You’re always busy and struggling to keep up with your workload. Can time management help you achieve more?

I agree but sometimes it’s still overwhelming because new commitments keep coming up. I think the busier we get the more we should stick to our work plan

Always tracking your activities will help you determine what you're spending much time on and if they are actually worth it, and what you should be spending your energy and focus on instead. Make sure what you're investing your time in aligns with your goals and aspirations.

I believe planning out your week at the beginning really sets the tone. Obviously, there are surprises but then your planner grounds you so you don't panic. Keeping track of the priority list is key.

Doing the easiest things first, worked for me when I was in college. But now that I am in a professional career, that isn't always the case. Prioritizing my day by what's the most important to complete first, has created my ideal day. I have a system of tracking my 1,2&3 priority items. Sometimes my two's become a 1 but with this strategy of importance first, I am able to gage my time respectfully to complete tasks daily.

Effective time management is crucial for individuals struggling with their workload. Techniques like the Eisenhower Matrix, ABCDE method, and setting goals help prioritize tasks, manage distractions, and improve efficiency. Proper planning and organization, including using tools like calendars, help track tasks. Balancing work and life, such as self-care and relaxation, can prevent burnout and enhance productivity. Continuous improvement is essential for continuous improvement.

The next step is to set clear and realistic goals for what you want to achieve in your work and personal life. A useful framework to follow is the SMART criteria, which stands for Specific, Measurable, Achievable, Relevant, and Time-bound. SMART goals help you define what success looks like, how to measure your progress, and when to complete your tasks. They also help you avoid vague or unrealistic expectations that can lead to frustration or procrastination.

Setting SMART goals is important. However, it's crucial to remember that these goals should be flexible and adaptable to unexpected changes. Life and work are unpredictable, and rigid goals can sometimes lead to stress rather than productivity. Beyond setting a SMART goal, it's also important to create a goal plan - detailed steps that will help you achieve that goal. Creating a plan in advance can feel overwhelming at first, but it will reduce overwhelm down the road, because you'll know exactly what to do next. Like your goal itself, you should see your goal plan as flexible, making changes and adjustments as needed.

Poner objetivos es fácil... pongan cualquier objetivo en CHATGPT con el prompt: Haceme las preguntas necesarias para convertirlo en SMART. Voilá! Lo tenés realizado. Lo importante es tener esas métricas y palancas que te llevan a conseguir esos resultados. Por eso, y sin lugar a dudas que somos "PARAQUEISTAS" (entender el para qué de las objetivos) y posteriormente trabajar con OKRs.

In my experience, planning for the day ahead will keep you ready for the next day. I usually plan for a week based on priorities leaving some buffer time for emergency tasks and unexpected urgent tasks. Being on time for work , let it be remote or at office, being punctual saves a lot of time, keeping oneself organised!

The process of planning a schedule is a critical step in effective time management. However, it's important to remember that flexibility is key. While it's beneficial to start with the most urgent tasks, it's also crucial to reassess and adjust your plan as needed. Unforeseen tasks or emergencies may arise, and being able to adapt your schedule accordingly can help maintain productivity and reduce stress. Additionally, understanding your peak productivity times and planning your most important tasks during those periods can further enhance efficiency.

A simple way to plan is creating a weekly schedule for those task you have to complete each week. Be that on teams, or a spreadsheet. That way you have a point of reference and an aid to help keep on top of your schedule each day. This method also helps you plan those tasks which are priority, plus there is no harm in tweaking or adding to those tasks which you complete regularly.

Lo que no está en agenda, NO EXISTE! Sin lugar a dudas que toda actividad futura tiene que estar impactada en tu agenda, o bien en tu organizador. Nosotros en nuestra consultora utilizamos ASANA. Por otro lado, la técnica que más utilizamos es tareas por bloque, que hace que sea fácil poder administrar administrar los tasks en varias mini acciones que suman un bloque horario.

It always goes down to prioritise and delegate the work for a better time management. Plan ahead before jumping on to a task or routine, actually helps to manage time efficiently.

Sorting your tasks is a key aspect of effective time management. By categorizing your work into four types: urgent and important, important but not urgent, urgent but not important, and neither urgent nor important, you create a system that streamlines your workload. This not only makes your work more manageable and convenient but also eases the burden on you. Prioritizing in this way helps you focus on what truly matters, ensuring that you efficiently handle urgent matters, attend to important tasks, and maintain a balanced workload overall.

Para delegar lo más importante es entender el perfil de quién va a recibir la tarea. Posterior a eso es utilizar técnicas donde quede muy específico cuándo, qué y cómo.

By organizing your tasks based on their importance and urgency, you can focus on what needs to be done first. Like take of the little tasks first. This ensures that critical tasks are completed on time.

I agree that delegation is the correct way to work through a strenuous workload. It also provides independence to others and allows them the opportunity to be seen for their capabilities. Too many great leaders go unseen.

-Stay focused for shorter time frames (1 hr at a time) - Take mental break -Get feedback from piers -Don’t be stubborn. -Offer help and be open to receiving help

El ambiente es uno de los puntos que debemos cuidar cada vez que pensamos en poner foco a las cosas. Una técnica que utilizo cuando debo entregar un urgente, es poner el teléfono en MODO AVIóN. Con esta simple acción, sé que nada va a distraerme y por lo tanto ponerme en un ciclo de procrastinación, que va a ser típico cuando necesitemos dopamina. Otra técnica para eliminar distracciones es utilizar la técnica POMODORO, que "al menos" sabemos que durante 25 minutos vamos a estar sin ninguna distracción ya que vamos a estar "desconectados".

Working non-stop can lead to faster burnout and decreased productivity. Take regular breaks to recharge and maintain focus when working.

Eliminating distractions goes hand in hand with planning your schedule. Set short periods of time in your schedule on your calendar where you have allowed yourself 25 minutes to put your phone away, turn off notifications, and complete a task. This will allow you and those are you to set an expectation that you will be unavailable while you are completing a high priority task.

Regularly reviewing your progress and adjust your plan if necessary does help. It allows you to catch any potential issues early and make necessary corrections.

Many people still confuse ?achieving more” with ?doing more", which used to bring success in the industrial era when squeezing more activity per unit of time meant more products. But in the Information Era, what counts is the value of results to their end user. If you come up with a million dollar idea in five minutes, no-one cares that you have not spent 20 years developing it. For high quality results, it is much more important to manage your energy and attention than time. In fact, if you put the same energy and attention into less time, you do not get distracted and get better results. It is a gamechanger. Achieve more by doing less and in less time is the new way to be productive. Learn to manage your energy and attention.