Remote team meetings are essential for collaboration, communication, and productivity. But how do you choose the best virtual meeting software for your needs? In this article, you will learn about some of the most user-friendly and versatile options available, and how to use them effectively.
Before you start looking for a virtual meeting software, you need to define your meeting goals. What is the purpose of your meeting? Who are the participants? How long will it last? What kind of interaction do you want to have? These questions will help you narrow down your options and select the software that matches your objectives.
For user-friendly remote team meetings, consider Zoom for its intuitive interface and robust features like screen sharing and virtual backgrounds. Microsoft Teams offers seamless integration with Office 365 tools and reliable video conferencing. Slack allows quick communication and supports video calls, ideal for agile teams.
Identify the Need: Why are you calling this meeting? Is it to brainstorm ideas, present updates, make decisions, provide training, or something else? Desired Outcome: What do you want to achieve by the end of the meeting? Do you want team members to leave with a specific action plan, a consensus on a decision, or a newfound understanding of a process? Specificity: The more specific your goal, the better. For example, instead of "brainstorm ideas," your goal could be "brainstorm three creative marketing strategies for the upcoming launch."
Juntamente com esses pontos já trazidos aqui, é importante que defina também um tempo máximo de tolerancia de atraso, pois dependendo do intuito da reuni?o virtual, passa um senso de profissionalismo e respeito mútuo.
When choosing virtual meeting software, there are many features to consider. Video and audio quality should be clear and stable, especially if you have a large or international team. Look for a software that allows you to share your screen and present your slides, documents, or other media with ease. It should also enable you to communicate with your team via chat and annotate your screen or presentation with comments, questions, or feedback. Recording and transcription should be available, so you can review the meeting later or share it with others who missed it. Moreover, the software should integrate with other tools, such as calendars, email, or project management, and protect your data and privacy. The costs of virtual meeting software vary depending on the features, the number of participants, and the duration of the meeting; some offer free or low-cost plans for basic or limited use while others charge a monthly or annual fee for more advanced or unlimited use.
Atualmente, é possível obter softwares gratuitos para reuni?es onlines, dependendo da previs?o de tempo da reuni?o e dos recursos que se julgam necessários.
Before your virtual meeting, you should ensure that your chosen software is compatible with your device and operating system, and that your internet connection, microphone, speakers, and camera are functioning properly. It's also a good idea to join a test meeting with a colleague or friend to try out the features, such as video, audio, screen sharing, chat, and annotation. Finally, ask for feedback on the quality and usability of the software to identify any potential problems or errors that need to be fixed. By following these tips, you can save time and prevent technical issues or glitches during the meeting.
To make your remote team meeting productive and engaging, it's important to prepare the agenda and materials in advance. The agenda should be clear and concise, focusing on the most important topics. The materials should be relevant and informative, avoiding too much text or graphics. You can also use the software's features to enhance your presentation, such as highlighting, zooming, or annotating. Don't forget to send a reminder email to the participants with the agenda, materials, and meeting link.
To make your remote team meeting successful and enjoyable, you need to facilitate the meeting effectively. Begin by starting the meeting on time and welcoming the participants with a friendly greeting and brief introduction. Then, review the agenda and explain the purpose and expectations of the meeting. Utilize the video, audio, chat, and annotation features to create a visual and verbal connection with your team, solicit feedback, questions, or opinions, and acknowledge and respond to them. Record and transcribe the key points of the meeting to capture any action items that need to be taken. Finally, end the meeting on time and thank everyone for their contribution and attendance.
Deloitte found remote working can result in a decrease in trust in leaders, up to 83%! Julie Wilson, the founder of the Institute for Future Learning and a Harvard University instructor, advises leaders to "double down" on the fundamentals of good management to address this issue. Remote team members may sometimes feel left out or overlooked for promotions compared to those who work in the office. For hybrid teams, it is essential to establish a communication environment that fosters trust and collaboration - achieved by setting shared norms, being mindful of the signal-to-noise ratio, and setting clear expectations for every attendee, in the room and online.
I've had online meetings using Zoom, Google meet and Microsoft teams. However, I found that Google Meet is the finest one, because of its user friendly interface, and capacity for many participants. Additionally, it is compatible across devices.