What are the key metrics to track for successful file archiving?

1 File size

One of the main reasons to archive files is to free up space on your primary storage system and optimize its performance. Therefore, you need to track the size of the files that you are archiving and how much space they occupy on your secondary storage device or location. You can use tools such as Windows Explorer, Finder, or du to measure the size of your files and folders. You can also use compression software to reduce the size of your files before archiving them. By tracking the file size, you can ensure that you are not wasting space or resources on unnecessary or duplicate files.

2 File type

Another metric to track for successful file archiving is the type of the files that you are archiving. Different file types may have different requirements for storage, security, retention, and retrieval. For example, text files may be easier to compress and search than image or video files. PDF files may have encryption or password protection that need to be preserved or removed before archiving. Email files may have attachments or metadata that need to be extracted or retained. By tracking the file type, you can determine the best format, method, and destination for archiving your files.

3 File age

A third metric to track for successful file archiving is the age of the files that you are archiving. The age of a file refers to how long it has been since it was created, modified, or accessed. The older a file is, the less likely it is to be needed or used in the near future. Therefore, you can use the file age as a criterion for selecting which files to archive and which ones to keep on your primary storage system. You can use tools such as Windows Explorer, Finder, or stat to check the date and time stamps of your files. You can also use policies or rules to automate the archiving process based on the file age.

4 File location

A fourth metric to track for successful file archiving is the location of the files that you are archiving. The location of a file refers to where it is stored on your primary storage system and where it is transferred to on your secondary storage device or location. The location of a file can affect its accessibility, availability, and security. For example, if you are archiving files to a cloud service, you need to consider the bandwidth, latency, and reliability of your internet connection. If you are archiving files to a hard drive or a tape, you need to consider the physical space, power, and maintenance of your storage device. By tracking the file location, you can ensure that you are choosing the most suitable and cost-effective option for archiving your files.

5 File usage

A fifth metric to track for successful file archiving is the usage of the files that you are archiving. The usage of a file refers to how often and by whom it is accessed, modified, or shared. The usage of a file can indicate its importance, relevance, and value for your organization or project. For example, if a file is frequently accessed or modified by multiple users, it may be more critical or current than a file that is rarely accessed or modified by a single user. By tracking the file usage, you can prioritize which files to archive and which ones to keep on your primary storage system.

6 File recovery

A sixth and final metric to track for successful file archiving is the recovery of the files that you are archiving. The recovery of a file refers to how quickly and easily you can retrieve it from your secondary storage device or location and restore it to your primary storage system or use it for your purpose. The recovery of a file can depend on several factors, such as the file size, type, location, format, and encryption. You can use tools such as Windows Explorer, Finder, or cp to copy or move your files from one location to another. You can also use backup software or services to automate the recovery process and ensure the integrity and security of your files. By tracking the file recovery, you can evaluate the effectiveness and efficiency of your file archiving strategy and make adjustments if needed.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?