Also, you can create tasks straight from G-mail onto Trello with the Trello extension. Very helpful to plan email follow-ups, to do or send the task to your team with the due date and exact details.

Task management tools such as Todoist, Asana, or Trello help organize and prioritize your to-do list. Break down tasks, set deadlines, and track progress, ensuring a systematic approach to managing your workload.

O aplicativo que utilizo para gerenciar todas minhas atividades é o Notion, que me traz diversas possibilidades de organiza??o, com vários templates. Porém, antes de escolher uma ferramenta, precisamos aprender os princípios básicos para gerenciar nossas tarefas. O aplicativo facilita, mas n?o resolve nosso problema de falta de iniciativa. Conforme os objetivos que possuímos, precisamos quebrar em tarefas que caibam em nossa rotina, nos horários que possamos realmente nos dedicar e de uma forma que seja contínuo. Por isso, n?o adianta provisionarmos algo insustentável a longo prazo.

I find Trello to be an indispensable tool for managing my tasks efficiently. What sets Trello apart is its user-friendly interface, making task management straightforward and accessible. Unlike more complicated task manager programs, Trello adopts a simple and intuitive approach that aligns with my preference for a streamlined workflow.

I have used Evernote before BUT I like the simple reminder app on iPhone and using my calendar seme To be best 2 methods for me

Implement time tracking tools to monitor how you allocate your time. Applications like Toggl or RescueTime provide insights into your productivity, helping you identify areas for improvement and optimize your schedule.

Toggl Track: Simple Interface: Offers a straightforward interface for easy time tracking and project management. Reporting: Generates detailed reports, making it easy to analyze how time is distributed across different tasks and projects. Collaboration: Suitable for teams, enabling collaboration on projects and tracking billable hours.

A few things I found helpful: 1. I watched some YouTube videos to learn how to manage my inbox and flag items/add things to my calendar 2. I use my calendar to create time blocks for my regular tasks, and it gives reminder notifications so I know when a new activity/time block is coming up 3. You can use these blocks to set your priorities and remind you what has to be done, so you don’t get distracted by the smaller projects or less important activities 4. You can sync your personal and professional calendars together so you don’t end up overbooking yourself when life gets hectic

Embrace the Pomodoro Technique using timer apps like Focus@Will or Tomato Timer. This method involves focused work intervals followed by short breaks, enhancing productivity and preventing burnout.

Tomato Timer: Simplicity: Offers a straightforward online timer with a clean and simple interface. Customization: Allows users to adjust the timer intervals based on personal preferences. Auditory Cues: Provides audible alerts to signal the end of a Pomodoro session or break. Pomodoro timers are effective tools for enhancing concentration and managing time efficiently. The structured intervals and breaks help prevent burnout, reduce stress, and maintain a balance between focused work and relaxation. The Pomodoro Technique leverages the psychological principle of timeboxing to create a sense of urgency and improve productivity.

Mind mapping tools such as MindMeister or XMind can aid in visualizing your schedule and tasks. Create visual representations of your plans, projects, and ideas, promoting clarity and effective organization.

Sometimes referred to as a brainstorm or spider diagram, a Mind Map is?a visual thinking tool used to capture information and ideas. Mind Maps have been proven to boost productivity, creativity and memory.

Mind mapping tools offer unique benefits for effective time management. Their visual representation helps organize ideas, tasks, and priorities intuitively. These tools stimulate creativity and strategic thinking, fostering efficient planning. However, they might lack the structured scheduling features of traditional calendars. Users might experience a learning curve when adapting to mind mapping tools. Despite this, the creative and holistic approach they provide often enhances problem-solving and decision-making. Integrating mind mapping with conventional time management tools can synergize the benefits, offering a comprehensive strategy for optimized productivity and efficient time utilization.

MindMeister: Collaboration: Allows real-time collaboration with others, making it ideal for team projects. Integration: Integrates with various platforms and tools, including Google Drive and Microsoft Teams. Accessibility: Available as a web app and mobile app for on-the-go brainstorming. Mind mapping tools are powerful for visual thinkers, as they provide a spatial representation of interconnected ideas. Here are some key benefits: Creativity Stimulus Structural Organization Communication Strategic Planning

Often when time seems unmanageable, we need to focus back on the basics. I find that a good nights rest, early rise, nutrient packed breakfast and some fresh air aids the mind's chemistry to create more focus on timeliness and prioritization. Calendar apps, alarms, note apps etc all can aid in time management, but the organization should start with the mind. Quieting the superfluous and focusing on priorities is what the human mind can do with perfecting the basics, ie: eat, sleep, sunshine, fresh air etc. By taking a little extra care in the "small" things, the big things tend to be easier and time becomes less of a worry, but an asset.

I'm speaking from my own experience, but when people frequently struggle to meet deadlines, procrastination is often a major cause. When we wait until the last minute, not only does our time become more limited, but we also are less prepared to handle uncertainties. Perhaps a web server crashed for a few days, and that heavily affected the progress of your work. Perhaps a part took much longer than expected. Moreover, we're under more stress and pressure, and not all of us work well under pressure, and the end result produced may not be our best work. Thus, don't try to start things at the last minute. Instead, start them way in advance, if not the day you were assigned the project. This way, you get as much time and guidance you need.

Consistency is key for me, and I make a conscious effort to streamline my organizational tools by sticking to a single calendar app instead of juggling multiple ones. Moreover, I ensure that all my project activities are synchronized between my project management software and my calendar app. This synchronized approach helps me stay on top of my schedule and enhances overall efficiency in managing my tasks and commitments.

If you're consistently running out of time, here are a few issues that might be at play: 1. Underscheduling - Planning for less time than a task/meeting/etc. will actually take. Solution: Try scheduling 50% MORE time than you think things will take, so you have some cushion built-in. 2. Interruptions - If you tend to get interrupted frequently, chances are it's eating into your work time. Solution: Schedule times throughout the day to deal with issues that come up, rather than stopping to address each one. 3. Mindset issues - Overwhelm, indecision, procrastination, perfectionism, etc. can all steal your time. Solution: Work to develop a resilient, focused mindset. You'll be more productive, and your future self will thank you.

Professionally speaking, we mostly work on timelines that are set by others. There are some things we have to do on the timelines we are given, but that doesn’t mean we lack control. If you’re a perfectionist/procrastinator, set a deadline for beginning the task, because you know you need to scrap the first few tries before you deliver results.