What are effective ways to present performance analysis results to stakeholders?

It's popularly said, "don't put square pegs in a round hole." Having a fore knowledge of your audience is indeed a vital aspect of preparing a presentation that stands the chance of being accepted and receiving the necessary constructive feedback. This process must be prioritized by business analysts as it helps to complete the cycle of presenting analysis for likely adoption.

Understanding audience is critical but not necessary to tailor your presentation to meet every expectation/reference. Do all the research to know your audience and do your prep work. However, do not put all ur prep into slides. Keep presentation short and concise. Save prep work for Q&A.

When presenting performance analysis results to stakeholders, you must captivate their attention, you need more than just numbers and graphs. You need a story that screams success! First off, know your audience. Tailor your presentation to their level of expertise and interest. Start with a punchy executive summary, highlighting the key findings and insights. Think visuals! Infographics, charts, and graphs will make your data sing. Whether it's a government initiative, a non-profit endeavor, or a corporate enterprise, understanding their language and priorities is paramount. Weave a story around the data that resonates with their interests.

Knowing and understanding the audiences is critically important because their choice and preference work as good factors in preparing and tailoring the presentation.

Using your company's internal presentation format, You share the progress with executive stakeholders once per quarter. Review the company goals that guide the testing program and past experiment results. I will use the below pointers to analyze the process and progress: 1) Top experiments with significant business results 2) Total number of active experiments 3) Significant takeaways from the project 4) Number of monthly unique visitors to the site (and projection of future MUV) 5) Major tests are applied to your funnel and what you’ve learned. 6) Top-level summary of insights gained from experiments and campaigns overall

Always state the purposes/objectives at the beginning and recap at the end. Make sure your presentation aligns with the purposes.

It is very important to have a purpose for every presentation, as this would help give structure and focus to your content. Likewise ensuring you do not deviate but carry your audience along.

I completely agree with you. Defining the purpose and message of your performance analysis presentation is a very important step. This will help create an effective presentation that achieves your goals. Purpose is what you want to achieve with your presentation. The goal could be to provide information, persuade the audience, change their behavior, or anything else The main message is the main point you want the audience to take away from your presentation. It's a quick recap of the purpose. When determining the purpose and message of your presentation, you should think about your audience. What are their needs and interests? What do they want to know, do or feel after listening to you?

Analysis of current performance and executable plan for the next measured timeline. Presentation of plan as per market trends and future objectives.

To avoid miscommunication, 'the nail must hit on the head'. There is no time to waste in explaining ambiguities and fallacies. Go straight and remain straight to the scope of coverage. Make your points clear.

It has to be said that sometimes the offline conversation, before or after the presentation, is where the win occurs. Never go in cold if it can be at all helped!

It is necessary to determine what format suits the information being passed across. Showing a dichotomy of a present and later comparison to inform and guide decisions from the presentation.

Such as reports: It is a traditional way to present results. It provides accurate and organized details. Dashboards: Dashboards are a visual way to display results. They are easy to understand and easy to update. Charts: They are a great way to display data visually. They help clarify trends and relationships. Charts: Another great way to display data visually. It helps clarify quantities and proportions. Tables: A useful way to display data in an organized format. It helps clarify relationships between data. Charts: A creative way to display data. It helps attract the audience's attention. Videos: An attractive way to present results. It helps communicate information in an interesting way

The choice of format presentation provides a quick understanding of the presentation to the audience. We have so many formats but I rather go with what my audience can easily understand and flow with. People are more likely to quickly scan through pictures, tables, and videos but can be easily bored in reading through too many sentences.

You don't need to present everything you have learned in Business Analysis 101. See what fits best with your context. A good grasp of context, can come from focusing on the concerns of your audience (e.g. BOD or shareholders), your company's serious issues or your economic environment's realities. For example, when you are facing a major shareholder present in BOD who is concerned about the "real" returns of his business in a high-inflation environment, you must consider the values he could have had earned by investing on inflation-neutral investments such as real estate. If you demonstrate the earned return in his business in comparison with such a benchmark, he would find it more useful in both economy-wide and business-wide aspects.

Share only what your audience will really need to hear. Share key points, key data depending on your audience. For example to your CFO, don't focus on simple formulas or math, go directly to key metrics and key variances that will explain a good portion of your numbers. Share it in a simple and if possible visual way.

Narration is not enough the audience wants it real. Showing data is important to gain convinction. In presenting an Espected ROI for a business prospect, a clear forecast presentation must show data; the cost, the risk, and the revenue expected to guide quick decision by the audience.

Indeed, feedback is necessary in conversations to confirm comprehension. Owning the various levels of a matter strengthens your conviction and convincing power.

Specific examples of questions and objections you may encounter when presenting the results of a performance analysis include: Questions about your methodology: How did you collect the data? How did you analyze the data? Questions about your assumptions: What assumptions did you make? How did these assumptions affect your results? Questions about your limitations: What limitations affect your results? Questions about your recommendations: How can your recommendations be implemented? What are the implications of implementing your recommendations Objections to your conclusions, explanations, or implications: Why do you think your conclusions or explanations are correct? What are the implications of your conclusions or interpretations

I agree feedback is critical to the entire process. It gives another element and perspective in my experience. Therefore preparation is key, being comfortable and confident with the knowledge that you possess makes for a better presentation. Welcome the feedback and know that your audience is not your enemy.

Find yourself the key variances and metrics that your stakeholders will really look into and prepare your support data to explain if possible ahead of the time when the questions is asked. Focus on who your stakeholders are and what each of them might focus.

Some specific examples of how to follow up and take action when presenting performance analysis results # You can send a thank you email or message to your audience after your presentation. You can also send them a summary or copy of your presentation. # You can hold follow-up meetings with your audience to discuss the progress and results of your analysis. # You can create a dashboard or tracking report to view the progress of implementing your recommendations. By following these tips, you can build trust with your audience and show that you are committed to improving performance

In my view, we must maintain the open lines of communication. It must be a collaborative effort. By following up with the stakeholders, it lends credibility to the entire process and engagement is easier to achieve.

Show appreciation for a fruitful and interactive period. Gratitude is an avenue for more. Minds could be rolled in your favour with just that. Also, try to make eye contact from time to time. You need maximum attention to help the time frame and productivity of your presentation.

In my opinion present KPIs using a slide presentation: This is a good way to present KPIs to your stakeholders in a live or online meeting. You can use a tool like Google Slides to create and present slides with KPIs that are engaging and informative. You can also use stories, anecdotes, and examples to illustrate your key points. Display KPIs on a TV dashboard: This is a great way to showcase KPIs to your stakeholders in a public or shared space. You can use a tool like Geckoboard to create and display TV dashboards with KPIs that are easy to read and understand. You can also use colors, icons, and animations to highlight important information. Visualize KPIs using a KPI dashboard: This is a powerful way to present KPIs