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What are the most common challenges when implementing a strategic sourcing framework?

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Strategic sourcing is a process of optimizing the procurement and supply chain activities of an organization by aligning them with its business goals and objectives. It involves analyzing the current situation, identifying opportunities for improvement, developing and implementing a sourcing strategy, and monitoring and evaluating the results. A strategic sourcing framework is a set of tools, methods, and best practices that guide and support the strategic sourcing process. It can help an organization achieve cost savings, quality improvement, risk reduction, innovation, and competitive advantage in the market. However, implementing a strategic sourcing framework is not without challenges. In this article, we will discuss some of the most common ones and how to overcome them.

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Ernie Hernandez

??Mission-Driven Operator ???CAPEX Construction Enabler ???? All-In on EVs ??Engineer ??Soldier??Scout ??Builder
Vignesh Kumar

Manufacturing Sourcing & Exports of Engineered Components | Industrial Fasteners | Assembly Consumables | Custom CNC…
Emely Bonife

Labor Management. Supply Chain Management. Conscious Leadership. Responsible Volunteerism.

1 Organizational alignment

One of the key challenges when implementing a strategic sourcing framework is to ensure that it is aligned with the organizational vision, mission, values, and culture. This means that the framework should reflect the strategic priorities, goals, and objectives of the organization, as well as the needs and expectations of the internal and external stakeholders. Moreover, the framework should be communicated and understood by all the relevant parties, such as senior management, business units, procurement teams, suppliers, and customers. To achieve organizational alignment, it is important to involve and engage the stakeholders throughout the strategic sourcing process, from the initial analysis to the final execution. It is also essential to establish clear roles and responsibilities, define performance indicators and metrics, and create feedback and reporting mechanisms.

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Ernie Hernandez

??Mission-Driven Operator ???CAPEX Construction Enabler ???? All-In on EVs ??Engineer ??Soldier??Scout ??Builder
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The most challenging part about executing a strategic sourcing framework is the lack of portability of that framework among different industries. Sure, I can personally pivot from marine technical ship operations sourcing to hospitality sourcing to biotech sourcing to automotive capex sourcing, but there is some inertia in the translation.

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2 Data quality

Another challenge when implementing a strategic sourcing framework is to ensure that the data used for analysis, decision making, and monitoring is accurate, reliable, and consistent. Data quality is crucial for identifying the current state of the procurement and supply chain activities, evaluating the potential opportunities for improvement, selecting the best sourcing strategy, and measuring the outcomes and impacts of the implementation. Poor data quality can lead to inaccurate insights, wrong decisions, missed opportunities, and wasted resources. To ensure data quality, it is important to have a robust data governance system that defines the data sources, standards, policies, and procedures. It is also essential to have a reliable data management system that collects, cleans, validates, integrates, and analyzes the data.

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3 Supplier relationship management

A third challenge when implementing a strategic sourcing framework is to manage the relationship with the suppliers effectively. Supplier relationship management (SRM) is the process of developing and maintaining a strategic partnership with the suppliers that can deliver value to the organization. SRM involves selecting the right suppliers, negotiating the contracts and terms, monitoring and evaluating the performance, resolving the issues, and fostering the collaboration and innovation. SRM can help an organization achieve cost savings, quality improvement, risk reduction, innovation, and competitive advantage in the market. However, SRM can also pose some challenges, such as aligning the interests and expectations of both parties, balancing the power and dependency, ensuring the compliance and ethics, and dealing with the changes and uncertainties.

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Emely Bonife

Labor Management. Supply Chain Management. Conscious Leadership. Responsible Volunteerism.
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Different industries require different set of suppliers. In one of my previous employer, our team has to establish tiers of suppliers with regard to technical expertise and safety. This is not just accrediting or pre qualifying suppliers, we need to develop them and qualify as critical suppliers and as soon as we build them up - we had to pay attention to the quality of these suppliers as we go along, audits are carried out like clockwork. We had to balance relationships and expectations, because changes happen and sometimes there is onslaught of projects, sometimes none. The relationship is better managed as we treat them as valuable contributor to our business and us to them. No one gets left behind.

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4 Change management

A fourth challenge when implementing a strategic sourcing framework is to manage the change effectively. Change management is the process of preparing and supporting the organization and the people to adopt and adapt to the new sourcing strategy and framework. Change management involves assessing the readiness and resistance, communicating the vision and benefits, providing the training and support, and reinforcing the behaviors and outcomes. Change management can help an organization overcome the barriers and risks, and achieve the desired results and benefits. However, change management can also pose some challenges, such as overcoming the inertia and fear, addressing the cultural and behavioral issues, managing the expectations and emotions, and sustaining the momentum and commitment.

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5 Continuous improvement

A fifth challenge when implementing a strategic sourcing framework is to ensure that it is continuously improved and updated. Continuous improvement is the process of monitoring and evaluating the performance and impact of the sourcing strategy and framework, identifying the gaps and weaknesses, and implementing the corrective and preventive actions. Continuous improvement can help an organization maintain and enhance the value and benefits of the strategic sourcing framework, as well as respond to the changing market conditions and customer needs. However, continuous improvement can also pose some challenges, such as collecting and analyzing the feedback and data, prioritizing and implementing the improvements, allocating and managing the resources, and fostering the learning and innovation culture.

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6 Technology integration

A sixth challenge when implementing a strategic sourcing framework is to integrate the technology effectively. Technology integration is the process of using the appropriate tools, systems, and platforms to support and enhance the strategic sourcing process. Technology integration can help an organization automate and streamline the tasks and workflows, improve the data quality and analysis, facilitate the communication and collaboration, and enable the innovation and agility. However, technology integration can also pose some challenges, such as selecting and implementing the right technology solutions, ensuring the compatibility and interoperability, managing the security and privacy, and training and empowering the users.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Vignesh Kumar

Manufacturing Sourcing & Exports of Engineered Components | Industrial Fasteners | Assembly Consumables | Custom CNC Cutting Tools | Partner & Founder at CNV Engineering | Co Host The Masters Edge Podcast???
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In implementing a strategic sourcing framework, these key perspectives emerge: Supplier Diversification: Price reduction should come after Diversification- allow new suppliers to charge above current price but reduce volumes. Employee Training and Agility: Encourage the team to embrace new suppliers and adapt to evolving tools and strategies. Challenge Comfort Zones: Encourage team to add new suppliers, especially young companies. Lean Material Movement: Avoid unnecessary material movements, striving for lean supply chains to minimize logistics complexities and costs. Follow my profile for more insights!

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What are the most common challenges when implementing a strategic sourcing framework?

1

2

3

4

5

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7

1 Organizational alignment

2 Data quality

3 Supplier relationship management

4 Change management

5 Continuous improvement

6 Technology integration

7 Here’s what else to consider

Supplier Sourcing

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What are the most common challenges when implementing a strategic sourcing framework?

1

2

3

4

5

6

7

1 Organizational alignment

2 Data quality

3 Supplier relationship management

4 Change management

5 Continuous improvement

6 Technology integration

7 Here’s what else to consider

Supplier Sourcing

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