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What are the most common bottlenecks in your team's planning process?

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As a supervisor, you know how important planning is for your team's success. But sometimes, planning can also be a source of frustration and delay. You may encounter various bottlenecks that slow down your team's progress, waste resources, and lower morale. In this article, you will learn about some of the most common bottlenecks in your team's planning process and how to overcome them.

本文章的要点总结

Establish clear SOPs:

Standard Operating Procedures (SOPs) for handling scope changes ensure everyone knows the drill. Regularly audit adherence to keep your project on track, even when surprises pop up.
Resist impossible deadlines:

Push back on unrealistic timeframes by advocating for plans that respect your team's capacity. This approach reduces stress and improves work quality, keeping everyone's sanity intact.

本摘要由 AI 和以下专家提供支持

Aqilah Suhaimi, PMP? CPE?

Planner Head (Maintenance & Shutdown) -…
Jordi Cerezo Tobias

EMC Laboratory Planner at Applus+…

1 Lack of clarity

One of the most common bottlenecks in planning is lack of clarity. This can happen when the goals, scope, roles, and expectations of the project are not clearly defined and communicated. When your team members are not sure what they are supposed to do, how to do it, and why they are doing it, they may waste time and energy on irrelevant or conflicting tasks. To avoid this bottleneck, you need to establish a clear vision and purpose for your project, break it down into manageable milestones and deliverables, assign roles and responsibilities, and communicate them effectively to your team.

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Michael H.

I help align data teams with business objectives | PMP | MSDA | Epic Certified
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Indecision and rework is the result of unclear and ambiguous goals. It's not possible to plan for something when the "something" is entirely unknown. In the first stages of project planning it's crucial to listen to your subject matter experts and gather as much detail as you can about what's ambiguous or a cause for concern. This way you can establish a defined scope up front.

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2 Unrealistic deadlines

Another common bottleneck in planning is unrealistic deadlines. This can happen when you or your stakeholders set overly ambitious or arbitrary timelines for your project, without considering the actual resources, risks, and dependencies involved. When your team members are under pressure to meet unrealistic deadlines, they may compromise on quality, cut corners, or burn out. To avoid this bottleneck, you need to estimate your project duration and effort realistically, based on data and experience, and negotiate with your stakeholders to align expectations and priorities. You also need to monitor your project progress and adjust your plan as needed.

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Jordi Cerezo Tobias

EMC Laboratory Planner at Applus+ Laboratories
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Unfortunately, unrealistic deadlines abound in situations of ignorance. Asking for an impossible planning is one thing, while requesting an optimal plan based on available resources and time is another. Keep your team out of these pressures and maintain the optimal plan to achieve the objectives.

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3 Scope creep

A third common bottleneck in planning is scope creep. This can happen when your project scope changes or expands during the execution phase, without proper approval or control. When your team members have to deal with new or additional requirements, they may face confusion, rework, or conflict. To avoid this bottleneck, you need to define your project scope clearly and document any changes or deviations. You also need to manage your stakeholders' expectations and requests, and evaluate the impact of any scope changes on your budget, schedule, and quality.

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Aqilah Suhaimi, PMP? CPE?

Planner Head (Maintenance & Shutdown) - Strategic Planning - Process Improvement - Manufacturing Industry
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For a typical agile community, changes are inevitable. Effective planning should have clear SOP how to handle changes or increment of Scopes. Ensure all members aware with the SOP and ensure adherence to SOP, perform audit time by time. All changes must be well documented and communicated. Changes shall come with risk and impact, if the risk and impact is beyond authority, delegate to Superior for direction.

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4 Poor communication

A fourth common bottleneck in planning is poor communication. This can happen when you or your team members fail to communicate effectively with each other or with other parties involved in your project. When your team members lack communication, they may miss important information, misunderstand instructions, or duplicate work. To avoid this bottleneck, you need to establish a regular and consistent communication system for your project, using the appropriate channels, tools, and formats. You also need to encourage feedback, collaboration, and transparency among your team members and stakeholders.

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5 Resource constraints

A fifth common bottleneck in planning is resource constraints. This can happen when you or your team members face shortages or limitations of resources, such as time, money, people, equipment, or materials. When your team members lack resources, they may struggle to complete their tasks, deliver their outputs, or meet their standards. To avoid this bottleneck, you need to identify and secure your resource needs in advance, and allocate them wisely and efficiently. You also need to manage your resource utilization and availability, and optimize your resource performance.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Gerard Hart

HR and Administrative Management, Business Development Advocate, Dreamline Event Management Limited, Judo Trinidad and Tobago
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One challenge I have noticed is the lack of feedback being incorporated into planning. This often contributes to several repetitive planning errors. In a dynamic environment we cannot wait for a project to end before coming up with corrective measures. This is done in almost every phase of project management but is not a practise frequently incorporated into planning processes.

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Christopher Kennedy

Writer, Speaker, Coach, Minister @ BC Enterprises | Communication
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Use technology to communicate a willingness to “consider” the opinions, experiences, and expectations of the individual front line supervisors and employees expected to execute the tasks being planned. Many times the greatest ideas are inspired by those in direct contact with plan execution. Involve compliance related SME’s in the planning phase to pre-empt lengthy & expensive communication barriers (meetings) during the execution phase. The “TEAM” concept works best when all perceive their input is valued. No single individual is an expert in every phase of a project.

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What are the most common bottlenecks in your team's planning process?

1

2

3

4

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6

1 Lack of clarity

2 Unrealistic deadlines

3 Scope creep

4 Poor communication

5 Resource constraints

6 Here’s what else to consider

Supervisory Skills

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What are the most common bottlenecks in your team's planning process?

1

2

3

4

5

6

1 Lack of clarity

2 Unrealistic deadlines

3 Scope creep

4 Poor communication

5 Resource constraints

6 Here’s what else to consider

Supervisory Skills

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感谢您的反馈

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