What are the most effective ways to obtain permits and clearances for international video shoots?

2 Hire a local fixer

One of the best ways to streamline your international video production is to hire a local fixer. A fixer is a person who can help you with various aspects of your project, such as scouting locations, obtaining permits and clearances, arranging transportation and accommodation, hiring crew and equipment, negotiating fees and contracts, and dealing with any issues that may arise on the ground. A fixer can also provide you with valuable insights into the local culture, customs, and etiquette, and help you communicate with the locals and avoid any misunderstandings or conflicts. You can find a local fixer through online platforms such as Storyhunter, ProductionHUB, or Fixer World, or through referrals from your network or previous clients.

3 Plan your budget and schedule

Another important factor to consider for your international video production is your budget and schedule. You need to account for the costs and time involved in obtaining permits and clearances, as well as other expenses such as travel, accommodation, insurance, taxes, and fees. You also need to factor in the exchange rates, the inflation rates, and the potential fluctuations in the local currency. Moreover, you need to plan your schedule carefully, taking into account the weather, the daylight hours, the holidays, the festivals, and the local events that may affect your shooting. You should also have some contingency plans in case of delays, cancellations, or emergencies. It's advisable to have a detailed budget and schedule breakdown, and to review it regularly and update it as needed.

4 Follow the rules and regulations

Once you have your permits and clearances in hand, you need to follow the rules and regulations of your destination country. You should respect the local laws, customs, and values, and avoid any actions that may offend or harm the people or the environment. You should also keep your permits and clearances with you at all times, and show them to the authorities or the property owners if requested. You should also be prepared to deal with any unexpected situations, such as changes in the permits or clearances, requests for additional fees or documents, or challenges from the locals or the competitors. You should always be polite, professional, and flexible, and try to resolve any issues amicably and diplomatically.