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You have to delegate tasks to a team with varying degrees of experience. What's the best way to do it?

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Delegating tasks to a team with varying degrees of experience can be challenging, especially in the construction industry where quality, safety, and efficiency are crucial. You want to make sure that everyone knows what to do, how to do it, and why they are doing it. You also want to avoid micromanaging, overloading, or underutilizing your team members. How can you delegate tasks effectively and empower your team to perform well? Here are some tips to help you.

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‘Lade Ogunlaja

UN Women UK CSW69 Delegate | Top 100 Most Influential Women in Construction UK 2024 | Project Manager | LB WiC…

1 Assess your team

Before you assign any tasks, you need to know the strengths, weaknesses, and preferences of your team members. You can use various methods to assess their skills, such as observing their work, reviewing their feedback, asking them questions, or conducting tests. You also need to consider their personalities, motivations, and learning styles. Some people may prefer more autonomy, while others may need more guidance. Some people may enjoy challenging tasks, while others may prefer routine tasks. Some people may learn best by doing, while others may learn best by watching.

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‘Lade Ogunlaja

UN Women UK CSW69 Delegate | Top 100 Most Influential Women in Construction UK 2024 | Project Manager | LB WiC Ambassador | Girls Under Construction Ambassador | Passionate Advocate for Alternative & Modular Housing
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Evaluate each member of your team's skill set, individual strengths, and limitations in great detail. Take into account the experience, knowledge, and preferred methods of learning of each member. Assign work appropriately, using seasoned team members for more difficult jobs and giving less seasoned team members opportunity for advancement. This method fosters team development and project success by optimizing task delegation.

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Yousef Alkeyyam

Sr. Contracts Engineer | Claim and Dispute Management Expert | MCIArb | FIDIC? | B.E (Civil) | PGD (CM)
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It requires a thoughtful approach to ensure tasks are assigned appropriately and everyone feels engaged and challenged. However, understanding each team Member's strengths and weaknesses, matching tasks to skills, providing the required training and support, and encouraging collaboration will help maximize productivity, engagement, and growth opportunities for all team members.

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2 Define the tasks

Once you have a clear picture of your team, you need to define the tasks that need to be done. You can use a work breakdown structure (WBS) to identify the main deliverables and subtasks of your project. A WBS is a hierarchical diagram that shows the scope and sequence of your project. You can use a software tool or a simple spreadsheet to create a WBS. You should also estimate the time, cost, and resources required for each task, as well as the dependencies and risks involved.

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‘Lade Ogunlaja

UN Women UK CSW69 Delegate | Top 100 Most Influential Women in Construction UK 2024 | Project Manager | LB WiC Ambassador | Girls Under Construction Ambassador | Passionate Advocate for Alternative & Modular Housing
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Clearly define tasks by stating goals, specifications, and expected outcomes. Divide difficult jobs into doable steps to maintain alignment and clarity. Assist task performance by providing resources and thorough directions. By making task parameters clear, team members of all experience levels can work together more productively and with fewer confusion.

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3 Assign the tasks

Once you have determined the tasks, you need to allocate them to your team members. Using a matrix or chart to match the tasks with the skills and availability of your team members is a great way to do this. Additionally, when delegating tasks, you should take into account the complexity and difficulty of the task, as well as the experience and competence of the team member. It is also important to consider the interest and motivation of the team member, as well as the potential for learning and development. Finally, make sure that the workload is balanced and fair among all team members.

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‘Lade Ogunlaja

UN Women UK CSW69 Delegate | Top 100 Most Influential Women in Construction UK 2024 | Project Manager | LB WiC Ambassador | Girls Under Construction Ambassador | Passionate Advocate for Alternative & Modular Housing
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Assign work strategically, taking knowledge and growth requirements into account. Assign projects that play to team members' strengths and present possibilities for improvement. Make sure to communicate tasks properly, stressing duties and due dates. Assist and direct as necessary to guarantee that the task is completed successfully. Assigning tasks effectively enhances the potential of a team and promotes professional development for individuals with diverse backgrounds.

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4 Communicate the tasks

Once you have assigned the tasks, you need to communicate them clearly and effectively to your team members. You should explain the purpose, expectations, and outcomes of each task, as well as the roles and responsibilities of each team member. You should also provide the necessary information, instructions, tools, and resources for each task. You should use different communication methods, such as verbal, written, or visual, depending on the nature and urgency of the task. You should also encourage feedback and questions from your team members.

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5 Monitor the tasks

After you have communicated the tasks, you need to monitor their progress and performance. You should set up regular check-ins, meetings, or reports to track the status and quality of each task. You should also provide constructive feedback, praise, or recognition to your team members. You should avoid micromanaging or interfering with their work, unless there is a problem or a change. You should also be flexible and adaptable to any unforeseen issues or opportunities that may arise.

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6 Evaluate the tasks

Once the tasks are completed, you need to evaluate their results and outcomes. You should compare the actual performance with the planned performance, and identify any gaps, errors, or improvements. You should also review the feedback and lessons learned from your team members, and acknowledge their contributions and achievements. You should also celebrate your success and reward your team for their hard work.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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You have to delegate tasks to a team with varying degrees of experience. What's the best way to do it?

1

2

3

4

5

6

7

1 Assess your team

2 Define the tasks

3 Assign the tasks

4 Communicate the tasks

5 Monitor the tasks

6 Evaluate the tasks

7 Here’s what else to consider

Construction

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You have to delegate tasks to a team with varying degrees of experience. What's the best way to do it?

1

2

3

4

5

6

7

1 Assess your team

2 Define the tasks

3 Assign the tasks

4 Communicate the tasks

5 Monitor the tasks

6 Evaluate the tasks

7 Here’s what else to consider

Construction

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