What are the key performance indicators (KPIs) for an effective food safety management system?

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Food safety is a critical aspect of any food production, processing, or distribution operation. It ensures the quality, safety, and legality of the food products, as well as the protection of the consumers and the environment. To manage food safety effectively, you need to have a food safety management system (FSMS) that follows the principles of hazard analysis and critical control points (HACCP). But how do you know if your FSMS is working well? How do you measure its performance and identify areas for improvement? That's where key performance indicators (KPIs) come in.

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Stéphane N. KOUAME

Quality & Food Safety Manager | Master's in Food Safety | Food Manufacturing & Catering Auditor| Ninja de la Qualité
Ranjana S.

Travel Agent | Hospitality | cruise | airlines | hotels | public Speaker | Indian travel Writer | Editor
Slobodan Magdenoski

Food technology

1 What are KPIs?

KPIs are measurable values that indicate how well a process, activity, or system is achieving its objectives. They help you monitor and evaluate the effectiveness, efficiency, and compliance of your FSMS. They also provide feedback and evidence for decision making, problem solving, and continuous improvement. KPIs can be quantitative or qualitative, depending on the data source and the measurement method.

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Ranjana S.

Travel Agent | Hospitality | cruise | airlines | hotels | public Speaker | Indian travel Writer | Editor
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the company enables the team to make smart business decisions about the direction of all current projects" Safety KPIs Quality KPIs Yield KPIs Productivity KPIs Measuring the effectiveness of food manufacturing is crucial for ensuring product quality, safety, and regulatory compliance. Key Performance Indicators (KPIs) are essential tools for measuring effectiveness in food production. Production efficiency KPIs include measures such as throughput, downtime, and cycle time.

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Stéphane N. KOUAME

Quality & Food Safety Manager | Master's in Food Safety | Food Manufacturing & Catering Auditor| Ninja de la Qualité
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KPI ou Key Performance Indicator est une mesure quantifiable utilisée pour évaluer le progrès d’une organisation en fonction des objectifs spécifiques prédéfinis. Dans le domaine alimentaire, ils permettent de surveiller, évaluer l’efficacité et la conformité du système de management. Les KPI sont des outils de Business Intelligence et de reporting. En effet, les entreprises les utilisent pour prendre des décisions plus éclairées concernant leurs actions. Dans la pratique, les KPI sont la déclinaison ou l'expression des objectifs dans les services (processus) liés aux enjeux et globalement à la stratégie de l'entreprise.

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Mohammed Rahouma PCQI, FSMS, QMS, LSSGB.

Quality and Food Safety Manager at Americana Egypt
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Ways to increase Food Safety cultur inside Foodstuff manufacturing 1- be a module for what you need from others 2- direct others by teaching and directing not implement insy=tructions only 3- you need to know the importance of each step, instruction and reffrence 4- do before did "means do what you need right before other did wrong actions

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2 How to choose KPIs?

When selecting KPIs for your FSMS, you must think about your food safety goals, risks, and requirements, as well as your resources and capabilities. To ensure the KPIs are useful, they should be relevant to your food safety policy, objectives, and standards. Additionally, the data should be accurate, consistent, and verifiable. Moreover, the KPIs should be measured and reported regularly and promptly. Furthermore, they must be simple to understand and interpret while also providing meaningful insights for improvement actions.

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Slobodan Magdenoski

Food technology
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In some cases KPIs are closely related with Critical Control Points. In my expiriense in water industry CCPs are crucial to have control over quality of the water. That is the ladt place where you can remove unwanted chemicals or microbes. And also daily control for every batch, and short but concise reports.

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3 What are some examples of KPIs?

Depending on the scope and nature of your FSMS, you may have different types of KPIs. Input KPIs measure the resources and inputs that support your FSMS, such as staff training, equipment maintenance, and documentation. Process KPIs measure the activities and processes that implement your FSMS, such as hazard analysis, monitoring, and verification. Output KPIs measure the results and outcomes of your FSMS, such as product quality, customer satisfaction, and audit performance. Lastly, outcome KPIs measure the impact and benefits of your FSMS, such as food safety incidents, recalls, and reputation.

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Stéphane N. KOUAME

Quality & Food Safety Manager | Master's in Food Safety | Food Manufacturing & Catering Auditor| Ninja de la Qualité
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Il faut signifier qu'il n'existe pas de KPI standards. Ils doivent être spécifiques à votre organisation. - Nombre de retours clients par an - Taux de satisfaction clients - Nombre de réclamations clients dont la cause est liée à la sécurité sanitaire - Taux de réalisation des formations - Taux de réalisation des audits - Co?t des corrections de produits - Nombre d'incidents liés à la sécurité sanitaire - Nombre de rappels de produits par an - Taux de réalisation des test de tra?abilité Pour faire une bonne évaluation de la performance de votre système de management, il faut définir les KPI par cette déclinaison comme suivante : Vision, Enjeux, Politique, Axes, Objectifs et Indicateurs.

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4 How to set targets and benchmarks for KPIs?

To use KPIs effectively, you need to set realistic and achievable targets and benchmarks for each indicator. Targets are the desired levels of performance that you aim to reach or exceed, while benchmarks are reference points to compare your performance with others, such as industry standards, best practices, or competitors. Establishing targets and benchmarks can help you define your expectations for your FSMS, evaluate progress against goals, identify gaps and opportunities for improvement, and motivate and reward staff and stakeholders.

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5 How to collect and analyze data for KPIs?

Having a clear and systematic data management plan is essential for collecting and analyzing data for your KPIs. This plan should include the sources of information that provide the data for your KPIs, such as records, reports, surveys, or tests. Additionally, it should specify the methods used to gather and record the data from your sources, such as observation, measurement, sampling, or interviewing. Moreover, it should detail the methods used to process and interpret the data, such as calculation, comparison, aggregation, or visualization. Lastly, it should outline the measures taken to ensure the accuracy, completeness, and reliability of your data, such as validation, verification, and correction.

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6 How to report and communicate KPIs?

To report and communicate your KPIs, you need to have a clear and effective communication plan. This includes data presentation, such as tables, charts, graphs, or dashboards; data interpretation, such as trends, patterns, deviations, or anomalies; data communication, like reports, newsletters, meetings, or webinars; and data feedback to solicit comments, questions, suggestions, or reviews.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What are the key performance indicators (KPIs) for an effective food safety management system?

1

2

3

4

5

6

7

1 What are KPIs?

2 How to choose KPIs?

3 What are some examples of KPIs?

4 How to set targets and benchmarks for KPIs?

5 How to collect and analyze data for KPIs?

6 How to report and communicate KPIs?

7 Here’s what else to consider

Food Science

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What are the key performance indicators (KPIs) for an effective food safety management system?

1

2

3

4

5

6

7

1 What are KPIs?

2 How to choose KPIs?

3 What are some examples of KPIs?

4 How to set targets and benchmarks for KPIs?

5 How to collect and analyze data for KPIs?

6 How to report and communicate KPIs?

7 Here’s what else to consider

Food Science

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