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What are some best practices to avoid interference and distractions in your audio equipment?

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As a simultaneous interpreter, you need to deliver clear and accurate speech in real time, while listening to the source language and processing the information. This requires high levels of concentration, mental agility, and linguistic skills. However, your performance can be affected by interference and distractions in your audio equipment, such as background noise, poor sound quality, feedback, or technical glitches. How can you avoid or minimize these problems and ensure a smooth and professional interpretation? Here are some best practices to follow.

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Dr. Durgadevi Pisharam, MA, MPhil, PhD

Certificate in Project and Program Management, Programming and Finance
Luis Pastor

Freelance Conference Interpreter
Ayyagari Subhadra Ganesh

Direct uploader of medical and legal documents in the field of medical transcription. Quality analyst in medical…

1 Choose the right equipment

The quality and reliability of your audio equipment are essential for a successful interpretation. You should invest in a good headset with a microphone that fits comfortably and securely, and that can reduce ambient noise and feedback. You should also have a backup headset and batteries in case of emergencies. If you are working remotely, you should use a stable and fast internet connection, and a platform that supports simultaneous interpretation, such as Zoom or Interprefy. You should also test your equipment and connection before each assignment, and troubleshoot any issues as soon as possible.

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Dr. Durgadevi Pisharam, MA, MPhil, PhD

Certificate in Project and Program Management, Programming and Finance
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In my experience, phone should be silenced while on the zoom and close all unnecessary webpages that are opened on the computer to avoid delay in transmitting dialogues.

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Luis Pastor

Freelance Conference Interpreter
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I have seen that it is not enough to set the phone in vibration mode because sometimes when it rings in this mode,a ringing sound gets into the booth. These are the phones of the attendees nearby. I always instruct to set the phone in airplane mode. Another source are the handy radios of the organizers.Last but not least remind the tech guys to set phone in airplane mode and be in perfect silence.

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2 Adjust the volume and tone

Another way to avoid interference and distractions in your audio equipment is to adjust the volume and tone of your voice and the source audio. You should speak at a moderate and consistent volume, not too loud or too soft, and avoid shouting, whispering, or mumbling. You should also use a natural and pleasant tone, not too high or too low, and avoid monotony, sarcasm, or exaggeration. You should also adjust the volume of the source audio to a comfortable level, not too loud or too soft, and avoid changing it frequently. You should also use the mute button when you are not speaking, to avoid transmitting any unwanted noise or feedback.

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3 Use earphones and filters

A third way to avoid interference and distractions in your audio equipment is to use earphones and filters. Earphones can help you isolate yourself from the surrounding noise and focus on the source audio and your own voice. You should use earphones that fit well and block out external sounds, and that have a long and flexible cord that does not interfere with your movements. You should also use filters or noise-canceling software that can reduce or eliminate background noise, such as fans, traffic, or other people talking. You should also avoid working in noisy or crowded environments, and choose a quiet and private space where you can work undisturbed.

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Ayyagari Subhadra Ganesh

Direct uploader of medical and legal documents in the field of medical transcription. Quality analyst in medical transcription with 15 plus years in transcription field.
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Can use earphones and filters which can be disturbance free to others, can be heard clearly to self, and lessen the distraction during working condition. Secondly, minimise the external voice from outside by keeping the doors closed, reducing the voice of any electrical equipments and/or other noise producing things around the work place to prevent distractions in the audio equipment. The more the silent environment, the best and clear the communication through the earphones.

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4 Communicate with your team and clients

A fourth way to avoid interference and distractions in your audio equipment is to communicate with your team and clients. You should coordinate with your fellow interpreters and agree on the rules and procedures for the interpretation, such as the switching time, the relay language, the terminology, and the feedback mechanism. You should also inform your clients about the technical requirements and expectations for the interpretation, such as the audio format, the delivery mode, the time limit, and the quality assurance. You should also establish a clear and respectful communication channel with your team and clients, and report any problems or difficulties as soon as possible.

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Dr. Durgadevi Pisharam, MA, MPhil, PhD

Certificate in Project and Program Management, Programming and Finance
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I agree and recommend to have a meeting with the client to address any tech issues and provide an orientation. There should be a back up plan for any adverse situations during the transmission.

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5 Take care of your health and well-being

A fifth way to avoid interference and distractions in your audio equipment is to take care of your health and well-being. You should protect your hearing and voice by avoiding exposure to loud or prolonged noise, by resting your ears and vocal cords regularly, by drinking enough water and avoiding caffeine or alcohol, and by seeking medical attention if you experience any pain or discomfort. You should also manage your stress and fatigue by adopting a healthy lifestyle, by practicing relaxation techniques, by taking breaks and stretching, and by seeking support from your colleagues or friends.

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6 Keep learning and improving

A sixth way to avoid interference and distractions in your audio equipment is to keep learning and improving. You should update your knowledge and skills by attending training courses, workshops, webinars, or conferences on simultaneous interpretation and audio technology. You should also seek feedback and advice from your peers, mentors, or experts on how to improve your voice and delivery, your technical competence, and your problem-solving abilities. You should also monitor your performance and evaluate your strengths and weaknesses, by recording yourself, by reviewing your transcripts, or by using self-assessment tools.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What are some best practices to avoid interference and distractions in your audio equipment?

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1 Choose the right equipment

2 Adjust the volume and tone

3 Use earphones and filters

4 Communicate with your team and clients

5 Take care of your health and well-being

6 Keep learning and improving

7 Here’s what else to consider

Simultaneous Interpretation

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