Communicate openly with the team about inventory levels and ordering procedures to prevent misunderstandings. Implement a centralized ordering system to track supplies and avoid duplicate orders. Regularly review supply usage data to forecast needs more accurately. Establish a clear return policy for excess supplies to streamline the process. Foster a culture of collaboration where team members feel comfortable discussing supply issues.

To prevent over-ordering from team members, establishing a requisition process will be required. Providing training on responsible supply management can be done as well.

I’d have a quick, casual chat with them, asking if there’s a reason for the extra supplies. Then, I’d explain the budget impact and suggest setting up a simple tracking system to keep things in check. It’s all about creating awareness and offering a solution without making it a big deal.

Have a direct conversation with the team member to discuss the over-ordering issue. Review the inventory levels together, set clear guidelines for ordering, and encourage them to check stock before making requests to avoid excess supplies in the future.