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You have a conference schedule to manage. What are the most effective tools to use?

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Managing a conference schedule can be challenging, especially if you have multiple speakers, sessions, and attendees to coordinate. You need to create a clear and engaging agenda, communicate with your participants, and track the performance of your event. Fortunately, there are some effective tools that can help you simplify and optimize your conference schedule management. Here are some of the best ones to consider.

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Fahime N.

Professional English Teacher????
Goran Cvetanovski

Founder Data Innovation Summit, CEO at Hyperight AB, Investor, Producer of AIAW Podcast
Lisa James

Founder, The Wentworth Collective - Extraordinary business events. LinkedIn Top Live Event Voice. Mentor. Lover of life.

1 Online event platforms

One of the most essential tools for conference schedule management is an online event platform that allows you to create, host, and stream your conference online. Online event platforms can offer various features, such as live video, chat, Q&A, polls, networking, and feedback. They can also integrate with other tools, such as registration, ticketing, email marketing, and analytics. Online event platforms can help you save time and money, reach a wider audience, and increase engagement and interaction.

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Goran Cvetanovski

Founder Data Innovation Summit, CEO at Hyperight AB, Investor, Producer of AIAW Podcast
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Select a tool that aligns with your ambitions and workflow, one that is user-friendly for both your team and customers. Integrate this tool into your event design contract and processes right from the beginning. Look for ways to monetize it effectively. Ensure that your staff and onsite suppliers are well-trained in its use. Regularly assess its performance and refine your processes accordingly. After years of using Whova, we transitioned to Agorify and have stuck with it since. It has become an integral part of our event operations, shaping how we manage, execute, and enhance the attendee experience.

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Carlos Alfredo Baracco Monsante

PhD MBA Magíster
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1ro la audiencia, el segmento interesado en el tema. 2do el tema, el contenido, interesante, atractivo, que cautive y motive. 3ro la comunicación, RRSS, medios masivos. 4to la plataforma, existen muchas, seleccionar la más sencilla, completa y fácil para expositores y audiencia.

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2 Event management software

Another useful tool for conference schedule management is event management software that helps you plan, organize, and execute your conference from start to finish. Event management software can help you with tasks such as setting up your budget, booking your venue, managing your speakers, creating your agenda, distributing your tickets, and managing your attendees. Event management software can also provide you with reports and insights on your event performance, such as attendance, revenue, satisfaction, and feedback.

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Lisa James

Founder, The Wentworth Collective - Extraordinary business events. LinkedIn Top Live Event Voice. Mentor. Lover of life.
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It’s important to use a platform that provides visibility time accountability milestones and that one place which easily marks out swim lanes and roles and responsibilities. We have tried many platforms and the one we always go back to Smartsheet. It is intuitive easy to use and most importantly, keep the project on time on budget.

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Marcio José da Silva

Análise de Consignados | Materiais Cirúrgicos | OPME (órteses, Próteses e Materiais Especiais) | NF-e emiss?o e entrada (Importa??o) | Bloco k (regulamenta??o) | Qualidade
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Certamente, o uso de software de gerenciamento de eventos pode otimizar significativamente o processo de organiza??o de conferências, proporcionando uma abordagem integrada para diversas tarefas. Isso inclui desde o planejamento inicial até a análise pós-evento, facilitando uma experiência mais eficiente e bem-sucedida para todos os envolvidos.

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3 Event analytics software

A third tool that can enhance your conference schedule management is event analytics software that helps you measure and improve the impact and value of your conference. Event analytics software can help you collect, analyze, and visualize data from various sources, such as your online event platform, event management software, social media, and surveys. Event analytics software can help you understand your audience behavior, preferences, and feedback, as well as your conference goals, outcomes, and ROI.

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Fahime N.

Professional English Teacher????
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You can use tools like?Google Analytics, Eventbrite, or HubSpot?to measure and evaluate the performance of your event website, landing page, email campaign, or social media posts.

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4 Calendar apps

A fourth tool that can simplify your conference schedule management is a calendar app that helps you keep track of your deadlines, appointments, and tasks. Calendar apps can help you create and share your conference schedule with your team, speakers, and attendees, as well as sync it with other tools, such as your email, event management software, and online event platform. Calendar apps can also help you set reminders, notifications, and alerts for your important dates and actions.

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5 Collaboration tools

A fifth tool that can improve your conference schedule management is a collaboration tool that helps you communicate and work with your team, speakers, and attendees. Collaboration tools can help you create and share documents, files, and presentations, as well as chat, call, and video conference with your stakeholders. Collaboration tools can also help you assign roles, responsibilities, and tasks, as well as monitor progress, feedback, and issues.

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Lisa James

Founder, The Wentworth Collective - Extraordinary business events. LinkedIn Top Live Event Voice. Mentor. Lover of life.
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We use a mixture of tools depending on the task: 1. Smart Sheet - For Project Management 2. Teams - For chat, communication and share files 3. Whats App - On site - cannot live without it

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6 Automation tools

A sixth tool that can streamline your conference schedule management is an automation tool that helps you automate and optimize your workflows and processes. Automation tools can help you connect and integrate your other tools, such as your online event platform, event management software, event analytics software, calendar app, and collaboration tool. Automation tools can also help you trigger actions, events, and notifications based on certain conditions, such as registration, attendance, feedback, and follow-up.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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You have a conference schedule to manage. What are the most effective tools to use?

1

2

3

4

5

6

7

1 Online event platforms

2 Event management software

3 Event analytics software

4 Calendar apps

5 Collaboration tools

6 Automation tools

7 Here’s what else to consider

Conferences

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You have a conference schedule to manage. What are the most effective tools to use?

1

2

3

4

5

6

7

1 Online event platforms

2 Event management software

3 Event analytics software

4 Calendar apps

5 Collaboration tools

6 Automation tools

7 Here’s what else to consider

Conferences

给文章评分

感谢您的反馈

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