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Last updated on 2024年8月3日

Your organization's data governance standards are at risk. How do you ensure third-party vendors comply?

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In an age where data is the new gold, protecting it is paramount. Your organization's data governance standards dictate how data is managed and secured, ensuring compliance with laws and maintaining trust with clients. However, when third-party vendors enter the picture, those standards can be jeopardized. It’s crucial that these vendors adhere to the same data governance practices as your organization to prevent breaches and maintain data integrity. Ensuring compliance requires a strategic approach, blending vigilance with clear communication.

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1 Vendor Audits

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Godwin Doe Tornyor - Mphil

| Agronomist |Seed Scientist and Technologist (Mphil)| Sustainable Agriculture Activist | Modern Agricultural Production Consultant | Data Analyst
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Pre-selection Screening: Conduct thorough due diligence before selecting a vendor. Evaluate their data governance policies, security measures, and compliance with relevant regulations. Risk Assessment: Identify potential risks associated with the vendor, including data security, privacy, and operational risks

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Shandy Odhiambo

Data Scientist | Data Analyst | Cloud Support Engineer | Research Analyst | Green Sustainability Consultant
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To ensure third-party vendors comply with your organization's data governance standards, conducting regular vendor audits is crucial. These audits help verify that vendors adhere to the agreed-upon standards and practices. Through thorough assessments, you can identify potential weaknesses and ensure corrective actions are taken promptly. Additionally, setting clear expectations and requirements in contracts, coupled with ongoing monitoring and evaluation, reinforces compliance and helps maintain the integrity of your data governance framework.

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Meggy Agola

Quality assurance expert-KMET
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Preselected vendours have to be skilled and knowledgeable on data protection process,regulation and demonstrate compliance through competency assessment and validation process

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2 Contract Clarity

Clear contractual agreements are the bedrock of ensuring vendor compliance with your data governance standards. Your contracts should explicitly state the data governance requirements that vendors must follow, including data handling, encryption, and disposal protocols . Additionally, outline the consequences of non-compliance , which may range from financial penalties to contract termination. This clarity not only sets expectations but also provides a legal framework to enforce your standards.

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Meggy Agola

Quality assurance expert-KMET
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The data safety requirements should be stipulated in the contractual agreement, explained and be understood by both parties at the beginning to reduce risk of conflicts

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3 Training Programs

Investing in training programs for your vendors can significantly enhance compliance with your data governance standards. These programs should cover your organization's data policies, relevant regulations, and the importance of data security. By educating vendors on best practices and the potential risks of non-compliance, you foster a culture of data protection. Moreover, regular updates to these training programs ensure that vendors stay informed about evolving data governance requirements.

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4 Monitoring Systems

Continuous monitoring of your third-party vendors is a proactive way to ensure compliance with data governance standards. Implementing systems that provide real-time insights into how vendors handle your data can alert you to potential issues before they escalate. These systems can track access to sensitive data, detect unusual activity, and verify that data is being processed correctly. By keeping a watchful eye on vendor activities, you can swiftly intervene if standards are at risk.

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5 Incident Response

In case of a data breach or non-compliance incident, having a robust response plan is crucial. This plan should outline the steps to be taken by both your organization and the vendor, including notification procedures, mitigation strategies, and post-incident analysis. It’s important that vendors understand their role in such scenarios and are prepared to act swiftly to minimize damage. A collaborative approach to incident response strengthens the overall resilience of your data governance framework.

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6 Continuous Improvement

Finally, fostering a culture of continuous improvement among your vendors can help maintain high data governance standards. Encourage vendors to regularly review and enhance their data management practices. By providing feedback on their performance and suggesting areas for improvement, you can drive progress and adapt to new challenges in data protection. Strong partnerships with vendors based on mutual commitment to data governance will fortify your organization's data security posture.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Miriam Ndiema

Health records and information Manager
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Data protection Impact Assessment is key in identifying areas of compromise and assessing adherence to the set policies and standards. There is also greater need to review third party data protection contractual agreements and compliance to the same.

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Mohammed Irfan M.Tech, CDMP, PSMII

Data architect with expertise in data management, data modeling, data quality, data governance, integration, ETL and database management. Bigdata | Teradata | Ab initio.
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Emma faced a challenge: the organization’s data governance standards were at risk due to third-party vendors. * To ensure compliance, she introduced strict contractual agreements outlining data governance expectations. * Emma conducted thorough vendor assessments and required regular audits. * She also established clear communication channels and provided training sessions to educate vendors about the importance of data governance. By fostering strong relationships and maintaining consistent oversight, Emma ensured that all third-party vendors adhered to the organization's stringent data governance standards.

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Your organization's data governance standards are at risk. How do you ensure third-party vendors comply?

1

2

3

4

5

6

7

1 Vendor Audits

2 Contract Clarity

3 Training Programs

4 Monitoring Systems

5 Incident Response

6 Continuous Improvement

7 Here’s what else to consider

Data Management

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Your organization's data governance standards are at risk. How do you ensure third-party vendors comply?

1

2

3

4

5

6

7

1 Vendor Audits

2 Contract Clarity

3 Training Programs

4 Monitoring Systems

5 Incident Response

6 Continuous Improvement

7 Here’s what else to consider

Data Management

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