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You want to make your volunteering activities more efficient. What project management tools should you use?

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Volunteering is a rewarding way to give back to your community, but it can also be challenging to manage your time, tasks, and resources effectively. Whether you are organizing a fundraising event, leading a team of volunteers, or supporting a cause you care about, you can benefit from using some project management tools to plan, execute, and monitor your volunteering activities. In this article, we will explore some of the best project management tools for volunteers and how to use them to achieve your goals.

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Paulo Schwartzman

Empreendedor Social | Fundador Schwartzman Advogados; Arbitrivm; MP Sports; Isapay e SoftDent e JurisTrilha | Formado e…

1 Define your scope

Before you start any volunteering project, you need to have a clear idea of what you want to accomplish, why, and how. This is called defining your scope, and it helps you set realistic expectations, avoid scope creep, and communicate your vision to others. A useful tool for defining your scope is a project charter, which is a document that summarizes the purpose, objectives, deliverables, stakeholders, risks, and constraints of your project. You can use a simple template or create your own project charter using a word processor or a spreadsheet.

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2 Break down your work

Once you have defined your scope, you need to break down your work into manageable pieces. This is called creating a work breakdown structure (WBS), and it helps you organize your tasks, assign responsibilities, and estimate time and resources. A WBS is a hierarchical diagram that shows the relationship between the main deliverables and the subtasks required to complete them. You can use a mind mapping tool, a flowchart tool, or a spreadsheet to create your WBS.

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Paulo Schwartzman

Empreendedor Social | Fundador Schwartzman Advogados; Arbitrivm; MP Sports; Isapay e SoftDent e JurisTrilha | Formado e Mestre pela USP | Editor Brasil Debate | Colunista | Coord. GESIDH | Escritor | Mentor
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The tooling presented in the article is good. If you're not familiar with it, I recommend starting in a simpler way: try to divide the work according to possibilities and manage the execution of each task! It's nothing amazing, but it will help get the job done! O ferramental apresentado pelo artigo é bom. Caso você n?o esteja familiarizado eu recomendo come?ar de forma mais simples: tente dividir o trabalho de acordo com as possibilidades e gerenciar a execu??o de cada tarefa! N?o é nada incrível, mas vai ajudar a fazer o trabalho ser feito!

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3 Schedule your activities

After you have created your WBS, you need to schedule your activities and track your progress. This is called creating a project schedule, and it helps you set deadlines, prioritize tasks, and identify dependencies. A project schedule is a timeline that shows when each task should start and finish, who is responsible for it, and what resources are needed. You can use a calendar tool, a Gantt chart tool, or a spreadsheet to create your project schedule.

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4 Communicate with your team

Throughout your volunteering project, you need to communicate with your team and other stakeholders effectively. This is called managing project communication, and it helps you share information, provide feedback, and resolve issues. A project communication plan is a document that outlines the communication goals, methods, frequency, and roles of your project. You can use a communication tool, such as email, chat, or video conferencing, to facilitate your project communication.

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5 Monitor and control your results

As you execute your volunteering project, you need to monitor and control your results and make adjustments as needed. This is called managing project quality, and it helps you ensure that your deliverables meet the expectations and standards of your stakeholders. A project quality plan is a document that defines the quality criteria, metrics, and tools of your project. You can use a quality tool, such as a checklist, a survey, or a dashboard, to measure and improve your project quality.

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6 Celebrate your achievements

When you complete your volunteering project, you need to celebrate your achievements and recognize your team's efforts. This is called closing your project, and it helps you document your lessons learned, evaluate your performance, and share your success stories. A project closure report is a document that summarizes the outcomes, challenges, and recommendations of your project. You can use a presentation tool, a newsletter, or a blog to showcase your project closure report.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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You want to make your volunteering activities more efficient. What project management tools should you use?

1

2

3

4

5

6

7

1 Define your scope

2 Break down your work

3 Schedule your activities

4 Communicate with your team

5 Monitor and control your results

6 Celebrate your achievements

7 Here’s what else to consider

Volunteering

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You want to make your volunteering activities more efficient. What project management tools should you use?

1

2

3

4

5

6

7

1 Define your scope

2 Break down your work

3 Schedule your activities

4 Communicate with your team

5 Monitor and control your results

6 Celebrate your achievements

7 Here’s what else to consider

Volunteering

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