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What are some ways to ensure everyone is up-to-date on the latest developments when collaborating on a story?

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Collaborating on a story with multiple reporters, editors, and sources can be challenging, especially when the news is breaking and evolving rapidly. How can you ensure that everyone is on the same page and has access to the latest information, updates, and feedback? Here are some ways to improve your digital newsroom collaboration and keep everyone in the loop.

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Steve Long

Public Information Officer/South Dakota Department of Public Safety (S.D. Wildland Fire )

1 Use a shared platform

One of the most important tools for collaborative journalism is a shared platform where you can create, edit, and publish your stories. A shared platform can help you avoid duplication, confusion, and inconsistency by allowing you to see what others are working on, track changes, and communicate with your team. Some examples of shared platforms are Google Docs, WordPress, or Contentful. Choose a platform that suits your needs, preferences, and budget, and make sure everyone knows how to use it effectively.

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Steve Long

Public Information Officer/South Dakota Department of Public Safety (S.D. Wildland Fire )
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3 Crucial Parameters *Use good old fashioned communication *Collaborate only with people you trust *Avoid arrogant silo meetings where much of the team is excluded from current info. (Bonus: Remember we are not James Bond-we’re a TEAM of journalists working together.)

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2 Establish a workflow

A clear and consistent workflow can help you organize your collaborative process and assign roles and responsibilities. A workflow can include steps such as pitching, researching, writing, editing, fact-checking, and publishing. You can use tools such as Trello, Asana, or Airtable to create and manage your workflow, and set deadlines, priorities, and reminders. A workflow can also help you monitor your progress, identify bottlenecks, and resolve issues.

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3 Communicate frequently

Communication is key for any successful collaboration, especially in a fast-paced and dynamic environment like journalism. You need to communicate frequently with your team members, sources, and editors to share information, updates, feedback, and questions. You can use tools such as Slack, Zoom, or WhatsApp to communicate in real-time, or email, phone, or social media to communicate asynchronously. You can also create channels, groups, or threads to communicate with specific people or topics. Communication can help you build trust, avoid misunderstandings, and improve your quality.

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Steve Long

Public Information Officer/South Dakota Department of Public Safety (S.D. Wildland Fire )
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Bottomline: We choose: *Communication leads to team success. OR *Lack of clear concise communication with entire story team leads to crossed wires, missed info that links one piece to another…..confusion, failure, and an inferior story.

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4 Document everything

Documentation is essential for keeping track of your sources, data, evidence, and decisions. Documentation can help you verify your facts, back up your claims, and avoid plagiarism or legal issues. You can use tools such as Evernote, Dropbox, or Google Drive to store and organize your documents, and share them with your team. You can also use tools such as Otter, Rev, or Trint to transcribe your interviews, podcasts, or videos. Documentation can help you save time, improve your accuracy, and enhance your credibility.

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5 Review and revise

Before you publish your story, you need to review and revise it to ensure it meets your standards, guidelines, and goals. You can use tools such as Grammarly, Hemingway, or ProWritingAid to check your spelling, grammar, style, and readability. You can also use tools such as Copyscape, Turnitin, or PlagScan to check your originality and avoid plagiarism. You can also ask your team members, editors, or peers to review and revise your story and provide constructive feedback. Reviewing and revising can help you polish your story, fix errors, and improve your impact.

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6 Celebrate and learn

After you publish your story, you need to celebrate and learn from your collaboration. You can use tools such as Google Analytics, Chartbeat, or Socialbakers to measure your performance, reach, and engagement. You can also use tools such as SurveyMonkey, Typeform, or Google Forms to collect feedback from your audience, sources, and stakeholders. You can also use tools such as Slack, Zoom, or WhatsApp to celebrate your achievements, thank your team, and share your learnings. Celebrating and learning can help you appreciate your efforts, recognize your strengths, and identify your areas for improvement.

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Steve Long

Public Information Officer/South Dakota Department of Public Safety (S.D. Wildland Fire )
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During after action review of story remember 3 things; *We win as a team: lose as a team *1 person regardless of title/position doesn’t get all the credit or blame *We always learn during review: What worked? What didn’t? What can we try next time? How did we find (or miss) something? etc.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What are some ways to ensure everyone is up-to-date on the latest developments when collaborating on a story?

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1 Use a shared platform

2 Establish a workflow

3 Communicate frequently

4 Document everything

5 Review and revise

6 Celebrate and learn

7 Here’s what else to consider

Journalism

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