What does a company secretary do?

A company secretary is the mediator between the company's clients, stakeholders, and the reputation of the company to the outside world. Until the secretary understands this key role, the company may find it difficult to ascend the market over its competitors. One of the key responsibilities of a company's secretary is that of customer service. A secretary with high customer service has a positive return on the turnover of that company. In this role s/he acts like the first marketer of the company in the following ways; assisting the company directors to meet their daily tasks, ensuring s/he is well dressed to resemble the core values of that company, organized, eloquent in speech, lively and entertaining for a conducive workspace.

Company secretaries: More than just meeting minutes! Forget stereotypes - they're governance guardians, compliance champions, & boardroom confidantes. Think: We are advising boards on legal & and regulatory matters. Ensuring company records & and filings are accurate & and timely. We are facilitating smooth board & and shareholder meetings. We are safeguarding company information & and assets. We're the glue that holds businesses together, ensuring legal compliance & and good governance. #CompanySecretary #Governance #MoreThanAMinuteTaker

- Formal Education: While not always mandatory, a relevant degree in law, accounting, finance, business administration, or corporate governance can be highly beneficial. - Certifications: While not always essential, obtaining industry-specific certifications can demonstrate expertise and enhance your resume. - Project management skills: Effectively manage complex projects and initiatives. - Risk management and internal controls expertise: Understand and implement effective risk management and internal control frameworks. - Understanding of specific industry regulations: Additional knowledge relevant to the company's specific industry can be advantageous.

Minutes of meetings Compliance Coordinating annual general meetings Corporate records Filing annual returns to acra Filing information at companies house Maintaining statutory registers Board and committee meetings Board assessments Corporate governance Maintaining a registered office Maintaining statutory documents Managing director induction Ensuring accounts are correctly maintained Facilitate professional development of the board Governance liaison for officers and directors Liaising with outside stakeholders Reporting on changes to the company Shareholder regulations Subsidiary management Acting as an advisor Board Support Confirming that meetings are called appropriately Facilitating company share transactions

Ensuring Legal Compliance is one of the most critical aspects of a Company Secretary's role. By meticulously maintaining statutory registers, filing necessary documents, and advising the board on regulatory matters, a CS ensures that the company adheres to all legal requirements, protecting it from potential risks. Their role is essential in upholding corporate governance and fostering a culture of compliance within the organization.

A company secretary acts as a point of contact for all enquiries, requests and transactions, and also ensures that they are handled promptly and professionally. He/she must also communicates the company's vision, mission, values, and goals, and ensures that they are aligned with the expectations and interests of the stakeholders.

Be independent and honest. A company secretary should make their own decisions based on what is best for the organisation, not what others want them to do. Everyone should see that they are fair and impartial in their professional judgement. A company secretary should also keep their word, protect sensitive information, and stay away from any situations that could compromise their integrity. A company secretary should also follow the rules and the company’s principles, and act ethically and responsibly.

It's important to remember some skills: - Organizational and time management skills: Effectively manage multiple tasks, deadlines, and meetings. - Analytical and problem-solving skills: Analyze complex situations, identify risks, and propose solutions. - Discretion and confidentiality: Ability to handle sensitive information with utmost care and discretion. - Attention to detail: Meticulous and error-free when dealing with records, documents, and legal matters. - Technology proficiency: Ability to use relevant software and technology for recordkeeping, communication, and reporting.