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What are some effective ways to manage stress when working on tight deadlines?

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Urban planning is a rewarding but challenging profession that often involves working on complex projects with tight deadlines. Whether you are designing a new transit system, conducting a feasibility study, or preparing a public consultation, you may face multiple sources of stress, such as time pressure, stakeholder expectations, and unforeseen changes. How can you manage stress effectively and maintain your well-being and productivity? Here are some tips to help you cope with deadline stress in urban planning.

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1 Plan ahead

One of the best ways to prevent stress is to plan ahead and anticipate potential challenges and risks. Before you start working on a project, set realistic and clear goals, break down tasks into manageable steps, and prioritize them according to urgency and importance. Use a calendar, a planner, or a project management tool to keep track of your progress and deadlines. Communicate your plan with your team members, clients, and supervisors, and update them regularly on any changes or issues. Planning ahead can help you avoid last-minute rush, confusion, and conflict.

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Tarun Pant

Architect, Urbanist, Alternative Thinker, Carpe diem.
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Managing stress when working on tight deadlines is crucial to maintaining your well-being and productivity. Here are some effective strategies to help you cope with stress: 1. Prioritize Tasks 2. Set Realistic Goals 3. Time Management 4. Take Breaks 5. Delegate and Ask for Help 6. Practice Relaxation Techniques 7. Maintain a Healthy Lifestyle 8. Set Boundaries 9. Seek Support 10. Learn to Say No 11. Visualize Success 12. Practice Mindfulness 13. Break Tasks into Smaller Steps 14. Avoid Multitasking 15. Celebrate Achievements Remember that stress is a natural response to pressure, but it's important to manage it effectively to maintain your well-being and productivity.

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Rafael Rivera, EnP, PhD (cand.)

Urban Planner and Economist
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Divide the tasks into smaller parts/milestones. Then set a deadline for each milestone. It could be in x hours or x days depending on the urgency of the requirements.

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2 Delegate and collaborate

You don't have to do everything by yourself. Delegating and collaborating with others can help you reduce your workload, share ideas, and solve problems. Identify the tasks that you can delegate to your team members, colleagues, or external partners, and provide them with clear instructions and feedback. Seek help from your mentors, peers, or experts when you encounter difficulties or need advice. Collaborating with others can also help you build trust, rapport, and support, which can ease your stress and enhance your performance.

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Nikki Greenberg

Top Futurist Keynote Speaker. Real Estate Technology Strategist. ULI Global Luminary
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I’m a big believer in systems. Figure out what you can delegate or eliminate from your ‘to do’ list. Virtual assistants and AI assistants can help in this way. Personally, because I started my career by working as an urban designer on massive projects, I learnt how to set up templates and systems that can be scaled, simplifying the process and making time spent on tasks more productive.

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3 Take breaks and relax

Working on tight deadlines can be exhausting and overwhelming. It is important to take breaks and relax regularly to recharge your energy, refresh your mind, and relieve your tension. Schedule some time for yourself every day to do something that makes you happy, such as reading, listening to music, meditating, or exercising. Avoid working overtime or skipping meals, as this can harm your health and productivity. Try some relaxation techniques, such as deep breathing, progressive muscle relaxation, or visualization, to calm your nerves and emotions. Taking breaks and relaxing can help you restore your balance and focus.

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Nikki Greenberg

Top Futurist Keynote Speaker. Real Estate Technology Strategist. ULI Global Luminary
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I wouldn’t call it relaxing, but taking a break from work, wether it’s a long shower, a walk, washing dishes or something mindless, is a way for your mind to work in the background problem solve. Getting out of the ‘busyness trap’ leads to a higher quality outcome.

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4 Manage your expectations

Sometimes, stress can come from your own expectations or beliefs about yourself, your work, or your situation. You may feel stressed if you think that you have to be perfect, that you have to please everyone, or that you have no control over the outcome. These thoughts can make you anxious, frustrated, or depressed. To manage your expectations, try to be realistic and flexible. Recognize your strengths and limitations, and accept that you can't control everything. Focus on what you can do, rather than what you can't. Celebrate your achievements, no matter how small, and learn from your mistakes.

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5 Seek feedback and support

Another way to manage stress is to seek feedback and support from others. Feedback can help you improve your work quality, identify areas for improvement, and adjust your strategies. Support can help you cope with stress, vent your feelings, and find solutions. Seek feedback and support from your team members, clients, supervisors, or other professionals who are involved in or familiar with your project. You can also seek feedback and support from your friends, family, or a counselor who can provide you with emotional and social support. Seeking feedback and support can help you gain perspective, confidence, and motivation.

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6 Have fun and be creative

Finally, don't forget to have fun and be creative while working on tight deadlines. Having fun and being creative can help you reduce stress, boost your mood, and stimulate your imagination. Try to find some aspects of your project that interest you, challenge you, or inspire you. Use your creativity to come up with innovative ideas, solutions, or designs. Incorporate some humor, games, or rewards into your work process. Have fun and be creative can help you enjoy your work and express your personality.

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Nikki Greenberg

Top Futurist Keynote Speaker. Real Estate Technology Strategist. ULI Global Luminary
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Love what you do - and share it with the world! If you’re enjoying the process, and are engaged with the content, not only will it be simple and easy for you to create great talks, but the audience will be the recipient of your passionate insights.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What are some effective ways to manage stress when working on tight deadlines?

1

2

3

4

5

6

7

1 Plan ahead

2 Delegate and collaborate

3 Take breaks and relax

4 Manage your expectations

5 Seek feedback and support

6 Have fun and be creative

7 Here’s what else to consider

Urban Planning

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What are some effective ways to manage stress when working on tight deadlines?

1

2

3

4

5

6

7

1 Plan ahead

2 Delegate and collaborate

3 Take breaks and relax

4 Manage your expectations

5 Seek feedback and support

6 Have fun and be creative

7 Here’s what else to consider

Urban Planning

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