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What technical skills should executive assistants learn to increase their value?

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Executive assistants are vital to the success of any organization, but their role is evolving as technology changes the way we work. To increase their value and advance their career, executive assistants need to master some technical skills that can enhance their productivity, efficiency, and creativity. Here are some of the most important technical skills that executive assistants should learn and why they matter.

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1 Microsoft Office

Microsoft Office is the most widely used software suite in the business world, and executive assistants need to be proficient in its core applications: Word, Excel, PowerPoint, and Outlook. These tools enable executive assistants to create, edit, and share documents, spreadsheets, presentations, and emails with ease and professionalism. Executive assistants should also learn how to use advanced features such as macros, formulas, charts, graphics, and templates to automate tasks, analyze data, and create impressive visuals.

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Brian Daniel

Celebrity Headhunter ? Former PA to Billionaires & Royals ? Career Coach ? Founder & Entrepreneur ? Luxe B2B Consultant ? Lifestyle & Travel Expert
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I will answer this question in two parts. Firstly, having outstanding skills in Microsoft Office is an absolute must. I recommend getting certified in Microsoft Office because it will give you more credibility, and you undoubtedly will learn a few things you didn't know before. Secondly, few executive assistants have Six Sigma or Project Management certification. If you want to put your career in the stratosphere, then get these certifications to make your resume stand out from the crowd.

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2 Cloud Computing

Cloud computing is the delivery of computing services over the internet, such as storage, databases, software, and networking. Executive assistants can benefit from cloud computing by accessing and managing files and applications from any device and location, collaborating with colleagues and clients in real time, and securing and backing up data. Executive assistants should learn how to use popular cloud platforms such as Google Workspace, Microsoft 365, Dropbox, and Slack, as well as how to integrate them with other tools and systems.

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3 Social Media

Social media is not just a personal hobby, but a powerful business tool that can help executive assistants build their online presence, network with peers and influencers, and promote their organization's brand and values. Executive assistants should learn how to use social media platforms such as LinkedIn, Twitter, Facebook, and Instagram to create and share engaging content, interact with followers and customers, and monitor trends and feedback. Executive assistants should also learn how to use social media analytics tools such as Hootsuite, Buffer, and Sprout Social to measure and improve their performance and impact.

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4 Project Management

Project management is the process of planning, executing, and controlling projects, such as events, campaigns, or initiatives. Executive assistants often have to juggle multiple projects and tasks at once, and they need to have the skills and tools to manage them effectively. Executive assistants should learn how to use project management software such as Asana, Trello, Basecamp, and Wrike to organize their work, track their progress, communicate with stakeholders, and meet deadlines. Executive assistants should also learn how to apply project management methodologies such as Agile, Scrum, and Kanban to optimize their workflow and adapt to changes.

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Victoria Chimnaza Sunday ??

Helping overwhelmed founders get processes organized, regain time freedom and scale at ease. Online Business Manager | Project Manager | Virtual Assistant
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Learning project management, so they can know how to keep track of every task using PM tools, such as Asana, Trello, Clickup, etc. Learning PM, will also make them good planners, and organizers and develop their communication skills.

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Sherri Garvin, CTA
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Project management is essential if your are managing several clients. In addition, it is a valuable tool for managing several duties/projects to ensure consistency and communication between multiple stakeholders. There are several programs available to help you learn and prepare for becoming certified in project management. Being knowledgeable in various PM tools as mentioned by Victoria below is very important. This allows you to be able to assist your clients regardless of the software they use. Being able to hit the floor running is key when you are working with a client as a virtual executive assistant.

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Mayls V.

Executive Assistance & Project Management Expert | Empowering Businesses with Seamless Support | Streamlining Success Remotely
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Having project management skills has really boosted my effectiveness as an executive assistant. They help me manage my time better, stay ahead of potential issues, and keep everyone in the loop. By creating detailed schedules and contingency plans, I make sure tasks get done on time with minimal disruptions. Plus, good communication and stakeholder management skills ensure everyone works well together. Overall, these skills make it easier to handle complex projects and daily tasks, helping me contribute more effectively to our team's success.

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Bianca L.

Solutions-Oriented C-Level Executive Business Partner | Transformative Project Manager | Master of Chaos | CAPM Candidate ??
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Admin professionals will ultimately encounter tasks that require some form of project management over the course of their careers. Taking the time to understand PM concepts and tools will lead to increased efficiency for an admin professional over time increasing their impact as a strategic partner in the organizations.

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5 Graphic Design

Graphic design is the art of creating visual content that communicates a message or an idea. Executive assistants can use graphic design skills to enhance their documents, presentations, and social media posts with appealing and consistent images, colors, fonts, and layouts. Executive assistants should learn how to use graphic design software such as Photoshop, Illustrator, Canva, and PicMonkey to edit photos, create logos, design flyers, and make infographics. Executive assistants should also learn the basic principles of graphic design such as contrast, alignment, balance, and hierarchy to create effective and attractive visuals.

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6 Web Development

Web development is the process of creating and maintaining websites and web applications. Executive assistants can use web development skills to create and update their own portfolio website, showcase their work and achievements, and demonstrate their technical abilities. Executive assistants should learn how to use web development tools such as HTML, CSS, JavaScript, WordPress, and Wix to build and customize web pages, add interactivity, and optimize performance. Executive assistants should also learn how to use web development best practices such as responsive design, accessibility, and SEO to ensure their website is user-friendly and discoverable.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Sherri Garvin, CTA
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In making yourself invaluable to your clients as a virtual executive assistant it's imperative to keep up with business trends, technology and best practices. Having a broad knowledge of technologies is important to be able to help your clients regardless of the software they use. In addition, using best practices to help them be as productive as possible with their limited time. Setting up systems and processes that utilize automation to help provide their clientele with seamless service is also important. These are just some things to consider.

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What technical skills should executive assistants learn to increase their value?

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3

4

5

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7

1 Microsoft Office

2 Cloud Computing

3 Social Media

4 Project Management

5 Graphic Design

6 Web Development

7 Here’s what else to consider

Administrative Assistance

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What technical skills should executive assistants learn to increase their value?

1

2

3

4

5

6

7

1 Microsoft Office

2 Cloud Computing

3 Social Media

4 Project Management

5 Graphic Design

6 Web Development

7 Here’s what else to consider

Administrative Assistance

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