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Last updated on 2024年8月3日

Your project scope suddenly shifts. How do you navigate this change with your stakeholders?

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Navigating a sudden shift in project scope can be a daunting challenge, but with the right approach, you can effectively manage this change and maintain stakeholder confidence. When the unexpected occurs, it's crucial to remain calm and strategically adapt to the new circumstances. This involves clear communication, reassessment of goals and resources, and collaborative problem solving. By understanding the nature of the shift and its implications, you can re-align your project plan while keeping stakeholders informed and engaged throughout the process.

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1 Assess Impact

When you first learn about a scope change, take a step back and evaluate its impact on the project. Consider how it affects timelines, budgets, and resource allocations. This is a critical moment to gather as much information as possible and analyze the consequences of the change. Your ability to provide a comprehensive overview of the situation will be invaluable when communicating with stakeholders. They'll need to understand not only what has changed, but also how it affects the overall project delivery.

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Mohammed ALKUWAIEI

LNG Process Senior Operator ?? Yemen LNG Company
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One thing that i found helpful is to gather as much information as possible about the new plan that the stakeholders have revised and discussed the necessary resources that can be used to overcome the challenges and keep updating them.

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Omar Alajarmeh ???? ??? ???????? ????

Mathematics Teacher @ Royal American School -Abu Dhabi | MBA| Apple Certified Teacher| AP Teacher | Senior Manager of education in Jordan @ ITA
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Assess Impact: As an MBA, I first undertake a complete impact study to determine how the shift will effect project deliverables, deadlines, and resources. For example, during a marketing effort for a new product, a rapid shift in target demographics prompted us to reconsider our budget and resource allocation. This review indicated the need for more market research and changes to our marketing strategies.

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2 Open Dialogue

Open a dialogue with your stakeholders as soon as possible. This isn't the time for sugarcoating; honesty is key in maintaining trust. Explain the situation, the potential impact, and that you are developing a plan to address the changes. Encourage stakeholders to voice their concerns and questions. Your willingness to listen and engage with them will help ease any tensions and demonstrate your commitment to transparency and collaboration.

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Omar Alajarmeh ???? ??? ???????? ????

Mathematics Teacher @ Royal American School -Abu Dhabi | MBA| Apple Certified Teacher| AP Teacher | Senior Manager of education in Jordan @ ITA
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Using my MBA skills, I conduct open dialogues with stakeholders to communicate changes and obtain feedback. For example, a scope modification in a software development project necessitated the addition of new functionalities. I convened a series of stakeholder meetings to explore the ramifications, ensure transparency, and incorporate their feedback to improve the project strategy.

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3 Revisit Goals

With the shift in scope, it's time to revisit the project's goals. Are they still achievable? Do they need to be modified? Discuss these questions with your stakeholders, ensuring that everyone's expectations align with the new reality of the project. This may involve some negotiation, but it's essential for keeping the project on track and stakeholders satisfied with the progress.

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Omar Alajarmeh ???? ??? ???????? ????

Mathematics Teacher @ Royal American School -Abu Dhabi | MBA| Apple Certified Teacher| AP Teacher | Senior Manager of education in Jordan @ ITA
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My MBA coursework emphasized strategic alignment, so I revisited project objectives in light of the additional scope. During a financial reorganization effort, a change in regulatory standards necessitated a revision to our initial aims. By realigning the project goals, we guaranteed compliance while maintaining our strategic orientation.

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4 Update Plan

Once you've assessed the impact and revisited goals, update your project plan to reflect the new scope. This updated plan should include revised timelines, costs, and resource requirements. Share this plan with your stakeholders, illustrating how you intend to navigate the project's new path. This will not only keep them informed but also show that you have a handle on the situation and are taking proactive steps to adapt to the changes.

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5 Manage Risks

With any change comes risk. As you navigate this new phase of your project, continuously identify and manage risks associated with the scope shift. Engage stakeholders in this process by discussing potential risks and developing mitigation strategies together. This collaborative approach to risk management can help prevent future issues and maintain stakeholder confidence in your problem-solving abilities.

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6 Maintain Momentum

Finally, it's important to maintain momentum. A shift in scope can easily derail a project if not managed carefully. Keep your team motivated and focused on the revised objectives. Regularly communicate progress to stakeholders, celebrating milestones and acknowledging challenges as they arise. By staying positive and resilient, you can keep your project moving forward despite the unexpected changes.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Your project scope suddenly shifts. How do you navigate this change with your stakeholders?

1

2

3

4

5

6

7

1 Assess Impact

2 Open Dialogue

3 Revisit Goals

4 Update Plan

5 Manage Risks

6 Maintain Momentum

7 Here’s what else to consider

Problem Solving

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Your project scope suddenly shifts. How do you navigate this change with your stakeholders?

1

2

3

4

5

6

7

1 Assess Impact

2 Open Dialogue

3 Revisit Goals

4 Update Plan

5 Manage Risks

6 Maintain Momentum

7 Here’s what else to consider

Problem Solving

给文章评分

感谢您的反馈

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