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What should you do when a group member is not following their assigned topic?

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Group presentations can be challenging, especially when one of your members is not sticking to the topic they were assigned. This can affect the coherence, quality, and impact of your presentation, as well as your group dynamics and reputation. How can you handle this situation without causing conflict or compromising your performance? Here are some tips to help you deal with a deviating group member.

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Ammar Mostafa

MBA | Management Consultant | Organization Development Expert | HR Consultant | HR Business Partner
Varun A G Reddy

Investor, Operations, Investment Banking, Management Consulting and more.
Ola Al Yafi

Pharm.D. Founder of TRCM - HRCM Training Program Endorsed by CHI. John Maxwell Team (JMT) speaker, coach and trainer.

1 Communicate clearly

The first step is to communicate clearly with your group member and find out why they are not following their assigned topic. Maybe they misunderstood the instructions, had trouble finding relevant information, or had a change of interest or perspective. Try to understand their point of view and explain your expectations and concerns. Use respectful and constructive language and avoid blaming or accusing them of sabotaging the group.

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Varun A G Reddy

Investor, Operations, Investment Banking, Management Consulting and more.
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Here are a few things that have helped me in the organisation: 1. Set expectations 2. Communicate clearly and slowly. 3. Make sure you talk positively about them before you point out the mistakes. 4. Show sympathy but also push your agenda. 5. Give them 2-3 chances to fix the issue, if not, use a more forceful approach.

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Ammar Mostafa

MBA | Management Consultant | Organization Development Expert | HR Consultant | HR Business Partner
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Communicate privately, approach your group member directly and have a private conversation about the issue. Express your concerns calmly and clearly, explaining how their deviation from the assigned topic is affecting the group's work and the overall presentation. Listen to their perspective, give them a chance to explain their reasons for not following the assigned topic. They may have valid concerns or reasons for their decision, and listening to their perspective can help you understand their situation better.

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Vipin Tomar

?? ???????????????? ?????? ?????????? (Presentation Skills | Electrical Engineering) | Tata Power's Social GPT
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Consider offering assistance or guidance to help the group member realign with the assigned topic. Perhaps they need clarification on the subject or additional resources to better grasp their role. Collaboratively brainstorm how their insights or newfound angle could be integrated into the presentation without deviating too far from the main topic. Encourage open dialogue to collectively explore viable solutions that align both with the individual's input and the group's overall objectives, fostering a cooperative and inclusive approach to the presentation.

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2 Negotiate a solution

The next step is to negotiate a solution that works for both your group member and the rest of the team. Depending on the situation, you may need to adjust the topic, the scope, the division of tasks, or the presentation format. For example, you could suggest that they incorporate their new ideas into a subtopic or a related question, or that they switch roles with another member who is more comfortable with their topic. Make sure that the solution is fair, feasible, and consistent with the overall goal and theme of the presentation.

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Ammar Mostafa

MBA | Management Consultant | Organization Development Expert | HR Consultant | HR Business Partner
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Work together to find a solution. Collaborate with your group member to find a solution that satisfies both of you. If they have valid concerns about their assigned topic, consider exploring alternative subtopics or ways to incorporate their ideas while still staying within the overall theme.

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3 Monitor the progress

The third step is to monitor the progress of your group member and provide feedback and support along the way. Check in regularly and ask for updates, drafts, or outlines of their work. Offer suggestions, resources, or assistance if they encounter any difficulties or doubts. Praise their efforts and achievements and acknowledge their contributions. Also, make sure that they are aware of the deadlines, the criteria, and the expectations of the audience and the evaluator.

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4 Integrate the parts

The fourth step is to integrate the parts of your group presentation and ensure that they flow smoothly and logically. Review the content, the structure, the transitions, and the delivery of each part and make sure that they are aligned with the main message and purpose of the presentation. Identify and address any gaps, overlaps, or inconsistencies that may confuse or distract the audience. Practice your presentation as a group and give each other constructive feedback and encouragement.

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5 Handle the feedback

The final step is to handle the feedback that you receive after your presentation and learn from the experience. Thank your group member for their cooperation and participation and celebrate your achievements. Reflect on the strengths and weaknesses of your presentation and identify areas for improvement. Also, consider the feedback that you receive from the audience and the evaluator and how it relates to your group member's topic. If there are any issues or conflicts that arise from the feedback, try to resolve them calmly and professionally.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Ammar Mostafa

MBA | Management Consultant | Organization Development Expert | HR Consultant | HR Business Partner
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Keep a record of your communication with your group member, including any agreements or decisions made. This documentation can be helpful if the issue escalates or you need to provide evidence to support your concerns.

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Ola Al Yafi

Pharm.D. Founder of TRCM - HRCM Training Program Endorsed by CHI. John Maxwell Team (JMT) speaker, coach and trainer.
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Making the change require thinking differently but guided by good values: peace, justice, humanity, kindness and humble. Listening is the first step of research and development. Discussing the new idea might be the requested change.

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What should you do when a group member is not following their assigned topic?

1

2

3

4

5

6

1 Communicate clearly

2 Negotiate a solution

3 Monitor the progress

4 Integrate the parts

5 Handle the feedback

6 Here’s what else to consider

Presentation Skills

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What should you do when a group member is not following their assigned topic?

1

2

3

4

5

6

1 Communicate clearly

2 Negotiate a solution

3 Monitor the progress

4 Integrate the parts

5 Handle the feedback

6 Here’s what else to consider

Presentation Skills

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感谢您的反馈

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