What are the key metrics and indicators to include in your program schedule dashboard and reports?

1 Define your program scope and objectives

Before you create your dashboard and report, you need to define the scope and objectives of your program. What are the expected outcomes and benefits of your program? What are the major deliverables and milestones of your program? What are the dependencies and risks of your program? These questions will help you identify the scope and objectives of your program and align them with the expectations of your sponsors and stakeholders.

2 Choose your program schedule software

Next, you need to choose a software tool that can help you create and update your program schedule dashboard and report. There are many options available, such as Microsoft Project, Smartsheet, or Primavera. You should choose a tool that suits your needs and preferences, such as the level of complexity, the ease of use, the integration with other tools, and the cost. You should also consider the compatibility and accessibility of your tool for your team and stakeholders.

3 Design your program schedule dashboard and report

Designing a program schedule dashboard and report is essential to meet the scope and objectives of your program. The dashboard and report should include a summary of the program status, a timeline or Gantt chart of the program schedule, a table or chart of the program metrics and indicators, and a section for program highlights, challenges, and recommendations. This will provide an overview of the overall progress, budget, issues, and risks, as well as the scope, quality, resources, costs, and benefits of the program and its projects. Additionally, it will provide insight into the achievements, issues, risks, and actions of the program and its projects.

4 Update your program schedule dashboard and report

Once you have created your program schedule dashboard and report, you need to update it regularly to reflect the changes and developments of your program. You should update your dashboard and report at least once a month, or more frequently if your program is complex or dynamic. You should also update your dashboard and report whenever there is a major change or a significant event in your program, such as a change in scope, a delay, a milestone, or a risk.

5 Share your program schedule dashboard and report

Finally, you need to share your program schedule dashboard and report with your team and stakeholders to keep them informed and engaged in your program. You should share your dashboard and report in a format and a channel that is convenient and accessible for your audience, such as a PDF, a PowerPoint, an email, or a web page. You should also share your dashboard and report in a timely and consistent manner, such as a weekly, a monthly, or a quarterly basis. You should also solicit feedback and input from your team and stakeholders to improve your dashboard and report and your program performance.