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What are some tools or apps that help you collaborate and manage deadlines in a group?

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Working on a group project can be challenging, especially when you have to coordinate with different schedules, preferences, and skills. However, there are some tools and apps that can help you collaborate and manage deadlines more effectively. In this article, we will share some tips and examples of how to use these tools and apps to improve your group work.

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Ozgur Ozbek

Full Stack Engineer | Web Development, Project Management, Python, C#, React

1 Choose a communication platform

One of the first steps in any group project is to establish a clear and consistent way of communicating with your team members. You need a platform that allows you to exchange messages, share files, and update progress. Some popular options are Slack, Microsoft Teams, and Google Chat. These platforms let you create channels or groups for different topics, integrate with other apps, and use emojis and gifs to add some fun. Choose a platform that suits your needs and preferences, and make sure everyone in your group knows how to use it.

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Louis Owens

Senior Delivery Manager - UK Home Office
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Some easy tips to effective communication, include: - Set your meeting date/time, to ensure key colleagues attend, even if colleagues need to reschedule other meetings. - Clarify actions/dates/responsibilities, by going around each colleague at the end of a meeting. - Create a clear agenda and centrally accessible action log that is maintained and reviewed. - Use team chats to create “do not reply” desk alerts, designed to notify your colleagues of important updates without calling a meeting. - If leading a project team, include the project name in the subject box of emails, so you and your team can search/prioritise comms based on that project. - Set up individually named folders for important colleagues in outlook.

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2 Use a project management tool

Another essential tool for group work is a project management tool that helps you plan, organize, and track your tasks and deadlines. There are many tools and apps that offer different features and functions, such as Trello, Asana, and Notion. These tools let you create boards, lists, or tables to visualize your workflow, assign tasks and responsibilities, set due dates and reminders, and monitor progress and feedback. Use a project management tool that works well with your communication platform and your group's style and goals.

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Ozgur Ozbek

Full Stack Engineer | Web Development, Project Management, Python, C#, React
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To ensure clear understanding of goals, one key is how you manage the information, which includes tracking project-related information, risks, assumptions, and constraints. Helping ensure that everyone has access to up-to-date and accurate information reduces the likelihood of misunderstandings as well as miscommunications. Additionally, effective communication management is essential to keep everyone informed and working together towards the same goals, and these tools can help achieve that.

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3 Share and edit documents online

One of the most common tasks in group work is to create and edit documents, such as reports, presentations, or spreadsheets. Instead of emailing attachments back and forth, you can use online tools and apps that allow you to share and edit documents in real time. Some examples are Google Docs, Google Slides, Google Sheets, Microsoft Word Online, Microsoft PowerPoint Online, and Microsoft Excel Online. These tools let you collaborate with your team members, comment and suggest changes, and access previous versions. Share and edit documents online to avoid confusion and duplication.

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4 Schedule meetings and calls

Sometimes, you need to have a meeting or a call with your group to discuss ideas, solve problems, or make decisions. However, finding a time that works for everyone can be tricky, especially if you have different time zones or availability. You can use tools and apps that help you schedule meetings and calls, such as Doodle, Calendly, and Zoom. These tools let you create polls, send invitations, and join online meetings or calls. Schedule meetings and calls in advance and respect your group's time and preferences.

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5 Give and receive feedback

One of the most important aspects of group work is to give and receive feedback . Feedback helps you improve your work, learn from your mistakes, and appreciate your strengths. You can use tools and apps that help you give and receive feedback, such as Peergrade, FeedbackFruits, and Loom. These tools let you create rubrics, peer review assignments, and record video feedback. Give and receive feedback in a constructive and respectful way, and be open to suggestions and improvements.

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Ozgur Ozbek

Full Stack Engineer | Web Development, Project Management, Python, C#, React
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To provide effective feedback, it is crucial to ensure that it is delivered in a way that is easily understood by the recipient. This means using clear and concise language, avoiding technical jargon or overly complicated terminology, and presenting information in a logical and organized manner. Additionally, it is important to focus on specific areas for improvement rather than general criticisms, and to offer actionable suggestions or solutions whenever possible.

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6 Celebrate your achievements

Finally, don't forget to celebrate your achievements as a group. Working on a group project can be stressful and demanding, but it can also be rewarding and satisfying. You can use tools and apps that help you celebrate your achievements, such as Kudos, Bonusly, and Giphy. These tools let you send recognition, rewards, and gifs to your team members. Celebrate your achievements to acknowledge your efforts, boost your morale, and strengthen your relationships.

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What are some tools or apps that help you collaborate and manage deadlines in a group?

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1 Choose a communication platform

2 Use a project management tool

3 Share and edit documents online

4 Schedule meetings and calls

5 Give and receive feedback

6 Celebrate your achievements

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