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What are some common mistakes to avoid in a receptionist cover letter?

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A receptionist cover letter is a crucial document that can make or break your chances of landing an interview for an administrative assistant position. It is your opportunity to showcase your skills, personality, and fit for the role. However, many applicants make some common mistakes that can ruin their impression and waste their time. In this article, we will discuss what are some of these mistakes and how to avoid them in your receptionist cover letter.

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Clara R.

City of Troy Attorneys Office - Legal Assistant II

1 Not following instructions

One of the most common and fatal mistakes in a receptionist cover letter is not following the instructions given by the employer. This can include ignoring the format, length, or content requirements, or sending the wrong file type or name. Not following instructions shows a lack of attention to detail, professionalism, and respect for the employer. To avoid this mistake, make sure you read the job posting carefully and follow the guidelines exactly. Use a standard font, size, and margin, and keep your cover letter to one page. Save your file as a PDF or Word document, and name it with your full name and the position title.

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Annie D.

Executive Assistant
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Something I have always found helpful is to review their website/values/vision/mission statement and ensure that you're mentioning qualities that they value in your cover letter. Find a way to related what they find important, to your own experience.

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2 Being generic or vague

Another common mistake in a receptionist cover letter is being too generic or vague in your statements. This can include using clichés, generalizations, or irrelevant information that do not demonstrate your specific skills, achievements, or value for the role. Being generic or vague shows a lack of research, interest, and differentiation from other candidates. To avoid this mistake, make sure you tailor your cover letter to the specific employer and position. Use keywords and phrases from the job description, and provide concrete examples of how you have used your skills, solved problems, or improved outcomes in your previous or current roles. Highlight your unique selling points and how you can benefit the employer.

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Shelly Keller

Receptionist/Administrative Assistant & Notary
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One thing that has always helped me land an interview is reviewing the job description and pointing out examples of my past experience that relates to some of the key duties or requirements. This shows that you have taken the time to carefully review the job posting.

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Katherine Hindoian

Corporate Receptionist | FOH Specialist | 20+ years of Enhancing C-Suite Efficiency | Expert in Meeting Executive Needs & Objectives
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The problem is when searching for a role on a job board, they're posted by agencies, not the employer. The agencies are not allowed to disclose the employer's name so you don't know where your application is going.

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3 Making errors or typos

A third common mistake in a receptionist cover letter is making errors or typos in your writing. This can include spelling, grammar, punctuation, or formatting mistakes that can distract the reader and undermine your credibility. Making errors or typos shows a lack of proofreading, editing, and quality control. To avoid this mistake, make sure you check your cover letter for any errors or typos before sending it. Use a spell checker, a grammar checker, or a friend to review your cover letter and correct any mistakes. Ensure your cover letter is consistent, clear, and concise.

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Melanie McAteer, MLER, SHRM-CP

Director of Human Resources at 21 Plus, Inc.
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- Also ensure you are very clear about the job you are applying for. Always specify the title of the position, and be sure to update the title if sending the same formatted cover letter to multiple jobs. Candidates will be rejected for a small oversight of not proofing their cover letter beforehand.

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4 Being negative or arrogant

A fourth common mistake in a receptionist cover letter is being negative or arrogant in your tone. This can include complaining, blaming, or criticizing your previous or current employers, colleagues, or situations, or boasting, exaggerating, or lying about your skills, achievements, or qualifications. Being negative or arrogant shows a lack of professionalism, maturity, and honesty. To avoid this mistake, make sure you keep your cover letter positive and humble. Focus on what you have learned, achieved, or contributed, rather than what you have suffered, lacked, or failed. Express your enthusiasm, gratitude, and confidence, rather than your dissatisfaction, entitlement, or arrogance.

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5 Not ending with a call to action

A fifth common mistake in a receptionist cover letter is not ending with a call to action. This can include forgetting to thank the reader, express your interest, or request an interview. Not ending with a call to action shows a lack of initiative, motivation, and follow-up. To avoid this mistake, make sure you end your cover letter with a strong and polite call to action. Thank the reader for their time and consideration, restate your interest and fit for the role, and invite them to contact you for an interview. Provide your contact details and availability, and sign off with a professional closing.

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Clara R.

City of Troy Attorneys Office - Legal Assistant II
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Don't address the letter as to whom it may concern. Do some research and find out who your potential boss is. And choose traditional, easy-to-read font.

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Shelly Keller

Receptionist/Administrative Assistant & Notary
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Invite the reader to contact you and include your contact information, even if it is just your phone number. "Please feel free to contact me by phone at ..." or in my case, I also include my e-mail address - "I can be contacted by phone at (123) 456-7890 or by e-mail at [email protected]".

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What are some common mistakes to avoid in a receptionist cover letter?

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1 Not following instructions

2 Being generic or vague

3 Making errors or typos

4 Being negative or arrogant

5 Not ending with a call to action

Administrative Assistance

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What are some common mistakes to avoid in a receptionist cover letter?

1

2

3

4

5

1 Not following instructions

2 Being generic or vague

3 Making errors or typos

4 Being negative or arrogant

5 Not ending with a call to action

Administrative Assistance

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