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What are some effective ways to organize your workspace and avoid clutter?

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A cluttered workspace can negatively affect your productivity, creativity, and focus. Having too much stuff around you can also cause stress, anxiety, and distraction. That's why it's important to organize your workspace and avoid clutter, especially if you want to improve your time management skills. In this article, you'll learn some effective ways to do that, whether you work from home, in an office, or anywhere else.

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Jason Melo Hall

Senior Product Management Leader | Driving Data-Driven, User-Centered Solutions at Everstream Analytics (ex-Meta &…

1 Identify your needs

The first step to organize your workspace and avoid clutter is to identify your needs. What are the essential items and tools that you use regularly for your work? What are the things that you rarely or never use, but keep around just in case? What are the sources of clutter that you can eliminate or reduce? Make a list of your needs and prioritize them. Then, get rid of or store away anything that is not on your list, or that does not serve a specific purpose.

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Rashelle Isip

I help successful entrepreneurs overcome overwhelm and get things done in their businesses | Productivity Consultant | Time Management Coach | Organization Expert | Speaker | Author | LinkedIn Top Voice | Inc. Columnist
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You may also want to identify the tasks or projects you work on at your workspace. Having this information in hand can help you identify the type of tools, items, and materials you'll need at your space.

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2 Use storage solutions

The second step to organize your workspace and avoid clutter is to use storage solutions. Depending on the size and layout of your workspace, you can use different types of storage solutions, such as drawers, shelves, cabinets, boxes, baskets, or bins. The key is to label them clearly and group them by category, such as documents, supplies, equipment, or personal items. This way, you can easily find what you need, and avoid piling up things on your desk or floor.

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Rashelle Isip

I help successful entrepreneurs overcome overwhelm and get things done in their businesses | Productivity Consultant | Time Management Coach | Organization Expert | Speaker | Author | LinkedIn Top Voice | Inc. Columnist
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Make storage solutions work for you and your daily routine. Place frequently used office supplies and materials within easy reach. Store infrequently used materials in an area away from your main work station or space.

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3 Create zones

The third step to organize your workspace and avoid clutter is to create zones. Zoning is a technique that helps you divide your workspace into different areas for different tasks or functions. For example, you can have a zone for writing, a zone for reading, a zone for meeting, a zone for relaxing, and so on. By creating zones, you can optimize your space, enhance your workflow, and reduce distractions.

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4 Keep it clean

The fourth step to organize your workspace and avoid clutter is to keep it clean. Cleaning your workspace regularly is not only good for your hygiene and health, but also for your mood and motivation. A clean workspace can make you feel more comfortable, confident, and calm. To keep your workspace clean, you can follow some simple habits, such as wiping down your surfaces, emptying your trash, dusting your equipment, and sanitizing your keyboard and mouse.

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5 Set rules

The fifth step to organize your workspace and avoid clutter is to set rules. Rules are guidelines that help you maintain your organization and avoid clutter in the long run. For example, you can set rules such as: put everything back in its place after using it, don't eat or drink at your desk, don't bring unnecessary items to your workspace, don't let papers or emails pile up, and so on. By setting rules, you can create a system that works for you and stick to it.

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Jason Melo Hall

Senior Product Management Leader | Driving Data-Driven, User-Centered Solutions at Everstream Analytics (ex-Meta & Stanford University)
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I take the Dale Carnegie approach which is that anything you can see distracts your brain everytime its in your vision. Remove clutter so your mind can focus.

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6 Review and adjust

The sixth and final step to organize your workspace and avoid clutter is to review and adjust. Organization is not a one-time event, but a continuous process. You need to review your workspace periodically and see if it still meets your needs, preferences, and goals. If not, you need to adjust it accordingly. You can also ask for feedback from others, such as your colleagues, boss, or clients, and see if they have any suggestions or comments on your workspace.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What are some effective ways to organize your workspace and avoid clutter?

1

2

3

4

5

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1 Identify your needs

2 Use storage solutions

3 Create zones

4 Keep it clean

5 Set rules

6 Review and adjust

7 Here’s what else to consider

Time Management

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What are some effective ways to organize your workspace and avoid clutter?

1

2

3

4

5

6

7

1 Identify your needs

2 Use storage solutions

3 Create zones

4 Keep it clean

5 Set rules

6 Review and adjust

7 Here’s what else to consider

Time Management

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