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Your team is struggling to stay productive. How can you turn things around?

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As a system administrator, you know how important it is to keep your team productive and efficient. But sometimes, things can go wrong and your team can struggle to meet deadlines, communicate effectively, or solve problems. How can you turn things around and boost your team's performance? Here are some tips that can help you.

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1 Assess the situation

The first step is to identify the root causes of your team's productivity issues. Is it a lack of clarity, motivation, or resources? Is it a technical problem, a human error, or a process flaw? Is it a temporary setback or a chronic challenge? You can use various tools and methods to assess the situation, such as surveys, interviews, feedback sessions, metrics, logs, or audits. The goal is to gather relevant data and insights that can help you diagnose the problem and plan a solution.

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AURELE TIOGOUONG

Multiplatform Systems engineer /database administrator and IT support specialists.
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To boost team productivity, it's crucial to address. Secondly, prioritize work-life balance and employee well-being by promoting flexibility, autonomy, and work-life harmony. Encourage breaks, time off, and self-care practices to prevent burnout and recharge energy levels. Foster a culture of trust and psychological safety where team members feel comfortable seeking support, asking questions, and experimenting with new approaches. Invest in professional development opportunities, training programs, and resources to equip team members with the skills and tools they need to succeed. By nurturing a positive work culture and empowering team members to thrive, you can inspire greater productivity, creativity, and resilience within your team.

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Anjani Kumar

Microsoft 365 Certified | Enterprise Mobility Specialist | Modern Workplace | Digital Workplace | Modern Device Management | Workspace One | MS Intune | AVD | Autopilot | Azure Arc
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Boost team morale by acknowledging their efforts, address any concerns, set clear goals, and foster open communication. Encourage collaboration and recognize achievements to create a positive work environment. As I believe that “No one should left behind”.

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Tierra Smith, M.S

BIG TEE in I.T ????????| Passionate Cybersecurity Professional | Helping Individuals Safeguard Their Digital Footprint | Let's Connect and Make the Online World Safer Together
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To boost team productivity, establish clear goals, streamline workflows, prioritize tasks, eliminate distractions, encourage breaks, provide adequate resources, and promote a positive work culture. Regularly review and adjust strategies to maintain long-term productivity improvements.

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2 Communicate clearly

The second step is to communicate clearly with your team and other stakeholders. You need to share your findings, expectations, and goals with your team and get their input and buy-in. You also need to inform and update your managers, clients, or partners about the situation and the actions you are taking. You can use different channels and formats to communicate, such as emails, reports, meetings, calls, or chats. The key is to be transparent, consistent, and respectful in your communication and avoid confusion, misunderstanding, or conflict.

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3 Use collaboration software

The third step is to use collaboration software to facilitate your team's work and coordination. Collaboration software can help you manage projects, tasks, documents, schedules, and workflows. It can also help you communicate, share, and collaborate with your team and other parties in real time. There are many types of collaboration software available, such as project management tools, cloud storage services, video conferencing platforms, or chat applications. You need to choose the ones that suit your team's needs, preferences, and budget and train your team on how to use them effectively.

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Ashish Kumar

Technology Specialist | Data Science | Cybersecurity | GenAI | Machine Learning | Prompt Engineering
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Bring all the projects your team’s working on under one roof. Use a platform like Switchboard or Teamraderie to centralize all your projects and collaborate with your team in real time. Share files, documents, updates, and feedback in one place and avoid switching between multiple apps or tools.

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4 Delegate and empower

The fourth step is to delegate and empower your team members to take ownership and responsibility for their work. You need to assign tasks and roles based on your team's skills, strengths, and interests and provide them with the necessary guidance, support, and feedback. You also need to trust your team and give them the autonomy and flexibility to make decisions and solve problems. This can help you reduce micromanagement, improve motivation, and foster creativity and innovation.

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5 Monitor and evaluate

The fifth step is to monitor and evaluate your team's progress and performance. You need to track and measure your team's results, outputs, and outcomes using relevant indicators, such as quality, speed, accuracy, or customer satisfaction. You also need to review and analyze your team's processes, methods, and tools using feedback, reports, or audits. This can help you identify what is working well and what needs improvement and make adjustments accordingly.

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6 Recognize and reward

The sixth step is to recognize and reward your team's achievements and efforts. You need to acknowledge and appreciate your team's contributions, successes, and improvements and celebrate them with your team and other stakeholders. You also need to provide your team with incentives, rewards, or recognition that match their preferences and values, such as bonuses, promotions, certificates, or public praise. This can help you increase morale, loyalty, and retention and encourage your team to keep up the good work.

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Lachlan Dromgold

System Engineer at DXC Technology
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Each team member may have different preferences for how they like to be recognized. Some may prefer public praise, while others might appreciate a private thank-you note. Tailoring your recognition to the individual can make it more meaningful.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Todd Hunt

Ready to propel your organization forward, but unsure how to navigate the transition? With over 20 years of expertise as a seasoned Chief Strategy Coach, I'll partner with you!
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One thing I have learned is to never assign busy work. Reward them after they finish early with celebration, rest, and asking them what can make the work easier.

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Your team is struggling to stay productive. How can you turn things around?

1

2

3

4

5

6

7

1 Assess the situation

2 Communicate clearly

3 Use collaboration software

4 Delegate and empower

5 Monitor and evaluate

6 Recognize and reward

7 Here’s what else to consider

System Administration

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Your team is struggling to stay productive. How can you turn things around?

1

2

3

4

5

6

7

1 Assess the situation

2 Communicate clearly

3 Use collaboration software

4 Delegate and empower

5 Monitor and evaluate

6 Recognize and reward

7 Here’s what else to consider

System Administration

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