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What are the most common Incoterms for international shipping?

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If you are involved in international shipping, you need to understand Incoterms. Incoterms are standardized terms that define the responsibilities and risks of the seller and the buyer in a cross-border transaction. They also specify who pays for the transportation, insurance, customs clearance, and other costs associated with the delivery of the goods. Knowing the most common Incoterms can help you avoid disputes, delays, and unexpected expenses in your import/export operations.

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Andrew Kennedy

Logistics Manager at Kitagawa Europe Ltd.

1 What are Incoterms?

Incoterms are short for International Commercial Terms. They are published by the International Chamber of Commerce (ICC) and updated periodically to reflect changes in trade practices and regulations. The current version is Incoterms 2020, which consists of 11 rules that cover different modes of transport and scenarios. Each rule has a three-letter code, such as EXW, FOB, or DDP, that indicates the main obligations and liabilities of the parties.

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Andrew Kennedy

Logistics Manager at Kitagawa Europe Ltd.
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Incoterms is short for ‘International Commercial Terms’ and are trade terms published by the International Chamber of Commerce (ICC). They are used to make international trade clearer by outlining which party (seller or buyer) is responsible for each part of the international shipping costs. In September 2019 the International Chamber of Commerce (ICC) released the latest revision of International Commercial Terms – Incoterms 2020, the ninth version since 1936. Incoterms rules are used to clearly communicate the obligations, risks and costs associated with an international shipment. All the rules should be used to clarify which party is responsible for which cost. They are not a contract of sale and should never be used as one.

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2 Why are Incoterms important?

Incoterms are important because they provide clarity and certainty in international trade contracts. They reduce the risk of misunderstandings, conflicts, and litigation between the seller and the buyer. They also help the parties determine the best shipping option, price, and delivery time for their goods. By using Incoterms, you can avoid ambiguity and confusion about who is responsible for what, when, and where in the shipping process.

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3 What are the most common Incoterms?

The most common Incoterms used for international shipping vary depending on the type and mode of transport, the destination and origin of the goods, and the preferences and needs of the seller and the buyer. However, some Incoterms are more widely used than others, particularly for sea and inland waterway transport. These include FOB (Free On Board), CIF (Cost, Insurance, and Freight), DAP (Delivered At Place), and DDP (Delivered Duty Paid). FOB requires the seller to deliver the goods on board the vessel at the port of shipment and clear them for export, while CIF requires the seller to deliver the goods on board the vessel at the port of shipment, clear them for export, and pay for freight and insurance to the port of destination. DAP requires that the seller delivers the goods to a named place of destination ready for unloading and clears them for export. Lastly, DDP requires that the seller delivers the goods to a named place of destination ready for unloading, clears them for export and import, and assumes all risk and cost of transport as well as all duties and taxes until they are placed at the disposal of the buyer.

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4 How to choose the right Incoterm?

When selecting the right Incoterm, you should take into account a range of factors, such as the nature and value of the goods, the mode and route of transport, customs and regulatory requirements, and the level of control and risk desired. Additionally, you should consider the cost of insurance and other services, as well as market conditions and competition. There is no one-size-fits-all solution for choosing an Incoterm, so it's important to consult with a shipping agent, freight forwarder, or logistics provider to get expert advice. Negotiating with your trading partner to find the best balance between cost, convenience, and security is also essential.

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5 How to use Incoterms correctly?

Using Incoterms correctly is essential for a successful international shipping experience. It is important to specify the Incoterm and version (e.g., Incoterms 2020) in your sales contract and invoice. Additionally, you should include the exact place of delivery (e.g., port, terminal, warehouse, etc.) after the Incoterm code and check local laws that may affect the application of the Incoterm. Furthermore, you should communicate regularly with your trading partner and shipping service provider about the details and status of the shipment. Lastly, obtain adequate insurance coverage for your goods according to the Incoterm and keep all relevant documents and records for proof of delivery and compliance.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What are the most common Incoterms for international shipping?

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1 What are Incoterms?

2 Why are Incoterms important?

3 What are the most common Incoterms?

4 How to choose the right Incoterm?

5 How to use Incoterms correctly?

6 Here’s what else to consider

Import/Export Operations

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What are the most common Incoterms for international shipping?

1

2

3

4

5

6

1 What are Incoterms?

2 Why are Incoterms important?

3 What are the most common Incoterms?

4 How to choose the right Incoterm?

5 How to use Incoterms correctly?

6 Here’s what else to consider

Import/Export Operations

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