What should you include in an international shipping packing list?

2 What are the basic elements of a packing list?

A packing list should include essential information such as your company's name, address, and contact details, as well as those of your consignee and any intermediaries involved in the shipment. It should also include the date of issue, the invoice number, and the packing list number. Additionally, you need to include the mode of transport, carrier name, and shipment reference number, as well as the port of departure and destination and any transshipment points. Furthermore, you should note the number and type of packages (e.g., boxes, pallets, or crates), their individual and total weight and dimensions. Additionally, you need to provide a description of each item in the shipment with its quantity, unit price, total value, harmonized system (HS) code, and country of origin. Lastly, you can include any special instructions or remarks such as handling, storage, or delivery requirements.

3 How do you format and print a packing list?

When formatting and printing a packing list, it's best to use a standard template or software and the same language and currency as your commercial invoice. Additionally, make sure the packing list conforms to the requirements of your destination country, carrier, and consignee. Some countries may require additional information or certification on the packing list, such as the net and gross weight of each package and item, the cubic volume or measurement of each package and item, the marks and numbers on each package (e.g. serial numbers, barcodes, or logos), the seal numbers on each package (if applicable), or a certificate of origin (if required by a preferential trade agreement). You should print at least three copies of your packing list: one for yourself, one for your consignee, and one for your carrier. Attach the list to one of the packages in a waterproof envelope and keep a copy for your records.

4 How do you optimize your packing list for efficiency and cost-effectiveness?

A packing list is not only a document, but also a reflection of your packing strategy. To optimize efficiency and cost-effectiveness, you should choose the appropriate packaging materials and methods for your goods, considering their nature, size, shape, weight, and fragility. Sturdy, durable, and recyclable materials can protect your goods from damage, theft, or contamination. Additionally, you should minimize the number and size of your packages without compromising quality and security. Filling any empty spaces with cushioning materials can help reduce freight charges and the environmental impact of your shipment. Lastly, label and mark your packages clearly and consistently with the information from your packing list. Include the sender and receiver details, the package number and quantity, the weight and dimensions, the HS code and country of origin, as well as any special handling instructions. Use standardized symbols and colors to indicate the nature and orientation of your goods.

5 How do you verify and update your packing list?

A packing list is not a static document, but a dynamic one that may change during the shipping process. You should verify and update your packing list whenever there is a change in the quantity, quality, or condition of your goods, or in the packaging, transport, or delivery details. You should also check your packing list against your commercial invoice, your bill of lading, and your customs declaration, and make sure they are consistent and accurate. You should communicate any changes or corrections to your consignee and your carrier as soon as possible, and provide them with the revised packing list. This can help you avoid any misunderstandings, disputes, or penalties that may arise from inaccurate or outdated information.

6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?