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You have multiple projects with different deadlines. How can you keep them all on track?

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As a plant engineer, you have to juggle multiple projects with different deadlines, scopes, and stakeholders. How can you keep them all on track without losing your sanity? Here are some tips to help you manage your workload effectively and deliver quality results.

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Dr. Abdulrahman Bageis

Assistant Professor @ Taibah University | PRINCE 2, PMOC ???3x Top Voice Badges| Construction Management| Contract…
Larry Petta

Chief Building Engineering Supervisor| CBRE Providence| CFM,FMP,PMP,CPHRM,CHEPP,MEHP MASTER HVAC/R License#19HC00179100
Benyamin T.

Project Management Professional (PMP)? | Ahli Utama Bidang Keahlian Manajemen Konstruksi | Engineering solutions for…

1 Prioritize your projects

The first step is to prioritize your projects based on their urgency, importance, and complexity. You can use a matrix or a tool like the Eisenhower method to rank your projects according to these criteria. Then, focus on the most critical and valuable ones first, and delegate or postpone the less essential ones. This will help you avoid wasting time and resources on low-priority tasks.

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Dr. Abdulrahman Bageis

Assistant Professor @ Taibah University | PRINCE 2, PMOC ???3x Top Voice Badges| Construction Management| Contract Management| Business Relationship Management
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Managing multiple projects with different deadlines can be quite overwhelming, but don't worry—with proper planning and organization, you can keep everything on track. To start with, it's essential to prioritize your projects based on their contracts and your organization's goals. Identify the most critical projects along with their respective deadlines. Figure out which projects are the most urgent or impactful and prioritize them accordingly. This way, you can make the most of your resources and time.

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Larry Petta

Chief Building Engineering Supervisor| CBRE Providence| CFM,FMP,PMP,CPHRM,CHEPP,MEHP MASTER HVAC/R License#19HC00179100
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In my experience this is true. You have to prioritize based on urgency. This will help you make your deadline. You delegate the lower items while spearheading the most important.

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Athar Butt

Neom Approved QC Supervisor @ Dar-Al-Riyadh | Project Monitoring, Finishing, Architectural, Landscape | Site Management & Supervision
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In order to effectively manage multiple projects with varying deadlines, it is importent to develop a comprehensive schedule that clearly outlines tasks and deadlines for each project. Tasks should be prioritized according to their deadlines and importance, with specific time slots allocated for each project, and reminders set up to maintain organization. Regularly review progress, make adjustments to timelines as necessary, and keep open communication with team members to ensure alignment. Utilizing project management tools or applications can help in tracking progress, setting milestones, and monitoring deadlines efficiently. Effective time management strategies, break down tasks into smaller parts & focus on one project at a time..

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2 Break down your tasks

The next step is to break down your projects into smaller and manageable tasks. You can use a work breakdown structure (WBS) or a Gantt chart to define the scope, sequence, and duration of each task. This will help you estimate the time and resources needed for each project, and identify the dependencies and risks involved. You can also assign roles and responsibilities to your team members and stakeholders, and communicate your expectations clearly.

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3 Track your progress

The third step is to track your progress and performance regularly. You can use a dashboard or a tool like the earned value management (EVM) to monitor the status, cost, and quality of your projects. This will help you measure your achievements and deviations from your plan, and adjust your actions accordingly. You can also report your progress and issues to your team members and stakeholders, and solicit their feedback and support.

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Farah B.

Engineering (& Project) Management | Cross Functional Team Leader | People & Process Advocate | Engineering Career Consultant | *WE24 Ambassador*
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If the company you work for uses Outlook, take advantage of the Task feature to track and notify you of tasks and upcoming milestones

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4 Manage your risks

The fourth step is to manage your risks proactively. You can use a risk register or a tool like the SWOT analysis to identify, analyze, and prioritize the potential threats and opportunities for your projects. This will help you prepare contingency plans and mitigation strategies, and allocate your resources accordingly. You can also review your risks periodically, and update your plan as needed.

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Francois Roos

Business, Portfolio, Program and Project Leader
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Always also remember the opportunities, the one without the other will never give you the desired results. If you only focus on the negative you get less negative, also focus on the positive and some possitive things will also come your way.

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5 Balance your workload

The fifth step is to balance your workload and avoid burnout. You can use a calendar or a tool like the Pomodoro technique to schedule your tasks and breaks, and set realistic and achievable goals. This will help you maintain your focus and motivation, and reduce your stress and fatigue. You can also delegate or outsource some of your tasks, and seek help from your colleagues or mentors when needed.

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6 Learn from your experience

The sixth step is to learn from your experience and improve your skills. You can use a feedback form or a tool like the after action review (AAR) to evaluate the outcomes and lessons learned from your projects. This will help you identify your strengths and weaknesses, and implement best practices and corrective actions. You can also document your knowledge and share it with your team members and stakeholders, and celebrate your successes.

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Francois Roos

Business, Portfolio, Program and Project Leader
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My experience are the better you plan down to deliverables level with resources and cost and time assigned the better your chances to succeed. P7

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Benyamin T.

Project Management Professional (PMP)? | Ahli Utama Bidang Keahlian Manajemen Konstruksi | Engineering solutions for delivering high risk major infrastructure projects
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Use digital tool to keep track and always be visible of our project's performance. One good solution is to use Moata Insights, which has been used for programme delivery.

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Amjad Ahmed

PROJECT MANAGEMENT
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By using Project planning software I will update my team 24 or 36 hrs look ahead especially critical path activities for each project and will maintain the supply chain.

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You have multiple projects with different deadlines. How can you keep them all on track?

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1 Prioritize your projects

2 Break down your tasks

3 Track your progress

4 Manage your risks

5 Balance your workload

6 Learn from your experience

7 Here’s what else to consider

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