What are your best time management and workspace organization tips?

To optimize time management and workspace organization, prioritize tasks, set clear goals, and use techniques like the Pomodoro method. Keep a tidy workspace, declutter regularly, and use digital tools for task tracking. Minimize distractions, create a daily schedule, and allocate breaks wisely. Consistency and adaptability are key for productivity.

Of all the tips that help assistants I love prioritizing my tasks, establishing realistic deadlines, deadlines, using a planner, dividing my tasks into smaller steps, avoiding distractions and delegating some task when necessary. I also take breaks and try to group similar tasks together to enable handle them at simultaneously.

Set deadline as per the task priority! The simplest formula which helps to better manage time and plan your calendar events. If your organization has the provision of app, use to the maximum and if not, use notepads, dairy or sticky notes as per the resources made available.

I apply the Trident calendaring system, helps put my day to perspective when I’m able to see both personal and work commitments. The blockers keeps me accountability and provides visibility to whomever that needs to reach out to me for support. I use Google Keep for my braindump and GoodNotes, for any incoming requests. Not for Trello to my project management to make sure I do not miss out any requests that needs undertaking.

Plan for your day Plan for your days activities according to your most engaging and demanding tasks. Write them down on a notebook or planner and make sure to use a calendar. This will help you know exactly what time to do a certain task and measure how long it might take to accomplish. This also helps with procastination and meeting deadlines

Empaths are more affected when it come to time management. Therefore, you have to be selective in what or who you welcome in your office space.

Communication when re-prioritising tasks is key. Often you are asked to do this in response to a line managers needs being prioritised over your existing workload, when this happens offer a solution “if I do that, I can’t do this until Friday” or “I can get that done but I will have to delegate this other task, who do you suggest?”

Don’t be afraid to prioritise organising your space. When you are feeling overwhelmed is often the best time to pause, and create order in the chaos. 10 minutes of filing can significantly decompress your stress levels and give you back a sense of control over your surroundings. It’s also easier to operate with a tidy desk.

Reminders are your friend. Use an automated software (e.g. Tasks in Outlook) to plug in future reminders for follow up, response etc. at the conclusion of a task. For example, you send correspondence for a line manager that has a deadline for response, add a task there and then to follow up the response on the relevant day. It relieves the burden of having to remember and by using a system you can delegate the future follow up task if you are sick or on leave.

Where you can, plan your space to ensure this happens. For example place the printer upstairs or across the room so you are forced to go for a short walk each time you print. Micro breaks that involve movement will improve productivity and give your brain space to recover for the next task ahead.

1) I have to set my goals correctly before taking any task for the day 2) learn to chose your priorities Wisely. Because your decision decides your destiny 3) organize yourself before taking any task. 4)add somethings you like to your workspace