Start by setting clear boundaries—schedule specific times for urgent requests so they don’t disrupt other meetings. Use tools like shared calendars or task management apps to keep everything organized. If something truly urgent comes up, delegate what you can or reschedule non-essential tasks to make space. Communicate with clients honestly about your availability, and always focus on quality over quantity. It’s about working efficiently, not frantically, so you can handle urgent needs without dropping the ball.

We’ve all been there—a packed calendar, unexpected requests popping up. But here’s what I’ve learned: Start with priorities. Not everything needs your immediate attention. Use a simple urgency vs. importance framework to decide what truly deserves your focus. The key is to tackle the high-priority tasks first while scheduling the rest for later. Communication is everything. Whether it’s clients or teammates, being upfront about timelines can work wonders. Set clear expectations early, and don’t be afraid to push back if something doesn’t align with your workload—it’s about respect and realistic boundaries. Tools like Asana, Trello, or Notion can help keep you organized and on top of deadlines.